Holly Jarvis

Jul 212017
 

Unapproved Minutes

Braintree Selectboard Meeting

July 18, 2017 at 6:00 p.m.

 

Present:

Richard Bowen, Selectboard Chair Brian Jones, Resident

Loren Bent, Selectboard Member Linda Grimes, Resident

Daniel Burson, Selectboard Member Janice Thresher, Resident

Keegan Haupt, Selectboard Member Nora Skolnick, Resident

Megan O’Toole, Selectboard Member Stuart Kinney, Resident

Tom Cooch, Conservation Commission Tut Doane, Fire Advisory Rep.

Jeff Masterson, Road Commissioner Holly Jarvis, Admin. Assistant

Jessie Brassard, Treasurer & Town Clerk Jerold Kinney, from AOT

Mr. Bowen called the meeting to order at 6:00 pm.

 

The Board reviewed the agenda, adding the reappraisal contract.

 

Approve Minutes

  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the July 5, 2017 minutes.

 

Citizen’s Comments

  • Mr. Stuart Kinney suggested that the Board discontinue town roads which have one house on them.

 

Reports

    • Fire Advisory Representative – Tut Doane advised that the contract is out to bid for the new fire station, and the new fire truck is being built. Mr. Stuart Kinney asked how much more a year Braintree will be paying after the fire station is built and the new truck purchased. Mr. Doane advised that insurance will be paying for the building and the truck. Braintree will not be required to pay more for either.
    • Mr. Tom Cooch and Mr. Jerold Kinney talked to the Board about treating Knotweed. Mr. Cooch had talked to Ms. Nora Skolnick this morning, and she had come to talk with the Board about her concerns with using Roundup (or Rodeo, the commercial grade of Roundup). Mr. Cooch is proposing that the Conservation Commission revisit the discussion by talking with some biologists. He advised that they should talk with the Vermont Center for Eco Studies, asking them if eliminating Knotweed through the use of Roundup would result in a net gain regarding the goal of biodiversity. He pointed out that there are other reasons to control Knotweed. One main reason for the Town controlling knotweed is line of sight along the roadway. The plant is a fast growing one, and would have to be cut a number of times in a growing season to maintain visibility along roads where it grows. It would have to be cut quite a lot more often to eliminate a patch. Elimination through cutting would take at least ten years of vigilant cutting.  Plus small pieces of the plant can take root, so mechanical cutting will cause the problem to spread, so it would have to be cut by hand. Ms. Skolnick explained her concerns about Roundup/Rodeo to the Board. There was discussion about a number of studies. It is also too late to get a permit in time to treat the knotweed while it is flowering this year. Ms. O’Toole proposed that the Conservation Commission take the available time to do some more research. They should look at the research that Ms. Skolnick suggested, and do the analysis that Mr. Cooch suggested, bringing back to the Board a recommendation this fall. That way there will be time to get a permit next spring if using Rodeo seems like the best option.
    • The Board reviewed the Financial Report. Overall it looks like last year’s expenses will be roughly $3,000 over budget.

 

  • Ms. Brassard presented the proposed tax rate to the Board. It was discussed. On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved the residential tax rates of 2.2449, and the non-residential tax rate of 2.3699.

 

  • Ms. Brassard has some questions to ask the Town’s attorney. She wondered if she has the authority to incur attorney fees on behalf of the Town. The Board agreed that she does, and that she can ask the attorney she feels would be the best one to assist her.
  • Mr. Masterson provided the highway report. There has been more heavy rains. Braintree’s roads seem to be holding up well. Mr. Masterson advised the he has been holding off on having the roads graded while there is a likelihood of heavy rains, which seems to be helping keep the roads from washing. It does mean that there are roads which could use grading.  Mr. Masterson will be meeting with Jaron Borg a River Management Engineer from ANR about Bear Hill Road which commonly is damaged by a small stream jumping its banks.

The Highway Department will be replacing some culverts around Town. A sign will be posted a few days before the closure to give notice to residents. Many of the culverts will be able to be fixed in one work day, some may take a second day. Residents should expect the road at those sites to be closed from 7:00am – 3:00 pm, following the sign being posted. Road work is likely before and after those hours, but the road should be passable.

 

Old Business

  • The Mountain Alliance, of which Braintree is a member, will be billing the Town roughly $1,470 for administrative and maintenance costs. The Selectboard had been discussing if it would be better to pay the costs through the Town’s budget or to have the fee included in the bag fees at the transfer station. The Alliance had decided that adding the costs to the bag fees will not work.
  • The Insulation and Phone RFPs will be going out soon.

