Holly Jarvis

Jan 052018
 

Unapproved Minutes

Braintree Selectboard Meeting

January 2, 2018

Present:

Richard Bowen, Selectboard Chair Jeff Masterson, Road Commissioner

Daniel Burson, Selectboard Member Jessie Brassard, Treasurer/Town Clerk

Megan O’Toole, Selectboard Member Holly Jarvis, Admin. Assistant

Keegan Haupt, Selectboard Member

Loren Bent, Selectboard Member

 

Mr. Bowen called the meeting to order at 6pm. Mr. Bent will be late to the meeting, as there is a fire in Roxbury and Fire Department needs some sanding done.  

 

The Board reviewed the agenda. There will be an executive session at the end of the meeting regarding salaries as part of the budget discussion, and another personnel issue.

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the minutes of Dec. 19, 2017.

 

Residents Comments – none

 

Reports:

  • Highway report: it is now cold, there will be snow this week, and then rain next week.

 

Mr. Masterson asked if he could look into ordering the truck for the FY19 budget year. It takes quite some time to order a truck and then have Tenco add the equipment to it. A number of the dealers are willing to have the Town indicate the options they want on a truck, with the dealers ordering it, but wait for the Town to actually purchase the truck after July 1st. In doing this hopefully the Highway Department can use the truck for a month or two before plowing with it, instead of getting the truck in January. Mr. Masterson indicated that if, on town meeting day, the town did not vote to purchase the truck, the town would have no obligation to purchase the ordered truck. The Board agreed with this plan and asked Mr. masterson to begin looking into the different options/trucks available to order.

 

The diesel fuel in the storage tank is jelled up from the cold and they haven’t been able to fill the trucks in a week. Mr. Masterson and the Board talked about options.

 

Old Business:

  • The street light in front of the town office will cost $20 to install and $0.78 a day to operate.
  • Phone system update:Ms. Jarvis and Key Communications are playing phone tag.
  • Doors update: Mr. Haupt and the contractor are playing phone tag.
  • The Board reviewed the budget. On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved moving the $62,000 which has been contributed to the gravel pit reserve fund to the capital fund in this upcoming fiscal year. The gravel pit fund will have about $136,000 in it at the end of the FY18. There are a number of capital improvement project which need to be done, and this $62,000 will help jumpstart the capital fund.
  • The Board reviewed the Determination of Energy Compliance Resolution that has been provided by TRORPC in light of the recent update to the Town Plan. On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the Determination of Energy Compliance Resolution.
  • Bob Moyer has offered his resignation from the Planning Commission but not the Development Review Board.  On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously accepted the resignation, with appreciation of all the time Mr. Moyer has spent on the Commission.  

 

On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously appointed Jackson Evans to the Planning Commission.

 

Mr. Bent arrived at the meeting.

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved the payment orders.

 

On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously voted to go into Executive session as per 1 V.S.A. 313(a)(3) to Discuss Personnel Issues.

 

Upon coming out of executive session, on motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously agreed to ask Mr. Masterson and Ms. Jarvis to determine if it is legal to pay Bernard Lefebvre time and a half plus holiday pay for the holiday he worked as is standard for the regular full-time employer, and if so to do so. [He was temporarily full time on the holiday he worked.]  

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 7:30 pm.

 

Respectfully  submitted,

 

Holly Jarvis

Dec 222017
 

Unapproved Minutes

Braintree Selectboard Meeting

December 19, 2017 at 6:00 p.m.

 

Present:

Richard Bowen, Selectboard Chair                                                                 Brian Jones, Resident

Keegan Haupt, Selectboard Member                             Jason Kuhn, Cemetery Commission Chair

Daniel Burson, Selectboard Member                                                Holly Jarvis, Admin. Assistant

Loren Bent, Selectboard Member                                                          Jessie Brassard, Treasurer

Megan O’Toole, Selectboard Member

 

Mr. Bowen called the meeting to order at 6:00 pm.

