Selectboard Minutes Archive
Approved Minutes
Braintree Selectboard Meeting
December 21, 2010
Present
Keith Gallant, Selectboard Chair; Walter Palmer, Selectboard Member; Sharon Liebert, Selectboard Member; Jason Vinton, Resident; Wesson Maxham, Resident; Mitchell Maxham, Resident; Roland Boucher, Resident; Nancy Boucher, Resident; Brian Jones, Resident; Holly Jarvis, Administrative Assistant
The meeting was called to order at 6:00 p.m.
On motion of Mr. Gallant, seconded by Ms. Liebert, the minutes of December 7, 2010, were unanimously approved.
Citizens' Comments
Wesson and Mitchell Maxham, Jason Vinton, and Roland and Nancy Boucher expressed their growing concerns about the safety hazards caused by the Deyette house. The rat population has been increasing, and tin continues to fly off the roof. Mr. Wesson Maxham advised that he had killed 12 rats and that a piece of metal roofing material had landed on his front steps. The neighbors are all very concerned about the state of the structure and worried that someone may be injured. Ms. Liebert encouraged the residents to contact the person responsible for the property. The selectboard will send another letter and will look into the next steps to be taken to address the problem.
New Business
The board reviewed and signed the response letter to New England Central Railroad.
The board discussed the electrician's estimates for installing the town-owned small portable generators at the Town Hall and Town Office and tentatively added that expense to the budget. Mr. Palmer will calculate how much money will be needed to create protective structures for the generators.
The energy audit report/recommendations provided by Zero by Degrees LLC will be reviewed in the next few weeks.
Ms. Liebert shared information from a recent VLCT workshop titled "Preparing for a Successful Town Meeting." Board members discussed several possible articles for the Town Meeting Warning.
Following brief discussion about methods of distributing the Town's annual report, on motion of Mr. Palmer, seconded by Mr. Gallant, the board unanimously approved mailing the annual report this year. Ms. Jarvis will provide a current mailing list to the printer.
The board regretfully accepted Karen Russo’s resignation as Treasurer as of January 14th, 2011. She has done an excellent job and will be greatly missed. The notice of the open position will be posted in the next few days. Ms. Jarvis will notify the auditors.
The board reviewed the latest draft of the 2011-2012 budget and made some changes.
The board reviewed the annual certification letter from Vermont's Division of Property Valuation and Review, providing information about the equalized education property value ($104,870,000), the coefficient of dispersion (10.76%), and the common level of appraisal (94.95%).
Ms. Jarvis reported that she was unable to deliver the $100 special appropriation check to Interfaith Caregivers (approved by voters at 2010 Town Meeting), because the organization is inactive at this time. The group hopes to reorganize and start providing services again by summer. The board decided to hold the money and ask the organization to write a letter to the Town requesting it, if they become active again before the end of this budget year, June 30, 2011.
Old Business
The board reviewed the revised Personnel policy. On motion of Mr. Gallant, seconded by Ms. Liebert, the board approved the revised language in the policy, which allows holiday leave to count toward the 40 hours “worked” in a work week for the purpose of calculating overtime.
Other Business
The board discussed the positives and negatives of having a contract for stray animal care with Randolph Animal Hospital versus Central Vermont Humane Society. On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously voted to contract with Randolph Animal Hospital for stray animal care.
The injection permit application for the gravel pit was approved by the board and signed by Mr. Palmer. Ms. Jarvis will send an information copy to Brad Washburn of American Consulting Engineers.
On motion of Mr. Gallant, seconded by Ms. Liebert, the payment orders were approved.
On motion of Ms. Liebert, seconded by Mr. Palmer, the meeting was adjourned. Adjournment was at 8:42 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
December 7, 2010
Present
Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Sharon Liebert-Selectboard Member; Linda and Howard Boutwell-Residents; Karen Russo-Treasurer; Brian Jones-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 5:59 p.m.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board approved the minutes of November 16, 2010.
Citizen’s Comments
Ms. Boutwell provided the board with a resume for the interim Delinquent Tax Collector position, and explained why she believed she would be a good person for the job.
Reports
Financial reports were reviewed.
New Business
The board reviewed and briefly discussed the response letter received from New England Central Railroad.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board approved the expenditure recommended by PJS Computer Services to fix the Treasurer's computer and to investigate the server problems.
Several information items were reviewed, including: dental insurance plan brochures, emergency shelter generator grant opportunity, VLCT PACIF insurance renewal rates, VLCT unemployment insurance rates, VLCT dues, and the White River Valley Ambulance budget.
Old Business
Mr. Gallant advised that he had had a short conversation about a contract with Randolph Animal Hospital for care of stray animals, but he will follow up with some additional questions.
Other Business
On the motion of Mr. Gallant, seconded by Ms. Liebert, the board approved payment orders.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board went into Executive Session to discuss personnel issues. On motion of Ms. Liebert, seconded by Mr. Gallant, the board came out of Executive Session.
After lengthy discussion, the board agreed to revise the personnel policy to allow holidays to count toward the forty hours “worked”, when calculating overtime. An updated version will be prepared for review at the next Selectboard meeting.
Following review and consideration of candidates, on motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously appointed Linda Boutwell as Delinquent Tax Collector until Town Meeting.
On motion of Mr. Gallant, seconded by Mr. Palmer, the meeting was adjourned.
Adjournment was at 8:40 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
November 16, 2010
Present:
Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Sharon Liebert-Selectboard Member; Jocelyn Stohl-Resident; Julia Haupt-Resident; Janice Thresher-Resident; Fred Flint-Resident; Tom Brown-Highway Foreman; Brian Jones-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 5:57 pm.
On motion of Mr. Gallant, seconded by Mr. Palmer, the minutes of November 2, 2010 were approved. Ms. Liebert abstained from the vote, as she was absent from the Nov. 2nd meeting.
Citizens' Comments
The board looked at the town highway map to help answer a question about putting up a gate between Rolling Rock Road and Mud Pond Road on the snowmobile trail. They determined that where the snowmobile club and the landowner wish to put up the gates is not within a town road.