 

New Business

    • Mr. Masterson presented the Board with a summary of loader purchasing options. The Board discussed the options with Mr. Masterson. One of the options brought to the table was waiting to purchase the loader in five years, instead of taking out a five year loan. This idea had not been discussed before. It was tabled so that Board members would have time to consider it.

 

  • On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved the access permit for agricultural use only for Carolyn Egeli.

 

  • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board approved the contract with Vermont Appraisal Company for $59,985 pending any additional parcels. Mr. Bent abstained from the vote; the other four members voted in favor of the motion.

 

  • On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously approved the payment orders.
  • On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 7:30 pm.

 

 

Respectfully Submitted,

 

Holly Jarvis

Jul 142017
 

Braintree Planning Commission Meeting of 13 July 2017

 

Attending: Bob Moyer, Joan Richmond-Hall, Nate Cleveland, Jenn Phipps

 

Guest: Christopher Damiani of TRORC

 

Convened at 7:16 pm.

 

We reviewed proposed changes to add energy language to the Town Plan.

 

Preferred solar zones:

  • Rte 12A
  • Battles Brook
  • Circle Saw

 

Looking for deference or constraint in:

  • Conservation zones
  • Rural scenic

 

Historic society: Should Spears Brook be added to historic place?

  • Peth – This is one of Braintree’s original villages, that was largely destroyed during the flood of 1927.  Prior to the flooding, Peth served as a key location for milling services in the area.  It is now primarily a residential cluster, but features an exceptional scenic and historical value.  [Extend this to include Spear’s dam and bridge?]

 

Adjourned at 8:10 pm.

 

Next meeting: August 10th, proposed public hearing

 

Jul 072017
 

Unapproved Minutes

Braintree Selectboard Meeting

July 5, 2017 at 6:00 pm

 

Present:

Richard Bowen, Selectboard Chair                                                                 Brian Jones, Resident

Keegan Haupt, Selectboard Member                                                Holly Jarvis, Admin. Assistant

Loren Bent, Selectboard Member                                          Jeff Masterson, Road Commissioner

Megan O’Toole, Selectboard Member

Daniel Burson, Selectboard Member

 

Mr. Bowen called the meeting to order at 6:00 pm.

 

The Board reviewed the agenda no changes were made.

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved the minutes of June 20, 2017.

 

Citizen’s Comment – none

 

Highway Report: there was some heavy rain throughout the State over the weekend. Braintree did not have much road damage from flooding. Bear Hill Road was repaired over the weekend. The small stream which caused damage on Bear Hill Road has caused both road damages and private property damages a number of times in the recent past. Mr. Masterson plans to try and mitigate the issues with the stream through the Municipal Roads Grant-In-Aid pilot project offered to the Town. Some culverts on Braintree Hill Road had to be unclogged over the weekend also. The Highway Department has been putting up winter sand, and considering loader options for the scheduled purchase of a new loader. The rented mower contract is finished, and it has been sent back. There was not time to mow the fields on both sides of Mountain View Cemetery. The Highway Department did mow the outside edges of the cemetery.

 

Old Business

  • On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the Class 4 Road and Trail Policy.
  • The Board signed the Category D BRG Grant agreement for Peth and Walker Road.
  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the Town Office Building Insulation & Heat request for proposals.

 

New Business

  • The Conservation Commission recommends that the Town apply to the State for a permit to apply glyphophate (Roundup) to a limited number of Japanese Knotweed infestations. They should be contained within the Town’s right of way and not extend farther back onto the landowners’ property. The Selectboard will invite Gerold Kinney to come talk with them at their next meet regarding Knotweed treatment.
  • The Board discussed adding a municipal fee to the Town’s budget for solid waste. The alternative is to continue to have the fee incorporated into the bag fees at the transfer station. The discussion was tabled. Bowen will ask Mr. Caulfield for more information.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved the State Homeland Security Grant Program: Grant Agreement for the phone system.
  • On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved the Access Permit Application off from Connecticut Corners Road for Ellen Fox, and Heinz Rathmann.
  • The Board reviewed a letter drafted by Ms. Brassard regarding adding Ms. Jarvis as an authorized contact on the Bank of America Credit Card account. The Board agreed to the request. Mr. Bowen signed the letter.
  • On motion of Mr. Bowen, seconded by Mr. Bent, the Board unanimously approved the payment orders.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously went into Executive Session to discuss a legal issue per 1V.S.A. 313(a)(1).
  • On coming out of executive session, Ms. O’Toole made the motion, seconded by Mr. Burson, to approve the Stipulation of Settlement in the legal matter which was discussed in the executive session. (Mr. Burson, Mr. Haupt, and Ms. O’Toole voted in favor of the motion; Mr. Bent and Mr. Bowen voted against the motion. The motion carried). Bent thanked Ms. O’Toole for her hard work with this matter. The other members agreed. Ms. O’Toole thanked the Board members for their patience working through it.