 

The Board reviewed the agenda, adding a report about the Town Plan, and quotes for the phone system.

 

On motion of Mr. Burson, seconded by Mr. Bowen, the Board unanimously approved the minutes of December 5, 2017.

 

Citizen’s Comments – none

 

Reports

  • Cemetery Commission Report. The repair work of the stones at Lower Branch Cemetery has been completed. The Cemetery Commission has renewed a mowing contact with Jason Handiworks for two years with an annual rate of $9,000 per calendar year. Spring cleanup will be billed hourly and normally comes to about $1,100. Ms. Brassard provided the Board a report which showed that the Cemetery Fund has been under funded for the last few years, causing it to now have a negative balance. Spring cleanup and some mowing must be paid for in the current expense year, which will cause the fund to go further in debt to the Town’s general fund before FY19’s transfers can occur. Currently $12,500 has been put in the budget for FY19. There was a discussion regarding if this number will be sufficient given the current negative balance. It was decided that it will be, but understood that it will take a number of years for the balance of the Cemetery’s general fund to increase to a responsible balance.
  • Financial Report: The Board reviewed the financials, and agreed on quarterly financial reports instead of monthly ones.
  • Highway Report- none. It was snowing at the time of the meeting so the Highway Foreman was not in attendance of the meeting.

 

Old Business

  • Bowen reported that Gillespie’s response to his letter regarding fuel rates was that the Towns of Braintree and Randolph are charged the same rates.
  • Two Rivers has offered to provided assistance to Braintree to re-write the Town Plan next year without charging for the assistance.
  • Town Office Projects
  1. Telephone System update: the grantee has authorized the proposed expenses to be incurred, and will pay the full $5,115.33 of the awarded grant which will leave the Town paying about $2,780 for the phone system. This will mostly be labor, and mileage costs which never were going to be covered by the grant. The quotes from Key Communications were reviewed and signed by Mr. Bowen.
  2. Window/Door Replacement. On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board voted to accept Mr. Gaidys’ quote of $1,683 for two doors and the installation of them in the Town Office. (Mr. Burson abstained from the vote.  The four other Board members voted in favor of the motion and the motion passed.)
  3. The heating system was discussed. The project should be completed soon.
  • The Board reviewed the budget. A number of adjustments were made, and the Board will review it again at the next meeting.

 

New Business

  • Security Street Light(s) in front of the town office and garage were discussed. On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved installation of a street light in front of the Town Office, as long as the installation cost is reasonable. Masterson will be asked to oversee the project.
  • Recycling/Trash was discussed. Currently the Town is paying $48.15 per. month for the dumpster. The same company will change $60 per pick up for recycling. The office’s main need for recycling is for paper, which used to go to the Doanes’ who would shred it for sheep bedding. Ms. Brassard advised that she is trying out a service, at home, which will come to you and shred/recycle the paper you have. She will understand it better later on.  The garage’s needs will also be discussed with Mr. Masterson. No decisions were made.
  • Town Report
    • Quotes for printing the town report were reviewed. On motion of Mr. Bent, seconded by Mr. Bowen, the Board unanimously approved the quote with R. C. Brayshaw for $1,222.00. The Board also discussed volunteers delivering the reports again, which remains the plan.
    • The schedule was reviewed. The Board discussed when to approve the warning, and when to proof read the Town Report. On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved moving the meeting of January 16th to the 23rd at 6pm. The Board also agreed to have the proof reading meeting start at 9am at the town office on the 23rd. Any Board member who can attend will, but a quorum is not necessary since the warning will be approved later that evening.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved moving the meeting of March 6th to March 7th at 6pm at the office.

After more discussion occurred, on motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously approved moving the first meeting in March back to the 6th from the 7th, and have the meeting at 1pm at the Town Hall.

On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously approved not having a pre-town meeting this year.

  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.
  • On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved adjourning the meeting at 7:30 pm.

