Regular Braintree Selectboard
April 18, 2017 at 6:00 p.m.
Richard Bowen, Selectboard Chair Keith Gallant, Resident
Loren Bent, Selectboard Member Bettina Gallant, Resident
Keegan Haupt, Selectboard Member Mandy Garvin, Green up Day Coordinator
Megan O’Toole, Selectboard Member Brian Jones, Resident
Daniel Burson, Selectboard Member Stuart Kinney, Resident
Larry Benoir, Resident
Tim Caulfield, Emergency Management Director Carolyn Egeli, Resident
Jeff Masterson, Road Commissioner Holly Jarvis, Admin. Assistant
Mr. Bowen called the meeting to order at 6:00 pm.
Review of Agenda: the Board changed the order of a few items for the convenience of the residents who came to the meeting. Nothing was added.
On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved the minutes of April 4, 2017, with a correction under the White River Valley Ambulance Service Report. The minutes referred to the Town of Roxbury when it should been the Town of Brookfield.
Citizen’s Comments: Mr. Kinney came to discuss the Tannenburg Bridge. He pointed out that in June of 2012, the gravel pit bridge cost $66,000. He realizes the Town had gotten the I-beams for free, and that had reduced the cost of that bridge. He again made it clear, that he thought the Town could, and should, build this bridge in a less expensive way.
- Mandy Garvin came to the Selectboard meeting to discuss Green Up Day planning. Green Up Day is the first Saturday of May, which is May 6th this year. Ms. Garvin plans to be at the Braintree Elementary School that day. It will be the same as last year. There will be a dumpster for the green bags at the Town Garage, and a truck for scrap metal. The tires were discussed, and it was decided to again accept used tires at the cost the Town will pay to dispose of them. A passenger car tire will cost $2 a tire, plus a $1 if it is on the rim. A price list of other tires will be available on the Town’s website and be available at drop off. The drop off location for the tires will be the Town Garage also. Tires, Green Up Day trash and metal will be accepted Saturday the 6th and Sunday the 7th. It was also noted that Saturday, May 6th is also Household Hazardous Waste Day which will be held at the Transfer Station in Randolph.
- A number of people came to the meeting regarding Craig Hill Road. Ms. Egeli is having Mr. Benoir log the part of her property which is accessed by the class 4 road. Ms. Winter is having a second house built on her property which is accessed by the same road. The construction started last fall and has continued throughout the winter. Mr. Gallant is managing the building project for Ms. Winter. Everyone agreed that the road is really muddy. About a month ago Mr. Masterson had asked that both groups stop using it, while it is drying out. Mr. Benoir smoothed out the road, with Mr. Masterson’s permission before temporarily stopping the logging operation. Mr. Gallant went out to the house the other day, and rutted up the road again. Ms. Egeli doesn’t like how Mr. Gallant ditched the road while diverting the water back out of the ruts this last time. Mr. Gallant will fix the ruts he left. The Board will consider what should be done next. Mr. Bowen suggested considering some changes to the class 4 road policy. The changes that need drafting should make it clearer who is responsible for maintenance, and when permission to do that maintenance is needed.
- Caulfield provided an update as to the status of the radio. Most of the radios which were intended for the Zone Coordinators were recovered. Some parts need replacing which will cost about $235. Some of the radios don’t work anymore [they were old three years ago when they were taken out of the Town Trucks]. The ones that don’t work could be fixed for about $720 and two new radios would cost $920. On motion of Mr. Bent, seconded by Mr. Burson the Board unanimously approved replacement of the radios and parts for a total cost of $1,775. Mr. Caulfield reported that the Local Emergency Operating Plan (LEOP) is due May 1st. The Board reviewed the Delegation of Authority for Mr. Caulfield as the Emergency Director. On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously appointed Mr. Bowen to sign the Delegation of Authority. On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved Mr. Bowen as the signer for the LEOP.
- The financial reports were reviewed. They look good.
- Highway – the real mud season has arrived. Mr. Masterson appreciates people’s patience with the mud. Mark Murray is signed up for grader training. Preparations for work to start again on the Better Roads Grants from last year, is beginning. There was a conversation about when voters need to approve capital projects or expenditures.
- The Board discused the purchasing policy. They agreed to consider the current policy again at the next meeting with the dollar amounts in paragraph 1 and 2 changed to $1,000, and to $3,000 in paragraph 3 and 4.
- Masterson advised that he is in the process of talking to landowners along Peth Road about the tree cutting project.
- ATV Club- it was reported that the cost of the signs being required is prohibitive to the approved use of some of Braintree’s roads by the club. Ms. O’Toole will look into it.
- Bent asked that closing Braintree Mountain Road in the spring of the year be discussed at the next Selectboard meeting.
- On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.
- On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved adjourning the meeting.