Fred Flint inquired about the Delinquent Tax Collector (DTC) position which will be vacant as of Town Meeting Day; and he asked about emergency preparedness. The board provided him a VLCT document explaining the job description of the DTC and referred him to VLCT's Handbook for Delinquent Tax Collectors. They also suggested that he think about what he would include in a collection policy, so that he can explain it to voters at Town Meeting Day. The board expressed concern that the current policy has been too vague regarding what qualifies as an acceptable payment plan. On the subject of emergency preparedness, the board noted that the town has an emergency plan and a designated emergency shelter with generator. They suggested that Mr. Flint talk with Tut Doane, Emergency Management Coordinator, for additional details.
Reports
The road crew has been chipping brush, widening a few trouble spots, and preparing for winter.
New Business
A draft of a follow-up letter to New England Central Railroad was reviewed and signed.
An access permit request for Oliver Piluski was reviewed. The board had no problem with the permit being issued.
Ms. Liebert provided updates from Brad Washburn of American Consulting Engineers regarding the gravel pit. He has reported that State official Patrick Ross approved the revised and downsized plan for stabilizing the critical section of stream bank, and the permit will be issued in February. Mr. Washburn has recommended that we seek an infiltration permit for the sediment pond; the application form is brief and straightforward, and the fee is $100. Mr. Palmer noted that he has spoken with John Daly at the State about having someone come down and offer an opinion and recommendation. He will contact him again to see if a meeting can be scheduled.
The board reviewed a preliminary draft of a fiscal year 2011-2012 budget, and discussed possible employee wage increases. No final decisions were made, but there was brief discussion about the idea of 3% raises to be effective July 1, 2011. New health insurance rates were reviewed; Ms. Jarvis will schedule a time for the health insurance representative to meet with board members to share additional information about health plan options and costs for the coming year.
The board considered renewal of the annual contract with Central Vermont Humane Shelter to accept stray animals. Mr. Gallant will talk with the Randolph Animal Hospital to see what they could offer for a contract.
The board reviewed the Reappraisal Evaluation – 2010 Equalization Study from the State of Vermont; no action was needed.
The board reviewed Disposition Orders from the Secretary of State's Office for old paid bills and time cards, and approved the shredding of paid bills and time cards from years 2003 and older.
The board reviewed the PACIF Scholarship Program and Equipment Grant Program.
The board reviewed the ANR Project Review Sheet for the Housing Foundation; no action was needed.
Old Business
The board reviewed a request to purchase computer cables, a replacement battery back-up unit, and flash drives. On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously approved the expenditure of approximately $95 for these items.
Other Business
Ms. Stohl briefly explained the neighborhood watch program and how the town might start one, if people were interested. She commented that the Vermont State Police would be supportive of such a program and could provide some training. The first step would be to find a group of interested volunteers to form a committee.
On motion of Mr. Gallant, seconded by Ms. Liebert, the payment orders were unanimously approved.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board entered into executive session to discuss personnel issues. On motion of Ms. Liebert, seconded by Mr. Palmer, the board came out of executive session. Following executive session, the board approved the Zoning Administrator's request for an hourly rate increase, to be effective January 1, 2011.
On motion of Ms. Liebert, seconded by Mr. Palmer, the meeting was adjourned.
Adjournment was at about 8:00 pm
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
November 2, 2010
Present
Walter Palmer-Selectboard Member; Keith Gallant-Selectboard Chair; Julia Haupt-Resident; Brian Jones-Resident; Janice Thresher-Resident; Loren Bent-Assistant Fire Warden; Holly Jarvis-Administrative Assistant
The meeting was called to order at 5:59 p.m.
On motion of Mr. Gallant, seconded by Mr. Palmer, the minutes of October 19, 2010 were unanimously approved.
Citizens' Comments
Janice Thresher, who is on the Board of Civil Authority because she is a Justice of the Peace, expressed concerns about the Town Clerk's handling of preparations for the general election. She noted that the BCA should have been informed of additions to the checklist; and she commented that she should have been invited and scheduled to assist with the election, since overseeing elections is one of the Justices' duties/responsibilities. She was also displeased with the Town Clerk's communications with her about the issue.
Julia Haupt inquired about the status of a few old business items. She also asked to have the Highway crew evaluate a road drainage problem below her house.
Reports
Ms. Haupt advised that the Stagecoach is considering how they can be of assistance to towns in an emergency.
Mr. Gallant reported on a recent meeting hosted by Gifford Medical Center for brain- storming and discussion about how to modify the ambulance system to make it more efficient and economical. The group included representatives from the hospital, from the District 8 ambulance services, and from the WRVA member/owner towns. Additional re-organization meetings are planned. Mr. Gallant noted that WRVA currently loses money on every call; and re-structuring, operating more like a business capable of meeting its own expenses, would mean that member/owner towns would not have to foot so much of the bill.
The board reviewed the Treasurer’s reports.
Ms. Russo has recommended that, instead of purchasing additional software, we better utilize the software we already have. Tax payments can be entered directly into the computer using this software, instead of first being recorded in the paper tax book. To enable that change, she would like to purchase some cabling and a wireless keyboard, so the monitor, keyboard and mouse could be used at the front desk/counter. The board would like additional information on specifications and pricing before approving the purchase.
The board reviewed the latest list of delinquent taxpayers. It was noted that some individuals who had been on the tax sale list had paid in full, and others had made arrangements for payment plans, working with the lawyer and with the approval of the Delinquent Tax Collector. Brief discussion followed, regarding the need for a clear and workable policy that cleans up delinquent tax obligations within a shorter (two-year) timeframe.
New Business
The board reviewed and signed the letter to Vo-Con board.
The board read the Town Clerk’s update on dog registrations; there are three people with unregistered dogs remaining on the list.
There was brief review and discussion of the bill for replacement fence installed for the owner adjacent to the Menard Road bridge construction project.
The board reviewed and approved overweight permits for Lincoln Loggers, Inc., and United Natural Foods.