 

Respectfully submitted,

 

Holly Jarvis, Admin. Assistant

Dec 082017
 

Unapproved Minutes

Braintree Selectboard

December 5, 2017 at 6:00 p.m.

 

Present:

Richard Bowen, Selectboard Chair                                                                  Brian Jones, Resident

Loren Bent, Selectboard Member                                                       Bob Moyer, DRB & PC Chair

Daniel Burson, Selectboard Member                            Jessie Brassard, Treasurer and Town Clerk

Megan O’Toole, Selectboard Member                                    Jeff Masterson, Road Commissioner

Keegan Haupt, Selectboard Member

 

Mr. Bowen called the Hearing for the Town Plan to order at 6pm.  All Selectboard Members were present. Ms. O’Toole was in attendance via speaker phone.

 

Mr. Moyer summarized that the revision to the Town Plan involved the State’s required flood resiliency standards and the energy siting provisions. The Planning Commission is hoping to do another revision to the Town Plan next year to refine the two items added and making some other changes. The Municipal Planning Grant that the Town applied for was not awarded. The Planning Commission, with Two Rivers Ottauquechee Regional Commission, will continue trying to find a funding source to help with the rewrite.

 

Approving the revised Town Plan tonight will put a Town Plan in place to replace the expired one. There were no citizens’ comments. On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the revised Town Plan.

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously adjourned the Hearing.

 

Mr. Bowen called the regular meeting to order.

 

The Board reviewed the agenda and added a discussion of two agreements between the Vermont Association of Snow Travelers, Inc. (VAST) and the Town.

 

On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved the minutes of November 21, 2017 with a change in the last paragraph regarding the Tree Warden’s pay. The word “call” was changed to “site visit”.

 

Citizen’s Comments – none

 

Reports

  • Highway Report: the Highway Department has been working with the Tree Warden to remove dead trees along the roadside. They have also been sanding the roads and doing winter maintenance.
  • Financial – there will be financials at the next meeting.
  • Budget Review- budget numbers are still coming in. The Board will review them again at the next meeting.

Old Business

  • TRORC and Connectivity Reps. – no new information.
  • The used New Holland Tractor which the Town is considering purchasing, was discussed. Mr. Masterson had looked into the value of the Town’s current tractor. It is between $20,000 and $25,000. Ms. Brassard advised that there is enough money in the vehicle equipment fund to purchase the proposed tractor for $40,000. This tractor has a road side mower attachment. Currently the Town is paying $12,000 a year to rent a road side mower for a month. There are also a number of other attachments which will come with it. Some of those attachments the Highway Department will find useful, some they may want to sell.  It would take two years for the tractor to pay for itself, with the sale of the current tractor factored into the calculation. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved purchasing the tractor as indicated in the letter from Milton Cat dated Nov. 20, 2017, at a cost not to exceed $40,000.
  • Town Office Projects
    1. Telephone System update: the request for a scope change has been requested for the grant, and we are supposed to learn if it has been approved the middle of this week. Harmony Electric will install the conduit next week.
    2. Window/Door Replacement was discussed. No quotes have come in.
    3. Heat – The painting should happen Wednesday, after that the heater can be installed.

New Business

  • The Board reviewed the VAST contracts for the bridge on the class 4 section of Lemery Road and use of the road itself as a snowmobile trail. On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously agreed to sign the contracts and add “Lemery Road Th15” to the descriptions.
  • It had come to Mr. Bowen’s attention that for a number of years the rate agreed on by the Selectboard as the Town’s share of the Health Insurance Premiums and the contribution to the Health Reimbursement Account has been more like a stipend than a percent share. The employees could use those set amounts toward any of the qualified health plans offered by the insurance company selected by the Board. This year an employee has selected a plan which costs less than the plan the Board based their contributions on, which means that the employee’s share is less than 10% of the premiums, as the Town’s share does not change. The Town’s share to be contributed to the HRA also didn’t change even though the out of pocket max of that plan is much higher than the plan the Board based their contributions on. The Board agreed to discuss this more for future years, but didn’t feel a change would be appropriate at this point in time.
  • On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously approved the payment order.
  • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously voted to go into Executive session as per 1 V.S.A. 313(a)(3) to Discuss Personnel Issues.
  • On coming out of executive session, on motion of Mr. Bowen, seconded by Mr. Burson, the Board approved offering Dylan Pratt the position in the Highway Department. Mr. Bent abstained from the vote all others voted in favor.
  • On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously adjourned the meeting.