 

The Board unanimously approved adjourning the meeting around 7:30 pm.

 

Respectfully Submitted,

 

Holly Jarvis

Admin. Assistant

Jun 272017
 

Braintree PC Meeting of 22 June 2017

 

Attending:

Bob Moyer, Jenn Phipps, Malcom Fitzpatrick, Joan Richmond-Hall

 

Guests:

Chris Damiani & Kevin Geiger, TROC

 

 

Convened at 6:10 pm

 

Chris presented TRORCs draft changes to the Town Plan to bring us into alignment with TRORC’s energy planning. The committee discussed next steps for checking and incorporating changes.

 

Adjourned at 8:17 pm

 

Next meetings:

Wed 28 June 2017 at 7:30 pm joint meeting with the Conservation Commission.

Thursday 13 July 2017 at 7:00 pm.

 

 

/s/ Joan Richmond-Hall

Jun 262017
 

Approved Minutes

Braintree Selectboard Meeting

June 20, 2017

Present:

Richard Bowen, Selectboard Chair Linda Grimes, Resident

Keegan Haupt, Selectboard Member Holly Benoir, Resident

Megan O’Toole, Selectboard Member Jody Benoir, Resident

Daniel Burson, Selectboard Member Stuart Kinney, Resident

Loren Bent, Selectboard Member Tom Cooch, Conservation Commission update

Brian Jones, Resident

Jessica Brassard, Treasurer/Town Clerk

Tim Caulfield, EMD Report

Janice Thresher, Resident

Jeff Masterson, Road Commissioner

Holly Jarvis, Admin. Assistant

 

Mr. Bowen called the meeting to order at 6pm.

 

The Board reviewed the agenda. An access permit was added to the agenda under new business.

 

On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved the minutes of June 6, 2017.

 

Citizen’s Comments

  • Mr. Kinney commented that Bent Hill Road is going to survive the latest round of mud. He also encouraged any Selectboard members who have not seen the temporary Tannenberg Bridge to see it. He feels it is adequate as a permanent bridge.

 

Reports

  • Conservation Commission: Tom Cooch advised that the Conservation Commission is learning more about knotweed. He cut a few patches of it throughout the summer last year, and is cutting it again this summer. He confirms that it would take a long time to eradicate it just by cutting it. Round-up or something similar should kill the plant if used at the appropriate time of year just after the plant goes to seed, though it may take a couple years of applications. That sort of chemical treatment is not allowed in the right of way of the road, except by someone who is certified to apply it , and even then only with a plan which has been approved by the State. The Conservation Commission will be discussing it at their next meeting and plan to make a recommendation to the Selectboard regarding the knotweed in the right-of ways of the road.
  • Mr. Caulfield is working on emergency planning and preparation.
    • The Town has been awarded a telephone system grant. He received the final approval this afternoon.
  • Mr. Caulfield advised that the Mountain Alliance (the four town alliance for solid waste that Braintree is a part of) is working on getting their bylaws set up. Braintree’s share of what this year is $1,516. The Alliance is asking for input from the four Selectboards as to if that money should be paid for out of the town budget, or be raised by bag fees at the transfer station. It will be on the next agenda.
  • Mr. Caulfield provided an update on the Connectivity Committee activities.
  • Financial Report: over all the financials look good. The total expenses are at 88% of the total budget at the end of May.
    • The Board reviewed and signed the Capital Budget Loan paperwork.
    • Ms. Brassard and the Selectboard discussed how to complete the Annual Update of the Internal Control Checklist. On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board appointed Mr. Bowen as the signer on the checklist. Ms. Brassard and Ms. Jarvis will fill it out and Mr. Bowen will review and sign it on behalf of the Board.
  • Highway Report: road side mowing is almost done. The mower goes back on Friday the 23rd. Mr. Masterson did not think there would be time to mow the fields on both sides of Mountain View Cemetery this year.

Old Business

    • The Class 4 Road and Trail Policy was reviewed. A few more changes were talked about. A final draft will be reviewed at the next meeting.  