Old Business
Mr. Palmer inquired about the status of the new state road and bridges standards that the town has been asked to review and approve. Mr. Gallant recommended against approval at this time, because clarification of the document's wording is needed; where it says "all roads", does that mean that class 4 roads are included?
Ms. Haupt asked if Mr. Gallant had heard anything more about the Senecal property and he had not.
Mr. Gallant suggested that in the future, "trail" designation signs should look different from town highway signs.
Other Business
Loren Bent advised that Barre dispatch needs more contact information for town officials. They were not aware that he is assistant fire warden. Ms. Jarvis will update the dispatch office with the contact information they need.
There was brief discussion about changes needed at the intersection of Walker Road.
Mr. Palmer reported on the electrician's estimates received for generator hook-ups at the Town Office and the Town Hall. Mr. Gallant recommended that the amounts be added to the next budget plan.
On motion of Mr. Palmer, seconded by Mr. Gallant, the board approved payment orders.
On motion of Mr. Palmer, seconded by Mr. Gallant, the board adjourned the meeting. Adjournment was at 7:31 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
October 19, 2010
Present:
Walter Palmer-Selectboard Member, Keith Gallant-Chair of the Selectboard, Sharon Liebert-Selectboard Member, Holly Jarvis-Administrative Assistant, Brian Jones-Resident, Bob Moyer-Chair of the Planning Commission, Janice Thresher-Resident
The meeting was called to order at 6:01 p.m.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board approved the minutes of October 5, 2010.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board approved the minutes of October 15, 2010.
Guests
Robert Moyer advised that the Planning Commission is trying again for a Municipal Planning Grant to assist with the rewriting of the Town Plan. He outlined several areas of the Plan which need refocusing and strengthening. Following brief discussion, the board reviewed, approved and signed the grant application.
Reports
The board reviewed the expense report for 9 months. Ms. Liebert noted that she plans to begin working on a preliminary budget for Fiscal Year 2011, with input from the treasurer, other board members, and department heads.
Ms. Russo provided the board with a report of taxes collected to date, now that the due date for the first installment has passed. It is as follows:
$ 770,059.40 1st installment collected
$ 120,208.25 Paid in full for the year
$ 890,267.65 Total collected
$ 855,319.14 (48.9%) To be collected, 2nd installment date
There were two properties that went to tax sale last Friday, the 15th, and there were no bidders on either property.
New Business
The board reviewed the two fuel bids from Randolph Coal & Oil and Irving. On motion of Ms. Liebert, seconded Mr. Gallant, the board unanimously approved the fixed price option from Randolph Coal & Oil for heating fuel and the cost plus price option for diesel fuel.
Old Business
There was brief discussion of the decals to identify the Town trucks. Eight decals for the four trucks have been ordered from Econo Signs, for a total cost of $153.08.
The board reviewed a letter from the VoCon board, advising of their plan to list their property for sale. There was brief discussion, and board members re-affirmed the value of that property for possible future use by the Town, but noted that other financial obligations make it impossible to seriously consider a purchase at this time.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved Payment Orders.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously adjourned the meeting. Adjournment was at 7:29 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
October 5, 2010
Present:
Walter Palmer-Selectboard Member, Sharon Liebert-Selectboard Member , Keith Gallant-Selectboard Chair, Brian Jones-Resident, Julia Haupt-Resident, Margaret Hammond-Resident, Janice Thresher-Resident, Holly Jarvis-Administrative Assistant
The meeting was called to order at 5:56 p.m.
On motion of Ms. Liebert, seconded by Mr. Gallant, the minutes of September 21, 2010, were unanimously approved.
Citizens' Comments
Margaret Hammond reported on the bridge project and noted that a drainage ditch was being completed. She asked for the Town's assistance in restoring her fence, as had been agreed upon during the project planning stage. (Fence removal was needed to enable the contractor's crew to work in that area.) Mr. Brown, Highway Foreman, and Mr. Palmer will meet with Ms. Hammond early tomorrow to work out details of the fence installation.
An inquiry had been received from a resident of Mud Pond Road about what to do about a large number of tires which had been dumped on his property. The board advised that the town can’t be responsible for removal of dumped trash; the individual property owner bears the responsibility and cost of clean-up. Mr. Gallant suggested that the resident notify the State Police about the incident.
There was also an inquiry about whose responsibility it is to remove trees which were growing in the town road right-of-way but have fallen over onto a resident's property. Mr. Palmer advised that if the tree falls across the road then it is the road crew's responsibility to remove it, but if it falls away from the road onto the landowner's property then it is the landowner's to remove.
Ms. Thresher commented that section 3.5 of the Unified Bylaw addresses the issue of removal of abandoned structures. She also noted that both old and new Zoning ordinances are currently on the town's website, which is confusing.
Reports
Ms. Haupt, as the representative to Stagecoach, reported that at a recent meeting there was discussion of the "pros" and cons" of using bio-diesel, along with overviews of the Stagecoach's working relationships with social services, and transportation of the elderly and disabled.
New Business
It was reported that one resident had expressed interest in the Delinquent Tax Collector position, but the candidate's resume had not arrived at the office. Following brief discussion, on motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously appointed Cora Carpenter as continuing interim Delinquent Tax Collector until Town Meeting Day, March 1, 2011. There was additional discussion, and it was suggested that an information page be added to the next Town Report, explaining the role and responsibilities of the Delinquent Tax Collector position.
The board discussed a bill from Loren Bent for removal of a dead tree limb overhanging the Meeting House cemetery, and advised that this bill should be directed to the Cemetery Commissioners.
The board reviewed proposed changes by ANR and VTrans for the Town Road and Bridge Standards. Mr. Gallant will put together some comments/suggestions before the response deadline.
The board reviewed the sign upgrade requirements. Mr. Brown will be asked to attend the training session at Fairlee and then prepare a plan to bring the town into compliance with the new laws in advance of the deadlines.
The board discussed and signed a letter to New England Central Railroad, expressing concerns about materials transported, increased rail cargo/traffic, and rail crossing safety, especially at Mobile Acres entrance.
The board reviewed the Better Backroads Grant information, and will consider potential projects before the next meeting.