 

Respectfully submitted,

 

Holly Jarvis

Nov 262017
 

Unapproved Minutes

Braintree Selectboard Meeting

November 21, 2017

Present:

Richard Bowen, Selectboard Chair Brian Jones, Resident

Keegan Haupt, Selectboard Member Jeff Masterson, Road Commissioner

Loren Bent, Selectboard Member Holly Jarvis, Admin. Assistant

Daniel Burson, Selectboard Member

Megan O’Toole, Selectboard Member

 

Mr. Bowen called the meeting to order at 5:55 pm.

The Board reviewed the agenda, adding a letter from a Braintree resident, and an update about the search for an ECFiber representative and TRORC representative.

On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved the payment order.

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved the minutes of November 7, 2017.

Citizen’s Comments-none

 

Reports

  • The Cemetery Commission’s report was tabled until the Selectboard meeting on Dec. 19th, as requested by the Chair of the Commission.
  • Financial Report- there were none to review at this meeting.
  • Mr. Masterson reported that grant requests for three Better Road Grants have been submitted. He asked the Board if they wish to pursue a State Structures Grant for Tannenburg Road Bridge. The Board discussed other possible uses for such a grant and agreed with Mr. Masterson that the State Structures Grant application for this year should be for the Tannenburg Bridge replacement. Mr. Masterson reported that the Highway Department is still trying to change the backup alarm for the new loader. The factory installed alarm is loud and nearby residents have complained about the noise. The dealer has yet to come up with a quieter alarm which works with this loader’s system. The Board also discussed with Mr. Masterson the possibility of purchasing a different tractor.
  • There were no suggestions for an ECFiber representative, or a TRORC representative.

 

Old Business

  • Town Office Projects
  1. The telephone system was discussed. The Board agreed to wait and see if the change order for the grant is approved before going forward with the telephone system installation. It will be discussed at the next meeting.
  2. A contractor to do the door replacements has not been selected.
  3. There has not been much progress on the heating system. Mr. Haupt will inquire about the status of the elements of the project with the contractors. The propane tanks have been installed.
  • On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved staying with Blue Cross and Blue Shield of Vermont this year. The cost shares will be the same as presented at the last meeting, with the Blue Rewards Gold CDHP plan being the base plan.  The cost share being a 90/10 split of the premiums, and the contributions to the Health Reimbursement Account being 2/3 of the out of pocket max of that plan.
  • A letter to the Select Board members, which was delivered via the drop box at the clerk’s office, indicating that it is from “A concerned Braintree Resident” was read, and discussed.  It was regarding a camper at Lucinda Brown’s property. The Listers and the Zoning Administrator have been made aware of the concerns. The proper State officials will also be made aware of the resident’s concerns regarding the septic system. Mr. Masterson has reviewed the situation, and does not feel it will cause issues with road maintenance.  
  • The Board reviewed the current draft of the FY19 budget.

 

New Business

 

  • On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved going into Executive Session as per 1 V.S.A. 313(a)(3) to Discuss Personnel Issues.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously agreed to consider Bernard Lefebvre temporarily full-time until a new full-time Highway Department member can be hired.
  • On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved paying Larry Benoir, the Tree Warden, $15 per call regarding a tree.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously adjourned the meeting at 8:20 pm.

 

 

Respectfully Submitted,

 

Holly Jarvis, Admin. Assistant

Nov 142017
 

Braintree Planning Commission Meeting of 9 November 2017

 

Attending: Bob Moyer, Jenn Phipps, Joan Richmond-Hall

 

Convened at 7:05 pm.

