Braintree Selectboard Normal Meeting
May 16, 2017 at 6:00 p.m.
Richard Bowen, Selectboard Chair Brian Jones, Resident
Loren Bent, Selectboard Member Paul Kendall, Stagecoach Reparative
Keegan Haupt, Selectboard Member Kris Haupt, Resident
Megan O’Toole, Selectboard Member Robert Cruikshank, Resident
Bob Moyer, Planning Commission/DRB
Jeff Masterson, Road Commissioner Holly Benoir, Class 4 Road Policy
Holly Jarvis, Admin. Assistant Jody Benoir, Class 4 Road Policy
Michael Porzio, re: ATV’s
Adam Lane, LNAC
Danny Hale, VASA
Zac Freeman, re: a gravel grinder
Nathan Cleveland, Resident
Mr. Bowen called the meeting to order at 6:00 pm.
The Board reviewed the Agenda. They added mower rental under new business.
- On motion of Mr. Keegan Haupt, seconded by Mr. Bent, the Board unanimously approved the minutes of May 2, 2017 as written.
- Mr. Zac Freeman advised that he would like to host the Gravel Grinder bike race again this year. They are looking at doing it Saturday, October 7th. The name will be changed from the Braintree 5 to the Braintree 357, if they can add a route on Cram Hill Road in Roxbury. The Braintree 357 will be made up of 3 route options. One with three hills, one with five hills and one with seven hills. They already have permission from Randolph to host the event at Ayers Brook Farm, and they will be talking with Roxbury soon. On motion of Mr. Keegan Haupt, seconded by Ms. O’Toole, the Board unanimously approved the Gravel Grinder Bike Race on Braintree’s roads again this year.
- Mr. Kris Haupt: commented that the roads have been graded now, and it has rained, the roads have become muddy again. He asked how that problem is going to be corrected. He also asked why extra help is being hired, and what the project in the yard of the town garage is about.
Mr. Masterson advised that the roads are greasy this year. With a few of the worst spots being where good quality gravel had been put down in the last five years. He will be looking into what the problem might be. A skim coat of gravel will not do much, so he plans on focusing on the worst spots. Mr. Bent suggested that some of the road material be tested, both from the roads themselves, and the materials being used. It was suggested that the amount of sand that needed to be used this winter might be causing the greasy roads [high level of really small particles, referred to as ‘fines’ can trap water]. Mr. Bowen also noted that he drove on four of the local town’s roads in the last few days, and Braintree’s are some among the best.
As for the project in the garage’s yard – The State hasn’t liked how close to route 12A the Town’s sand pile has always been. Now that the Town owns a little more property, the bank and pile of sand can be pushed back some. As for why the crew is working on this project instead of road projects: it was raining.
- Cemetery Commission – Mr. Kris Haupt filled in for the Chair of the Cemetery Commissioners, giving a semiannual report. Everything is going fine. Jason’s Handiworks has been hired again this year. His rate went up because he had to get workman’s comp. coverage. This year is the third, and final year of stone repair for Lower Branch Cemetery.
- Planning Commission/Development Review Board/Zoning Administrator – Bob Moyer. In the rewrite of the Town Plan this time around, good siting locations for solar farms, and wind farms must be designated in high enough quantities for the State’s goal to be met in Braintree. If that is not achieved in the Town Plan the State Service Board will not seriously consider what the Town’s Plan says when reviewing a siting application. The Planning Commission is likely to ask for an extension to finish the rewrite. It is currently due on August 25, 2017. The Commission is likely to do an interim amendment so that some of the changes can be implemented sooner. The Development Review Board has had very little activity again this year. There have been four zoning applications so far this year for accessory structures, a junk car issue was dealt with, and there is another one to look into.
Ms. Doane has resigned from the Planning Commission, and the Planning Commission is recommending Nathan Cleveland to fill her seat. This will be on the Selectboard’s next agenda.
- Stagecoach Report – Paul Kendall: advised that Actor and Stagecoach have merged. It will be effective July, 1st. It will be virtually invisible to the people using the service. The employees will not change, and the names on the buses will not change. The new name for the combined organization is Tri-Valley Transit. The new board is a 50/50 board, six from both groups. Mr. Cleveland asked about the new schedule for interstate 89. It will be finished and implemented in the next 3 to 4 weeks.
- The Financial Report was reviewed. It was noted that the Heavy Equipment line is over budget. On motion of Ms. O’Toole, seconded by Mr. Keegan Haupt, the Board unanimously approved up to $500 more can be expended out of that budget line between this meeting and June 30th so that small repairs can be done without a special meeting.
- Highway – Jeff Masterson advised that we have been awarded two grants. One for Dump Loks, and one for the inventory of roads and road structures. He also advised that he and the Tree Warden learned quite a lot at the tree conference.
- Peth Road trees were discussed. The board agreed that the project had been discussed by the board last fall, and since the landowners have no problem with the project, that Mr. Masterson can go ahead with the project.
- ATV Signs were discussed. Mr. Bowen advised that he has looked at the recommendations for the signs again. Five of the signs are to communicate with motorists. The other signs are for communications with the ATV operators. He does not believe that those would have to meet MUTCD standards. Ms. O’Toole agreed with that assessment and noted that the signs being recommended by Mr. Miller are the gold standard. The Town, can choose to accept something different, and should really look at who the intended audience is, what kind of roads they are on, and what needs to be done to adequately communicate to the users of the roads. Mr. Bent pointed out that the ATV’s will not be operating on the roads after dark, so reflectivity of the signs should not be necessary. The ATV club was agreeable to purchasing those five signs using the MUTCD size requirements and to use their smaller sings for communicating with the ATV operators.
- Town Office Projects- tabled until the next meeting
- Telephone System
- Window/Door Replacement
- Mr. Masterson asked the Board if the mower should be rented on June 1st, since road side growth is late this spring. The mower has been scheduled for quite some time and others will have scheduled it for after us. So we might not get the rental for some time if we delay it. It will be next budget year if it is delayed. It was agreed to rent the mower for June 1st. The Cemetery Commission would appreciate it if the mower could mow the two fields on both sides of Mountain View Cemetery. The Board agreed to stay on the current mowing schedule and rent the mower on June 1st.
- On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board approved the Connectivity Committee spending $200 more than budgeted for stamps. It was approved with a three/one vote.
- On motion of Ms. O’Toole, seconded by Mr. Keegan Haupt, the Board unanimously approved signing the Better Roads Grant for the road inventory.
- The Board reviewed the Road Foreman Job Description. Mr. Bowen noted a few edits he had made to it.
- On motion of Mr. Bowen, seconded by Mr. Keegan Haupt, the Board unanimously approved the payment orders.
- On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved going into Executive Session per 1V.S.A. 313(a)(1)(E) for a legal issue.
- On motion of Mr. Bowen, seconded by Mr. Keegan Haupt, the Board came out of executive session at 7:45.
- On motion of Mr. Bowen, seconded by Mr. Keegan Haupt, the Board appointed Ms. O’Toole as the Town’s mediation liaison. Ms. O’Toole abstained, the other three members voted in favor.
- On motion of Ms. O’Toole, seconded by Mr. Keegan Haupt, the Board appointed Mr. Bowen as the backup to Ms. O’Toole as the Town’s mediation liaison. Mr. Bowen abstained, the other three voted in favor.
- On motion of Mr. Bent, seconded by Mr. Bowen, the Board unanimously adjourned the meeting at 7:46 pm.