The board plans to wait to review the response from fuel bid letters, because two more should be arriving shortly.
The new Town Highway Map received from Vermont Agency of Transportation was discussed and changes were noted.
Old Business
There was brief discussion about the status of properties on the tax sale list.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved the Personnel Policy.
The board reviewed Retired CSM Lou Lertola’s response letter about veterans' property tax exemptions.
On motion of Mr. Gallant, seconded by Ms. Liebert, the payment orders were approved.
On motion of Mr. Palmer, seconded by Mr. Gallant, the meeting was adjourned. Adjournment was at 7:50 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
September 21, 2010
Present:
Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Sharon Liebert-Selectboard Member; Brian Jones-Resident; Julia Haupt-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 6: 01 p.m.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved the minutes of September 7, 2010.
Citizens' Comments
The board reviewed Mr. and Mrs. Bentley’s letter about drainage of the road affecting the front lawn of their property on Thresher Road. Mr. Gallant and Ms. Liebert will look at the property; Mr. Palmer has already done so. A response letter will be drafted.
Reports
The tractor recently needed hydraulic system repairs, which has delayed roadside mowing. The road crew has been adding gravel to several short sections of road which required attention. Mr. Palmer reported that he inspected the large culvert on Thresher Road and found it to be in good condition. While the culvert itself doesn't require replacement, some header work is needed.
There was brief discussion of the progress of Menard Road bridge construction. Ms. Liebert reported that she had learned that the contractor will dismantle and deliver the rented bridge back to the State.
Mr. Gallant reported that he recently spoke with Mr. Brassard, Constable, about the remaining unregistered dogs and the approaching final deadline.
The broken tree limb at the meeting house cemetery has been removed. Mr. Palmer advised that he didn’t know who was responsible, as he had not called or authorized anyone to do the work.
New Business
The board reviewed and signed the letter to Retired Cmd. Sgt. Major Lou Lertola about the property tax exemption for disabled veterans.
The board reviewed the list of properties up for tax sale. Following lengthy discussion, it was agreed by board members that no bids would be placed on behalf of the town this year.
Letters requesting bids on diesel fuel and heating oil have been prepared and will be sent out to several area dealers.
The board reviewed a letter from Cora Carpenter advising that she was moving out of Braintree and therefore resigning from the elected position of Delinquent Tax Collector. Notice of the vacancy has been posted. On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously appointed Ms. Carpenter as interim Delinquent Tax Collector until the Selectboard’s next meeting, Oct. 5th. This will provide some continuity and will allow an opportunity for any residents interested in filling the position to come forward.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously approved renewal of the annual service contract for the office photocopier.
Old Business
The board reviewed Mr. Doane’s email regarding NIMS compliance. Mr. Gallant suggested inviting a Radio North representative to an upcoming meeting for a question and answer session, in order to gain additional detailed information about repeater equipment capabilities and performance.
Other Business
There was discussion about finalizing the gravel pit loan and planning for the streambank stabilization project next year.
Board members agreed to do a final review of the revised Personnel Policy before the next meeting.
The board discussed putting a decal on the pick-up truck, with lettering to indicate that it belongs to the Town of Braintree. Estimates will be obtained for a basic decal, instead of purchasing the more expensive customized design that had been developed earlier.
The board decided to get electrician's estimates of the cost for generator hook-ups at the town hall and the office. The town has two generators which were purchased a number of years ago with the idea that they would be used in emergencies.
On motion of Mr. Palmer, seconded by Ms. Liebert, the payment orders were approved.
On motion of Mr. Gallant, seconded by Mr. Palmer the meeting was adjourned. Adjournment was at 7:35 pm.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
September 7, 2010
Present:
Sharon Liebert-Selectboard Member; Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Brian Jones-Resident; Holly Jarvis-Administrative Assistant; Bill Holbrook-Resident
The meeting was called to order at 6:02 p.m.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved the minutes of August 17, 2010.
Citizen Comments
Mr. Holbrook asked questions and expressed concerns about the delinquent tax sale policy and process. The board encouraged him to speak with Ms. Carpenter, the town's elected Delinquent Tax Collector.
Reports
The board reviewed gravel pit expenses to date. There was brief discussion of the remaining bills expected this year, and the bank stabilization work/expense which will fall into next year.
The board reviewed a message from Mr. Doane about the repeater. He offered a revised estimate of cost for the equipment and space required to house it, and noted that Braintree would be expected to provide a 20% match. There was a question regarding "NIMS compliance", one of the grant application requirements; Ms. Jarvis will follow up to obtain the answer.
New Business
The board reviewed Retired Command Sergeant Major Lou Lertola's annual letter, requesting that voters be given an opportunity to consider a local increase to the property tax exemption for disabled veterans from $10,000 to $40,000. After brief discussion, it was suggested that a response letter be prepared to ask Mr. Lertola if he is also working to gain legislative support for increasing the State's exemption level to $40,000. A letter will be drafted for review at the next meeting.
Old Business
The board reviewed the updated Personnel Policy draft, and a few additional corrections were made.
Other Business
There was brief discussion of a memo received from Pam Stafford, the attorney handling the tax sale. The board plans to review the list of properties at the next meeting and consider which, if any, to bid on.
According to information received from Vermont's Agency of Transportation, the Menard Road bridge project is scheduled to start next week. The affected landowners, and individuals who board horses there, have been notified.
There was discussion of an abandoned house in West Braintree and what options might be available to the family for its removal without incurring a lot of expense.
The upcoming energy audit of the Town Office is scheduled for Saturday, October 2nd. Notices will be posted to recruit a few interested volunteers to assist. There will be an hour-long training session, and then they will help perform the audit.
There was brief discussion of the condition of the old plow in front of the office, and whether it is worth cleaning up and re-painting a sign on it again, or whether it should be removed as scrap metal.