 

  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved Sullivan and Powers Scope of Services for the FY 2017 audit.

 

  • The Category D BRG Grant was tabled until the next meeting.
  • The Board reviewed the Town Office Building Insulation RFP. There are a few more details to work out. It will be reviewed again at the next meeting.

New Business

 

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved moving the next Selectboard meeting from July 4th to Wednesday, July 5th, at 6pm.
  • On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously approved the Municipal Roads Grant. The letter of intent was signed.
  • On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously approved the 2018 Better Roads Planning Services Agreement for project 10-432.
  • The Board reviewed the access permit for David Bent onto Bent Hill Road for agricultural use. On motion of Mr. Haupt, seconded by Mr. Burson, the Board approved the access permit (Loren Bent abstained from the vote because he is related to David Bent. The motion carried).
  • On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved going into Executive Session to Discuss Personnel Issue per 1 V.S.A. 313(a)(3) & Legal Issue per 1 V.S.A. 313 (a)1. Mr. Masterson and Ms. Jarvis were invited into the executive session for the legal issue part of the discussion.

 

On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board voted unanimously to come out of executive session.

 

On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously approved the salary increases as noted in the salary worksheet, and will submit the salary amounts to Ms. Jarvis for the file.

 

On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved advising the party to the legal issue, to work with Ms. Jarvis to fill out a claim with the Town’s insurance provider.  

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 8:05 pm.  

 

Respectfully submitted,

 

Holly Jarvis

Jun 092017
 

Approved Minutes

Braintree Selectboard Regular Meeting

June 6, 2017 at 6:00 p.m.

 

Richard Bowen, Selectboard Chair                                          Robert Cruickshank, Class 4 Roads

Loren Bent, Selectboard Member                                                       Holly Benoir, Class 4 Roads

Keegan Haupt, Selectboard Member                                                   Jody Benoir, Class 4 Roads

Megan O’Toole, Selectboard Member                                           Michael Porzio, Class 4 Roads

Daniel Burson, Selectboard Member                                   Jackson Evans, Reappraisal Contract

Brian Jones, Resident

Holly Jarvis, Admin. Assistant                                                   Bob Moyer, Planning Commission

Jeff Masterson, Road Commissioner                             Nathan Cleveland, Planning Commission

 

Mr. Bowen called the meeting to order at 6:00 pm.

 

The Board reviewed the agenda. Nothing was added.

 

Approve Minutes

  • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved the minutes of May 16, 2017.

 

Citizen’s Comments-none

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously accepted Linda Doane’s resignation from Planning Commission.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously appointed Nathan Cleveland to Planning Commission.

 

Mr. Evans came to discuss the reappraisal contract. The reappraisal must be completed before 2020. The Listers received two bids. One from Steve Twombly for $80,520, the other from Vermont Appraisal Company for $59,995. They seem comparable, and both companies have done many local reappraisals. The Listers are recommending selecting the Vermont Appraisal Company. On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved contracting with Vermont Appraisal Company for the reappraisal. The reappraisal will start July of 2019.

Reports

  • The Highway Department is currently doing summer maintenance: ditching, putting gravel down, and brush cutting.

 

It was noted that the first meeting in July lands on July 4th. Moving the meeting to Wednesday, July 5th was suggested. It will be discussed again at the next meeting, and a decision will be made at that point.

 

It was also noted that a grant monitoring meeting with VTrans will occur next Tuesday. Mr. Bowen will attend the meeting, and other Board members are welcome to attend.

 

Old Business

  • The edits to the Class 4 Road and Trail Policy were reviewed and discussed. It will be reviewed again at the next meeting.
  • The concept of a livable wage was discussed. The Board had previously tabled the discussion to see if the State legislators would act regarding the concept. They have not. It was agreed to bring the livable wage concepts into consideration as an element of the discussion regarding wages, while building next year’s budgets. The Board did not feel it would be wise to create a policy regarding livable wages for Braintree employees at this time.
  • Haupt provided the Board with a first draft of an RFP for replacing the heating system and the air sealing work for the Town Office. It was discussed. He will take another look around the building and update the draft RFP for review at the next meeting.

 

New Business

  • The Sullivan and Powers audit contract was tabled until the next meeting.
  • The Category D BRG grant agreement was tabled until the next meeting.
  • The Board discussed the gravel contract. On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board agreed to continue the gravel contract at the same rates, with R.E. Tucker, for another year.