 

 

Touched base about the select board meeting to approve the revised town plan on Tuesday, 5th December.

 

We should be hearing about the municipal planning grant in the next week or two.

 

Reminder that Bob will be resigning from the PC.  Jackson Evans may be interested.

 

 

Adjourned at 7:49

 

Next meeting: Thursday, 14 December at 7pm

 

/s/ Joan Richmond-Hall

Nov 092017
 

Unapproved Minutes

Braintree Selectboard Meeting

November 7, 2017

 

Present:

Richard Bowen, Selectboard Chair                                                                                            Brian Jones, Resident

Keegan Haupt, Selectboard Member                                                                          Bob Moyer, PC & DRB Chair

Loren Bent, Selectboard Member                                                                                    Jessie Brassard, Treasurer

Daniel Burson, Selectboard Member                                                                        Holly Jarvis, Admin. Assistant

 

Mr. Bowen called the meeting to order at 6:00 pm.

On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the minutes of Oct. 3, 2017.

On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the minutes of Oct. 17, 2017.

There were no citizen’s comments.

Mr. Moyer reported that the Planning Commission has held their hearing for the Town Plan revision. It was noted that the Selectboard hearing will be Dec. 5th  at the beginning of the normal Selectboard Meeting. This revision of the Town Plan has two new sections; the new flood resiliency standards, and the updated State energy program. They did not have time to do both an in-depth look at the current language and add the two new sections, as the Plan has expired. The Town has applied for another Planning Grant to do an in-depth look at the plan this coming year.

Mr. Bowen read the highway report. The Thayer Brook Road grant and the Bent Hill Road grant are done. The Class 2 Road Grant project is done for the season. There will be more work to do on Braintree Hill Road next year.  The new loader has had some issues. Those were discussed some by the Board. In the report, Mr. Masterson asked the Board about applying for two Better Road Grants for Bowen Hill Road. One is for $60,000 to upgrade a 4’ culvert, and the other is $20,000 for stone lined ditches. Both sections have been highlighted in the Act 64 road inventory. The Board agreed that these grants should be applied for.  Mr. Bent had some questions/comments about the recent road projects. He will talk with Mr. Masterson about them.

The Board briefly talked about the vacancy on the Highway Department. There are currently six applications.

The Board talked about the town office projects. The heating project is partly done.

Mr. Haupt has asked three contractors for quotes to install the conduit in the attic at the office. Two contractors have declined. Harmony Electric provided a quote. On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously accepted the Harmony Electric quote to install the conduit in the attic of the town office.

Ms. Brassard asked about the doors at the office. The front door has quite a lot of air space at the top, and problems with the locks, and the side door has problems with its threshold, locks, and rust. Both have been getting quite a lot worse. There is money in the budget to replace them. The heating system had taken priority, but the Board agreed that the doors really should be replaced soon. Mr. Haupt will call a number of contractors and try to get the doors replaced soon.

Ms. Brassard reported that she and Mr. Cooch spoke about the Conservation Commission’s tools. He has brought them home for now, and they will talk about the tools again in the spring.

There are some old culverts that the Town will not be able to reuse. A resident would like to use some in a woods road. On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously agreed that if the Town cannot reuse culverts that the Highway Foreman can give them away to residents who can reuse them.

On motion of Mr. Bowen, seconded by Mr. Bent, the Board unanimously approved the payment orders.

On motion of Mr. Bowen, seconded by Mr. Burson, the Board voted unanimously to go into executive session for personnel issues.

At 7:34 pm the Board come out of executive session. No decisions were made.

On motion of Mr. Bowen, seconded by Mr. Burson, the Board voted unanimously to adjourn the meeting at 7:34 pm.