On motion of Mr. Gallant, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously adjourned the meeting. Adjournment was at 7:46 p.m.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
August 17, 2010
Present:
Sharon Liebert, Selectboard Member; Walt Palmer, Selectboard Member; Keith Gallant, Selectboard Chair; Tom Brown, Highway Foreman; Janice Thresher, Resident; Julia Haupt, Resident; Tut Doane, Emergency Management Director; Brian Jones, Resident; Cora Carpenter, Delinquent Tax Collector
Mr. Palmer called the meeting to order at 5:59 p.m.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved the minutes of August 3, 2010.
Citizens' Comments
Ms. Haupt inquired about the plowing of West Street, and Mr. Palmer advised that Brookfield plows it. Ms. Haupt and Ms. Thresher both commented on the rough condition of the roadway there.
Ms. Thresher commented on the accumulating junk cars at a residence on 12A in West Braintree.
There was a question from Ms. Thresher about the accuracy of the tax rate figure reported in the minutes.
Reports
Ms. Carpenter reported that a resident who owes delinquent tax is having a boundary dispute with a neighboring landowner, and has been advised by his lawyer not to pay the taxes owed on the property until the dispute has been resolved.
The tax sale is scheduled to be held at the town office on October 15th at 9:00 a.m.
Ms. Carpenter advised that she plans to move out of town, and therefore she will have to resign from the position of DTC. She offered to stay until her move is completed, and to provide assistance to her replacement. The board noted that the VLCT Handbook for Delinquent Tax Collectors states that "If there is a vacancy in the office or the collector is unable to discharge his or her duties... the selectboard may appoint someone (regardless of his or her residency) as delinquent tax collector..." There was brief discussion, and Ms. Carpenter expressed her willingness to be appointed to serve as DTC until town meeting.
Mr. Doane provided updates on several items. (1) Regarding the emergency access plan/proposal for Mobile Acres, he is awaiting information from Rita Seto of Two Rivers-Ottaquechee Regional Commission about possible grant funding opportunities; next, he plans to contact Representative Peter Welch for ideas and then write letters to newspapers. (2) Regarding Randolph Fire Dept.'s planned purchase of a new fire truck, Mr. Doane outlined the budgetary restrictions, the search process, and the features of the new equipment that the department hopes to acquire. (3) A representative from Radio North of Burlington recently provided information to the fire department indicating that the required move to narrow band radio frequency will not significantly reduce reception range, and will not cause communication problems with others who have not yet made the switch. Mr. Doane recommended that the town highway crew's radios be switched over to narrow band in the near future, rather than waiting until the deadline. (4) Regarding the idea of having a repeater located at or near the Meetinghouse, Mr. Doane plans to talk with the Braintree Historical Society about the idea, and he noted that he will also have a conversation with neighboring landowner Mary Markle. He advised that grant funds are available to support such a project. (5) Mr. Doane described his ongoing project of reviewing town deed record books and entering data into an Excel spreadsheet, creating an electronic database/file which can be sorted in various ways to assist in locating information about properties, owners and transfers. (6) Mr. Doane shared information from recent discussions his son has had with Comcast about getting cable high-speed internet brought up through to Mr. Doane’s house on Connecticut Corners Road and what the expected cost would be.
Mr. Brown reported that Thayer Brook Road has been widened near the top. Some additional ditch work has been completed. The crusher has been moved into the pit; and the mower should be coming back from the repair shop tomorrow.
New Business
The board reviewed the draft letter to be sent to a resident about vehicles parked in the highway right-of-way on Bent Hill Road. The vehicles have been interfering with the road crew's ability to complete their work. Discussion followed.
There was brief discussion about the vacant house on North Road. Neighbors report that there are rats there, as well as several holes in the roof and materials breaking and blowing off, posing a danger to people and vehicles. The owner or a family member will be contacted.
The board reviewed, and Mr. Palmer signed, the annual license contract for the Marshall and Swift Cost Tables with the State of Vermont.
Larry Benoir won the sander bid for the old sander, with a bid of $150. He was the only bidder. Ms. Jarvis will notify him.
The board reviewed the list of dogs still unregistered. Mr. Gallant will check in with Steve Brassard, Town Constable, to find out where he is in the process of informing the owners that they must get their dogs registered or he will have to serve them the warrants to seize and destroy the dogs.
Old Business
The board reviewed expenses to date, and some questions were answered.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board went into executive session for discussion of the personnel policy.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board came out of executive session.
The board agreed that the full-time employees will be provided with the updated draft of the personnel policy, offering a final opportunity to make comments before approval of it at the next meeting.
Approval of Payment Orders
On motion of Mr. Palmer, seconded by Mr. Gallant, the board approved payment orders.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board adjourned the meeting. Adjournment was at 9:16 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
July 22, 2010
Present:
Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Sharon Liebert-Selectboard Member; Holly Jarvis-Administrative Assistant
The meeting was called to order at 12:03 pm.
The board reviewed and edited the draft of the personnel policy. The board hopes to make final changes and adopt the policy at the next meeting on August 3, 2010.
The meeting was adjourned at 1:15 pm.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
July 20, 2010
Present:
Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Sharon Liebert-Selectboard Member; Brian Jones-Resident; Julia Haupt-Resident; Janice Thresher-Resident; Cora Carpenter-Delinquent Tax Collector; Linda McDermott-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order by Mr. Palmer at 6:02 pm
On motion of Ms. Liebert, seconded by Mr. Palmer, the minutes of July 6, 2010, were unanimously approved.
Citizens' Comments
Ms. Haupt and Ms. Thresher advised that they had cleaned the Town Office windows as they had volunteered to do; they also noted that they had cleaned and replaced the filters in the window air conditioners.
Ms. Haupt asked if roadside mowing could be done on Riford Brook Road, because the tall grass is making it difficult to see around some corners. She also requested that when fuel oil bids are solicited, CV Oil of Pittsfield be included on the list of dealers to be contacted.
Ms. Liebert reported that Mr. Cocuzzo of Lemery Road had inquired recently about the need for a "dead end" or "no outlet" road sign on that road, and possibly a speed limit sign. The board decided to have the road crew post the "dead end" sign, and will look into the speed limit on that road. The board also will revisit the class 4 road policy to consider how road signs are to be addressed within that policy.