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved going into Executive Session to Discuss Personnel Issues per 1 V.S.A. 313(a)(3).

 

On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously came out of executive session. There was no further action necessary.

 

On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 7:50 pm.

 

Respectfully submitted,

 

Holly Jarvis

Jun 062017
 

Braintree Board of Listers

Warning of Special Meetings to Hear Grievances

Wednesday June 07 3 – 6pm

Saturday June 10 8:00 – noon

Braintree Town Office

Agenda

 

  1. Call to order
  2. Public Comment
  3. Hearing of Grievances (call 728-6170 to make appointment)
  4. Adjournment

 

May 262017
 

Braintree Cemetery Commission – May 3, 2017
Draft Minutes of Meeting

Attendees: Jason Kuhn, Kris Haupt, Ed Smith, Linda Morse, Norm Illsley

Jason Kuhn called the meeting to order at 7:00pm

1. Minutes of April 19, 2017 meeting – a motion was made by Jason and seconded by Ed to approve the minutes as corrected was accepted.

2. No citizens comments
3. Spring/fall cleanup of cemeteries – Jason spoke with the mowing contractor. A later mowing in the fall was recommended and less cleanup in the spring. The estimated cost was $1100 – this is not a fixed price. The contractor has not yet submitted a proof of the workers compensation; it needs to be sent to Jessie. The mowing will be paid monthly. The first mowing will be before Mothers’ Day. The next one will be before Memorial Day. Next will be before July 4th. The next will be before Labor Day. The five big cemeteries get nine mowings; this is up from seven. Ed is assigned to the Ford and Connecticut Corners. The small cemeteries used to get three mowings. The question was posed of whether this should be increased to five mowings. It was agreed that there is a need to clarify the fall cleanup and also get a copy of the insurance from the contractor. Also the Commission needs an estimate from the contractor. A brief discussion of the Commission’s budget – the interest from the bequest fund (fund is $70,000) and the allocated Town budget for the Cemetery Commission make up the budget.
4. Old Business: Stone repair – Linda needs to contact Green Mountain Memorials to arrange for repair of two broken stones in the Braintree Hill Cemetery. It was noted that the Commission has a 3 year plan with Green Valley Memorials for stone repair. Also confirm that the price for the corner posts is still $185.50
5. Old business – It was noted that the Commission does the repair on the cemetery fencing as needed. It was confirmed that the Commission meets monthly starting with April through November of the year. The meeting date is the first Wednesday of the month at 7pm at the Town Clerk’s Office.
6. Citizens comments – none
7. It was moved and approved that the meeting adjourn at 7:31pm.

Submitted by Linda Morse, Secretary, Braintree Cemetery Commission

Next Meeting is Wednesday, June 7, 2017 at 7pm at the Braintree Town Clerk’s Office

May 232017
 

Pursuant to the provisions of Title 32, Section 4111 Vermont Statutes Annotated, notice is hereby given that the undersigned listers within and for the TOWN OF BRAINTREE have this day completed the abstract of individual lists of persons, co-partnerships, associations, and corporations owning taxable property in said Town on the first day of April, 2017. Furthermore, there will be Grievance Hearings, by appointment on Wednesday June 07, 2017 between the hours of 3:00 and 6:00 P.M. and Saturday June 10, 2017 between the hours of 8:00 A.M. and noon.  Appointments may be made by contacting Jackson Evans, Chair of the Board of Listers at (802) 728-6170.

 

Title 32, Vermont Statutes Annotated, section 4111(g) reads as follows:  “A person who feels aggrieved by the action of the listers and desires to be heard by them, shall, on or before the day of the grievance meeting, file with them his objections in writing and may appear at such grievance meeting in person or by his agents or attorneys.  Upon the hearing of such grievance the parties thereto may submit such documentary or sworn evidence as shall be pertinent thereto.”

 

The Listers will meet at the Braintree Town Clerk’s office in said Town to hear grievances of persons, co-partnerships, associations or corporations aggrieved by their appraisals whose objections thereto in writing shall have been filed with them as prescribed by statute, and to make such corrections in said abstract as shall upon hearing or otherwise be determined by them; and that unless cause to the contrary be shown, the contents of said abstract will, for the year 2017, become the grand list of said town and of each person, co-partnership, association or corporation therein named.

 

Given under our hands at Braintree in the County of Orange this 24th day of May, 2017.

 

Listers of the TOWN OF BRAINTREE:

Jackson Evans

Derek O’Toole

Heather Fernades