Braintree Selectboard Meeting
November 19, 2013
David Atkinson, Selectboard Member Brenda Wright, Prior Resident
Linda Doane, Selectboard Member Janice Thresher, Resident
Paul Kendall, Selectboard Member
Richard Bowen, Lister/Emergency Response Committee Member
Timothy Caulfield, Selectboard Chair
Loren Bent, Selectboard Member Brian Jones, Resident
Samantha Holcomb, from TRORC
Jessie Brassard, Town Clerk/Treasurer/DTC Ellie Ray, from TRORC
Jeff Masterson, Highway Foreman Justin Poulin, Landowner
Bob Moyer, former Representative to the Stagecoach Holly Jarvis, Administrative Assistant
Mr. Caulfield called the meeting to order at 6:00 pm.
On motion of Mr. Atkinson, seconded by Mr. Caulfield, the board unanimously approved the minutes of November 5, 2013 as written.
· Justin Poulin contacted Mr. Caulfield and Mr. Masterson requesting a letter from the town giving him permission to move the sap storage house to the site on Granstworh Road. It will be an over dimension load. On motion of Mr. Caulfield, seconded by Mr. Atkinson, the board voted unanimously to authorize a letter to be written to Justin Poulin allowing him to operate an over dimension load on Grantsworth Road. A letter will be drafted so that he can include it with his permit request to the DMV.
The board reviewed the home buy-out agreement for the Perry’s house on Thayer Brook Road. The grant will pay for 75% of the original value of the property. The Perrys are accepting that amount, and the town will own the property after all the paperwork is complete. There was a previous grant agreement, which was approved by the board for the town to manage the project and clean up the property. In that agreement the town share can be in-kind costs. On motion of Mr. Atkinson, seconded by Mr. Kendall, the board unanimously approved signing the buyout agreement to purchase the Perry’s property on condition that there will be a formal closing and grant funds will be received prior to the purchase of the property.
Public Hearing for the Local Hazard Mitigation Plan (HMP):
Ms. Holcomb and Ms. Ray summarized the process that the Emergency Response Committee worked through with their assistance in drafting the HMP. They explained that the purpose of the plan is to identify local environmental and man made hazards, assess how likely they are to occur, and how extensive the damage could be. Then they determined action to mitigate the hazards which are listed in the plan over the next five years. After some final edits, it will be submitted to FEMA for review. An approved HMP allows the town to qualify for certain additional State and Federal grants or lower local matches when an event is declared a federal emergency.
Mr. Moyer summarized the situation with the Stagecoach. He advised that David Palmer, the Executive Director and founder of the Stagecoach had requested a retirement date of December 2014. The Stagecoach’s board was concerned with the financial state of the organization and the level of communication they were having with Mr. Palmer. During an executive session, they decided to move Mr. Palmer’s retirement date up to December 2013. The following week they held an offsite board meeting without informing Mr. Palmer. Mr. Palmer then asked to meet with the board, and none of the board found it possible to meet with him, after which Mr. Palmer resigned. Mr. Moyer has submitted his resignation from the Statgecoach board because he believes they need someone with more experience with non-profit finances. On motion of Mr. Caulfield, seconded by Mr. Atkinson, the board voted unanimously to appoint Mr. Kendall as Braintree’s representative to the Stagecoach. Mr. Moyer is willing to be reappointed to the board once the financial state of the organization is better understood and known to be stable. Therefore it was understood that Mr. Kendall’s appointment to the board is likely to be temporary. On motion of Mr. Atkinson, seconded Mr. Caulfield, the board unanimously agreed to instruct Mr. Kendall to determine and report the following three items to the Selectboard: 1. What is the exact nature and extent of the financial problem? 2. What is the Stagecoach Board’s plan and timeframe for correcting the financial problem? 3. What is the board’s timeframe for hiring a new Executive Director and plan for managing the operations in the interim? The board expressed its appreciation to Mr. Moyer for his service on the board to date.
· The board reviewed the financial reports.
· Ms. Brassard advised that the tax sale is scheduled for Jan. 6th at 9:00 am. On motion of Mr. Kendall, seconded by Mr. Caulfield, the board unanimously approved Mr. Caulfield as the town agent to purchase property on the town’s behalf at the tax sale.