Ms. McDermott inquired about the town taking over maintenance of Albin Hill Road, a class 4 road with four dwellings on it, two in Bethel and two in Braintree, near the end of the road. Mr. Gallant provided information about the road reclassification process and recommended that she also contact the Selectboard in Bethel, since much of the road lies within that town.
Reports
Ms. Carpenter, Delinquent Tax Collector, provided a list of 27 parcels that are to be turned over to the attorney for tax sale.
The board reviewed the mid-year zoning report received from Preston Bristow, Zoning Administrator; he advised that the number of permits is statistically flat compared to the previous two years.
New Business
The water quality notice to the Vermont Housing Foundation from the Water Supply Division of the Vermont Department of Environmental Conservation was reviewed, and it was noted that the Town Health Officer has also received an information copy.
An overweight permit was approved for Mike Lowell Logging & Wood.
The board reviewed three bids received for carpet cleaning at the Town Office and kitchen floor waxing at the Town Hall. On motion of Mr. Gallant, seconded by Mr. Palmer, the board unanimously agreed to hire Toni Goad to do the work.
The Education Tax Rate for Braintree has been set by the State:
For this year, the homestead tax rate will be 1.4744; in 2009 it was 1.6871.
For this year, the non-residential rate will be 1.4830; in 2009 it was 1.7914.
The board reviewed Braintree’s Access Permit Application Form and some examples of other towns' forms. Discussion followed about the content and formatting required to improve the form. Ms. Jarvis will draft a new Access Permit Application form for the Board's review at the next meeting.
VT Agency of Natural Resources' Project Review sheet on a subdivision on LaBounty Road was reviewed and briefly discussed.
Dog Warrants for unregistered dogs were reviewed and signed. Mr. Gallant will call Mr. Brassard to let him know that they are ready.
The board decided to meet on Thursday, the 22nd at noon, for a work session on the personnel policy.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously adjourned the meeting. Adjournment was at 8:05 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
June 15, 2010
Present
Keith Gallant-Selectboard Chair; Sharon Liebert-Selectboard Member; Tom Brown-Highway Foreman; Brian Jones-Resident; Julia Haupt-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 5:59 p.m.
On motion of Ms. Liebert, seconded by Mr. Gallant, the minutes of June 1, 2010 were unanimously approved.
On motion of Mr. Gallant, seconded by Ms. Liebert, the minutes of June 7, 2010 were unanimously approved.
Reports
Mr. Brown reported that a single pass of roadside mowing has been completed; another mowing and some roadside tree trimming are planned for late summer/early fall. The mower's hydraulic system has been recently repaired. The road crew is collaborating with Randolph crew members to finish the work of closing the old gravel pit. Mr. Brown advised that work on the winter sand supply is expected to start in mid-July.
The board reviewed Mr. Doane’s email update about Mobile Acres access. The next move is for Braintree's Transportation Advisory Committee representative, Genie Robbins, to present the access proposal to that Committee at one of its upcoming meetings. Ms. Liebert will provide her with the background information and materials from Mr. Doane's study of the problem.
New Business
Mears’ salvage yard permit renewal application was reviewed, and it was noted that parts of the form were incompletely filled out. It was agreed that Mr. Mears will be asked to fill in the missing information, and then board members will stop at the office individually to review and sign it, since it is due to the State by the end of the month.
The board reviewed VLCT’s response to an inquiry about allowing the Braintree Historical Society a page on the Town's website. VLCT advised that use of the town website by an outside entity could be viewed as creating a “public forum”, which could have the unintended effect of reducing the Town's authority to control what is posted on it, due to first amendment rights. The board agreed to make it a policy to restrict the use of the town’s website to municipal business only. It was also agreed that that policy will be clearly stated somewhere on the website. Ms. Jarvis will provide followup information to the Historical Society's representative who initiated the request.
The board discussed the need for a replacement computer for the Town Clerk. Ms. Jarvis and the Clerk will gather additional information about specific hardware requirements and prices. It was also noted that the Listers' printer is exhibiting problems, as the drums and other components have limited remaining life. Options for replacement will be explored.
Frederick Satink from VLCT recently reviewed the town's risk management practices and provided a recommended action plan for the town to implement. There was brief discussion of the action items. Mr. Brown and Ms. Jarvis will work together to prepare the required written response within 30 days.
AoT's Certificate of Highway Mileage report was reviewed and discussed. It was noted that the AoT reviewer had adjusted the Class 4 mileage figure by 0.3 miles.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board adjourned the meeting. Adjournment was at 8:50 pm.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Selectboard Meeting
June 7, 2010
The meeting was called to order at 12:05 p.m.
New Business
The board discussed employee family health benefits and reviewed Medicare supplement plans offered by Blue Cross and Blue Shield of Vermont. (Supplemental plans come into play when an employee's spouse, previously covered under the town’s health plan, reaches age 65, making his/her main health coverage Medicare.) On the motion of Ms. Liebert, seconded by Mr. Gallant, the board approved the selection of Medicare Supplement Plan C from Blue Cross and Blue Shield of Vermont.
It was suggested that information/educational materials about Medicare Part D be collected, in order to serve as a resource file for employees with questions. Northern Benefits' representative may also be of assistance.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board adjourned the meeting at 12:45 p.m.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
June 1, 2010
Present:
Keith Gallant-Selectboard Chair; Tuthill Doane-Emergency Management Director; Sharon Liebert-Selectboard Member; Julia Haupt-Resident; Walter Palmer-Selectboard Member; Brian Jones-Resident; Loren Bent-Resident; Holly Jarvis-Administrative Assistant
Mr. Palmer called the meeting to order at 6:01 pm.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved the minutes of May 18, 2010.
Citizens' Comments
Ms. Haupt expressed her concerns about the safety of a structure in West Braintree and the trash which is accumulating around it. The Town Health Officer will be asked to investigate.
Loren Bent advised that he had not been able to reach Fire Warden Rico Lioce about serving as his Assistant. Ms. Liebert will check with Jay Lackey of Vermont Department of Forests and Parks, to ask if he would like to initiate the conversation/discussion with Mr. Bent.