Respectfully submitted,

 

Holly Jarvis

Nov 032017
 

Braintree Cemetery Commission  – November 1, 2017

DRAFT Minutes of Meeting

 

Attendees: Jason Kuhn, Ed Smith, Linda Morse, Kris Haupt; absent Norm Illsley

 

Jason Kuhn called the meeting to order at 7:00pm

 

  1. Minutes for October 2017 meeting – Moved by Linda Morse, Seconded by Jason Kuhn.

 

  1. Minutes for September tabled until next meeting.

 

  1. Agenda items for December 6 meeting: Budgets for mowing contracts – need the numbers from Jason; game plan for updating cemetery maps- request help from Janice Thresher

 

  1. New business:
    – Four corner stones installed for $165 by Green Valley Memorials
    –  Need clarification on the regulations for the cemetery lots – Linda agreed to contact the VT  League of Cities and Towns for more information.

–  Bills have already been signed.

 

  1. Citizens comments – none
  2. Old business – None.

 

Ed moved to adjourn; Kris seconded; motion approved. Meeting adjourned at 7:21pm
Submitted by Linda Morse, Secretary, Braintree Cemetery Commission

 

Next Meeting is December 6 at 7pm at the Braintree Town Clerk’s Office

Nov 032017
 

Braintree Conservation Commission

Unapproved Minutes– Wednesday, October 25, 2017

Submitted by Linda Morse, Secretary

 

Present:  Tom Cooch, Sanders Stephen, Joan Richmond-Hall, Linda Morse

 

  1. minutes approved
  2. No Public comments
  3. Focus area discussions:

 Clean Water: Sandy commented that there are no funds now available for Clean Water projects – funds have all been allocated.
-– For Braintree culvert funding – Jeff has applied for funds, particularly for West Street and Bear Hill where there is lots of erosion.
— Joan commented that these are not a “road issue”. Heavy rain causes brooks to make a new path and this has happened repeatedly. But there may not be funds available. Tom noted another one on West St. and that culvert replacements are very expensive

Invasive species – Joan has reviewed a State of VT report on the use of herbicides and did not think that the report was useful or provide new information. Other issues were: danger of use of glycophosphate., including human health
ACTIONs:

  • Joan will write up her notes and provide feedback to the State
  • Tom will contact the Vermont Center for Ecodiversity to learn more about the effects on biodiversity
  • Based on further information the BCC will make recommendations to the Select Board on whether the Town should go ahead with use of this pesticide.

Renewable Energy – Joan has a copy of the revised plan if anyone wishes to review.  

 

4  BCC Budget for 2019: Ideas included:

  • Workshop on Vermont Black bears. Ideas included retaining Sue Morse, the expert wildlife tracker; that could include inviting the VT Dept. of Natural Resources expert. Another idea was to invite other towns to participate, e.g. Randolph and Brookfield. An amount of $250 was suggested.
  • $500 was suggested as next years budget.

5   Other business:
Online newsletter  – about 70 online newsletters are currently being sent out via email

Check out of tools – there have been Braintree residents using weed puller
The meeting was adjourned at 8:15pm
Next Conservation Commission meeting: Wed., November 29, 7pm at Town offices.

Oct 202017
 

Unapproved Meetings

Selectboard Meeting

October 17, 2017 at 6:00 p.m.

Present:

Richard Bowen, Selectboard Chair Brian Jones, Resident

Megan O’Toole, Selectboard Member Linda Lubold, WRVA Rep.

Keegan Haupt, Selectboard Member Jessie Brassard, Treasurer

Daniel Burson, Selectboard Member Holly Jarvis, Admin. Assistant

Loren Bent, Selectboard Member Jeff Masterson, Road Commissioner

 

Mr. Bowen called the meeting to order at 6:00 pm.

 

Review of Agenda: the Board added Lemery Road Bridge under the highway report, and removed “approved the town plan” from the agenda.

 

Citizen’s Comments – none.