· Highway Report
§ The deck on the West Street Bridge was poured and the curing process has started. It will be ready to drive on around December 10th. Hockman Hill Culvert replacement is complete and the road is open.
§ Flood Repairs: Connecticut Corners road is done, West Street is just about done, Riford Brook Road’s bank has been stabilized. All that is left is Lemery Road, and the debris removal. Mr. Masterson asked if he could hire Dean Salls to do the debris removal work on Lemery Road while he is there for a project for the Cocuzzo’s. He is willing to do it for $1,000. The town crew will truck the debris away. On motion of Mr. Atkinson, seconded by Mr. Caulfield, the board approved the request to award the debris removal project to Dean Salls.
§ Mr. Masterson asked the board if they would like to have an Over Dimension Permit created for use in situations where a permit is needed, or if they would like to continue writing letters whenever one is needed. They asked Ms. Jarvis to see if she can find an example of another town’s Over Dimension Permit.
§ There was no new information about Thayer Brook Road and Riford Brook Road’s Class change hearing.
§ Illsley spring on West Street has been fixed.
§ The board reviewed the bill to the Town of Randolph for closing the old gravel pit, for which Randolph is declining to pay a portion. Mr. Caulfield will talk with Mel Adams about why they feel that they should not pay that portion.
· The town is looking for a new Health Officer. No one has agreed to serve as one yet.
· Repeater - A hearing with the DRB is set for December 12. They will review the Selectboard’s request to put the Radio Repeater building 35 feet back from the road instead of 70. It was also learned that RTCC is willing to build the structure free of charge.
· Capital Budget – There is a meeting scheduled with Chris Sargent from TRORC, for next Tuesday, November 26 at 10:00 am, at the office to work on Capital Planning.
· The board reviewed and disused the current draft of the 2015 Budget.
· There is a resident who is willing to clean the Town Hall before and after rentals. She is asking the board to come up with a proposal for payment. They decided to propose $20 per event for her to check both before and after every rental. If a renter does not clean up sufficiently the town would pay her $25 an hour out of the rental deposit to do the necessary cleaning.
· Sault Road – Town road or not town road? The Braintree Selectboard appears to have laid out the road on May 25, 1844. The layout is recorded in Town Record Book 3 on page 244. It defines the road as 2,046 feet long and 1.5 rods wide. The layout description roughly aligns with the currently used road, and 2,046 feet makes its end about 110 feet short of Rick Ernst driveway. No evidence has been found to show that the town has officially discontinued this road, although it has never been on a town highway map and the town has considered it a private road at least since 2003 when it was last researched. The statues regarding town highways has changed since then and now clearly define a road in this situation as a class 4 town highway. On motion of Mr. Kendall, seconded by Mr. Caulfield, the board voted unanimously to identify Sault Road as a class 4 town highway. The board discussed the level of maintenance the town should provide for it and other class four roads. The board will review and consider the Town’s Class 4 Road and Trail policy at their next meeting.
· The board accepted Raymond Gray and Sharon Liebert resignations as Listers, and Mr. Gray’s resignation as auditor. Mr. Gray’s term as Lister was going to be up at Town Meeting this coming year and he had decided not to run again as either Lister or Auditor. He is stepping aside now to allow the appointed person time to learn the job before Town Meeting Day. When Ms. Liebert learned that there were two people willing to fill Mr. Gray’s position, she decided to take the opportunity and resigned. On motion of Mr. Caulfield, seconded by Mr. Atkinson, the board appointed Derrick O’Toole to Mr. Gray’s vacant seat on the Board of Listers, and Jackson Evans to Ms. Liebert’s upcoming vacant seat on the Board of Listers. The board expressed their appreciation to Mr. Gray and Ms. Liebert for their service. No one has been found to serve as auditor yet.
On motion of Mr. Atkinson, seconded by Mr. Atkinson, the board unanimously approved the payment orders.
On motion of Mr. Atkinson, seconded by Mr. Bent, the board voted unanimously to adjourn the meeting at 8:56 pm.
Holly Jarvis, Administrative Assistant
Selectboard Minutes Archive
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