Reports
Mr. Doane reported on his study of emergency access options at Mobile Acres Park and Abel Mountain Campground. State officials, railroad representatives, and Two Rivers planners were consulted for their input and ideas. One idea which appears promising is to put a rail overpass bridge at the entrance of Mobile Acres, just to the north of the current entrance. The angle of intersection with Route 12A would be improved, car traffic would be separated from the trains, and it would eliminate the possibility of a broken-down or derailed train blocking the only entrance to the park. The board agreed that this idea deserves further review. They and Mr. Doane will watch for possible grant opportunities which might fund a detailed study and/or design. The Town Transportation Advisory Committee representative will also be briefed.
Mr. Doane commented that the Randolph Fire Department is hopeful that Braintree will revisit the idea of a radio repeater on Braintree Hill, as it might improve their fire communications capability. It was noted that a repeater will be necessary once the town is required to switch to narrow band radio frequency, because the town road crew will lose 30% to 40% of their current radio coverage. It is estimated that it would cost about $15,000 to install a repeater.
Ms. Haupt reported on the recent Stagecoach board of directors meeting.
The board reviewed the town financial reports.
New Business
The Braintree Historical Society has a PDF with burial records of Braintree up to 1982, which they would like to make available on the town website. After brief discussion, the board agreed to allow the Historical Society have a page on the website where this file would reside. Mr. Gallant suggested contacting VLCT to ask whether there are any potential legal issues involved in such a situation, where the organization is separate from the municipality.
The board reviewed a message from Wendy Tudor, Grants Administrator, Vermont Dept. of Economic, Housing and Community Development, advising that the town's municipal planning grant application was denied.
The board reviewed the notice of openings on the Board of Trustees for the Municipal Retirement System.
The board reviewed Two Rivers-Ottauquechee Regional Commission's memo about “Challenges for Change”, a legislative initiative.
The pre-construction conference for the Menard Bridge project is scheduled for June 2nd at 10:00 a.m. at the National Life building in Montpelier. Mr. Gallant and Ms. Liebert plan to attend.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously adjourned the meeting. Adjournment was at 8:17 p.m.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
May 4, 2010
Present:
Keith Gallant-Selectboard Chair; Sharon Liebert-Selectboard Member; Walt Palmer-Selectboard Member; Julia Haupt-Resident; Brian Jones-Resident; Tom Brown-Highway Foreman; Holly Jarvis-Administrative Assistant
Mr. Palmer called the meeting to order at 6:00.
On motion of Ms. Liebert, seconded by Mr. Gallant the board unanimously approve the minutes of April 20, 2010.
Citizen’s Comments
Reports
New Business
Old Business
· Loren Bent is interested in the open Assistant Fire Warden position, Ms. Liebert is going to give his name and number to Jay Lackey who will make sure Mr. Bent and Mr. Lioce (the current Fire Warden) are all set to work together.
On motion of Ms. Liebert, seconded by Mr. Gallant the payment orders were unanimously approved.
On motion of Mr. Palmer, seconded by Mr. Gallant the meeting was adjourned.
Adjournment was at 7:32 pm
Respectfully submitted,
Holly
Approved Minutes
Braintree Selectboard Meeting
April 20, 2010
Present:
Keith Gallant-Selectboard Chair; Sharon Liebert-Selectboard Member; Walter Palmer-Selectboard Member; Bob Moyer-Planning Commission Chair; Julia Haupt-Resident; Brian Jones-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order by Mr. Palmer at 6:05 p.m.
On motion of Mr. Palmer, seconded by Mr. Gallant, the minutes of April 6, 2010 were approved.
Citizen’s Comments
Ms. Haupt asked about the VT Public Service Awards. She said she had been told that names could still be submitted after the deadline.
Reports
Ms. Haupt reported that she had talked to Holly from Stagecoach about their invitation to have a Braintree representative attend their board of directors' meetings and learn about the services they provide. The selectboard approved Ms. Haupt as the town’s representative; a letter will be prepared to give to Ms. Haupt and Stagecoach.
New Business
On motion of Mr. Gallant, seconded by Mr. Palmer, the board approved and signed the resolution to accompany the municipal planning grant application. Ms. Jarvis will send the signed form on to Chris Sargent of Two Rivers Regional Commission.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved the finance agreement with the State of Vermont for the Menard Bridge project.
The board reviewed an estimate for crane service to assist with the temporary bridge set-up at the gravel pit site. Mr. Palmer advised that the highway crew may be able to accomplish much of the work themselves.
The 2009 Bridge Inspection Summary provided by the state was reviewed and signed by the board.
Overweight permits were reviewed and signed for Tomapo Farm, Manning Pulpwood Sales, and Arthur Whitcomb.
The board reviewed the estimate to purchase computer backup software, and approved the budgeted purchase.
Other Business
Mr. Palmer commented that during the preparation of the easement access area at the gravel pit site entrance, there may be an opportunity to purchase some gravel from Mr. Paddock. Mr. Palmer noted, however, that the town has not budgeted funds this year for purchasing gravel. Brief discussion followed.
Mr. Palmer also advised the board that at the mine safety course he and Mr. Brown attended, the instructor stressed that enforcement activities may be greater this year, because of the stimulus moneys that have been given out to the different agencies.
Mr. Gallant reported on recent communications he has had with residents and state officials about the critical importance of getting high-speed internet service into the area. Mr. Palmer read a letter of resignation from Stephen Brown, assistant to the Fire Warden. The board will look for someone to replace him.
On motion of Mr. Palmer, seconded by Mr. Gallant, the payment orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board adjourned the meeting. Adjournment was at 7:30 pm.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
April 6, 2010
Present:
Keith Gallant-Selectboard Chair; Walter Palmer-Selectboard Member; Steve Brassard-Constable; Tom Brown-Highway Foreman; Mandy Garvin-Braintree Green-up Day Coordinator Brian Jones, Resident; Holly Jarvis-Administrative Assistant; Janice Thresher-Resident; Julia Haupt-Resident; Verne Duclos-Resident; Judy Duclos-Resident
Mr. Palmer called the meeting to order at 5:57
On motion of Mr. Palmer, seconded by Mr. Gallant, the minutes of March 16, 2010 were unanimously approved.