 

Reports

  • Ms. Lubold, the White River Valley Ambulance Rep. (WRVA), provided the Board with the semi-annual report. WRVA is hosting EMT classes. The have hired an executive director and an administrative assistant. The new Rochester Board member is retired from hospital administration and is going to become the new president of the WRVA Board.  
  • Highway Report: Mr. Bent brought up that Lemery Road Bridge’s center is getting torn up by the snowmobiles. Mr. Masterson will talk with the snowmobile club about putting some planks down the center.  
      • The Highway Department is installing underdrain and replacing culverts on Braintree Hill Road between Rose Road and Rolling Rock Road. Mr. Masterson mentioned a spring in the road, they dug down eight feet and hasn’t found any pipes. They put rock in place under the road. The work doesn’t seem to have disturbed the water running into the pond. Mr. Masterson advised the Board that the culvert installation on Thayer Brook Road could occur next Monday and Tuesday. He has collected three direct bids. JL Smith was the lowest at $2,500. Which is under the amount which would require a formal bid process. Mr. Masterson plans to contract with J.L. Smith to do the work on Monday.
      • There was some money left in the grant-in aid program on Bent Hill Road. Mr. Masterson has received permission to use some of it to install band rail along that section. It will cost about $2,560.
      • The 2009 International Truck is at Clarks’ Truck Center have some minor work done on it before winter.
      • Mr. Masterson is seeking paving estimates for around Thresher Road Bridge, and Riford Brook Road Bridges to go in next year’s budget.
      • Mr. Masterson and Mr. Haupt talked some about work that is needed on Rocky Farm Road.
  • Financial Report: the Board reviewed the financials.

Ms. Brassard asked the Board about the tools the Conservation Commission has purchased.  The tools have been left with her, and she doesn’t want to manage them. Ms. O’Toole will talk with Mr. Cooch about it.

 

Old Business

 

  • On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously appointed Mr. Caulfield as the Fire Advisory Representative.

 

  • TRORC Representative is needed.
  • EC Fiber Representative is needed.
  • Town Office Projects
  1. Telephone System- tabled until the next meeting.
  2. On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved installing a 400 series window in the Clerk’s office so that the hearing system can be installed.

 

  • FY 2019 Budget discussed briefly

 

 

New Business

 

  • On motion of Mr. Bowen, seconded by Mr. Haupt the Board voted to accept Mr. Palmer’s retirement from the Highway Department. They thanked him for his many years of service to the Town with all the many positions he has served in and wish him well.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board voted to advertise the open position in the newspaper. Mr. Bent abstained, the other four members voted in favor of the motion.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved applying for the grant though the state for the Local Hazard Mitigation Plan.
  • As Zoning Administrator Ms. Jarvis asked if she could ask the Town Attorney for advice or questions. The Board agreed.
  • Mr. Masterson suggested that the Town Hall parking lot should have a top coat of pavement to stop the cracks that are starting to form. An estimate for the work may be available for the next meeting.
  • On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved the payment orders.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved going into executive session as per 1 V.S.A. 313(a)(3)  to discuss personnel issue.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved coming out of executive session at 7:17pm. No decisions were made.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously adjourned the meeting at 7:17 pm.

 

Respectfully submitted,

 

Holly Jarvis

Oct 112017
 

NOTICE

 

The Braintree Selectboard has promulgated an ordinance limiting the use of Stagecoach Road, a Town Trail, that runs northerly from the Randolph town line to Flint Road where it joins with Braintree Hill Road, in accord with the December 2016 decision to lay out Stagecoach Rd as a trail.  The ordinance will become effective on the 60th day following the vote unless a petition signed by five percent of the voters is submitted to the Selectboard within 44 days of the vote by the Selectboard, requesting a vote on the question of whether the ordinance shall be disapproved.

 

If a petition is received within those 44 days, the Selectboard will call a special meeting of the voters to consider the question of whether the ordinance shall be disapproved.  If the vote is to disapprove the ordinance, the ordinance will not take effect; if the vote is against disapproval, the ordinance shall take effect immediately.

 

More information can be obtained about the ordinance from Holly Jarvis, who may be reached by writing her c/o the Selectboard, 932 VT-12A, Braintree, Vermont 05060 ((802) 728-9787).