Guests
Mandy Garvin, the new Green-up Day Coordinator, spoke with the Selectboard about the plan for Green-up Day. The highway crew will park the trucks outside the garage for drop off of Green-up day trash, metal and tires on Saturday, and the highway crew will go around and pick up green bags left on the roadside on Monday. The town is also providing $75 for prizes and snacks for the volunteers.
Citizens' Comments
A few residents came to speak with the Selectboard about an issue they have been dealing with Mr. Gallant on, as the Game Warden. The town does not have any authority over the issues they are concerned about; they are all under State jurisdiction.
Reports
The highway crew has been grading roads. Bushings will be replaced on the loader bucket on the 16th. Mr. Brown has looked into renting a street sweeper for a day this summer to clean Mobile Acres Road and the bridges in town; it will cost $150 a day plus $25 per inch of bristles worn down.
Mr. Brassard, Town Constable, clarified a few lines in the letter the board sent him. He also asked for improved communication if other town officials are going to be involved with issues he is also dealing with.
Town Hall floor refinishing is being done the week of the 11th.
New Business
On motion of Mr. Palmer, seconded by Mr. Gallant, the board unanimously appointed Maurice Cook as Town Services Officer.
The board reviewed a bid from Green Mountain Paving & Sealcoating Co. for paving the apron and roadway on each side of track on Riford Brook Road for $7,800.
Stagecoach has offered a seat on their board for a Braintree citizen. The Selectboard asked Julia Haupt if she would be willing to be the Braintree representative on the board. She will look into what it will entail.
The board received information for the dry hydrant grant. Mr. Doane will not be able to help find locations for dry hydrants again this year. One was suggested. The board will look into it.
On motion of Mr. Gallant, seconded by Mr. Palmer, the board approved and signed the letter to Gifford Medical Center. It will be sent later this week.
Overweight Permits were approved for Michael Townsend and for Cardinal Logistics Management Corporation.
Old Business
The board reviewed the surveys from the residents of South Road about discontinuing the road. Most were in favor of it.
On motion of Mr. Palmer, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Mr. Palmer, seconded by Mr. Gallant, the board unanimously adjourned the meeting. Adjournment was at 7:30 pm.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
March 16, 2010
Present:
Keith Gallant-Selectboard Chair; Brian Jones-Resident; Sharon Liebert-Selectboard Member; Janice Thresher-Resident; Walter Palmer-Selectboard Member ; Stuart Kinney-Resident
Holly Jarvis-Administrative Assistant
The meeting was called to order at 6:01 p.m.
On motion of Mr. Gallant, seconded by Ms. Liebert, the minutes of March 4, 2010, were unanimously approved as amended.
Mr. Palmer advised that he and Mr. Farrington appreciated the gesture of the board at the last meeting, offering them gift certificates to The Three Stallion Inn, but they declined them.
Citizen’s Comments
Mr. Kinney expressed his concern about the logs piled beside the highway near the garage.
New Business
On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously appointed Jocelyn Stohl to the open Auditor's position.
The Town Service Officer position is vacant. It was suggested that a notice be sent to the Herald to advertise the opening and ask for a volunteer.
There was brief discussion about South Road, and the board decided to send letters seeking comments from the landowners, before initiating the formal hearing process required to discontinue a road.
The board reviewed the draft of a letter to Mrs. Deyette about her vacant North Road house which has become a safety hazard.
On motion of Mr. Gallant, seconded by Mr. Palmer, the board designated Sharon Liebert as Municipal Authorizing Official (MAO), and Keith Gallant as secondary/alternate MAO, to initiate the Municipal Planning grant application process, in order to seek funding support for updating the Town Plan.
The board reviewed the Energy Audit grant application and decided to request that an energy audit done at the Town Office.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously decided to contract with Corey Novotny of CN Custom Flooring to refinish the wood floor at the Town Hall.
The board reviewed the East Central Vermont CEDS (Comprehensive Economic Development Strategy) Conceptual Project List provided by Two Rivers Regional Commission. Mr. Gallant will offer input/comments about the critical importance of high-speed communications infrastructure in the region.
Old Business
On motion of Mr. Gallant, seconded Ms. Liebert, the board unanimously approved the Mascoma Bank loan for bridge construction and stream bank stabilization costs for the new gravel pit.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board resolved to designate Mr. Palmer as the Selectboard's representative authorized to sign all documents related to the real estate closing on the Jones property.
Other Business
Overweight permits for Camp Precast Concrete Products, Inc., Feed Commodities International, Inc., and Limlaw Chipping & Land Clearing, Inc., were reviewed and approved.
On motion of Ms. Liebert, seconded by Mr. Palmer, the payment orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Gallant, the meeting was unanimously adjourned.
Adjournment was at 7:15 pm.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Minutes
March 4, 2010
Present
Sharon Liebert-Selectboard Member; Walter Palmer-Selectboard Member; Keith Gallant-Selectboard Member; Brad Washburn of American Engineer; Brian Jones-Resident; Janice Thresher-Resident; Holly Jarvis-Admin. Assistant
The meeting was called to order at 5:55 pm
Guests
On motion of Mr. Gallant, seconded by Mr. Palmer the board unanimously approved the Minutes of February 16, 2010.
On motion of Ms. Liebert, seconded by Mr. Gallant the board unanimously approved the Minutes of February 20, 2010
The board reviewed and signed the minutes of Town Meeting from March 2, 2010.
Citizen’s Comments
New Business
Appointments
Old Business
Other Business
On motion of Ms. Liebert, seconded by Mr. Gallant the board unanimously approved payment order.
On motion of Mr. Gallant, seconded by Ms. Liebert the board unanimously adjourned the meeting. Adjournment was at 9:00 PM.
Respectfully Submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
February 20, 2010
Present:
Walter Palmer-Selectboard Member; Sharon Liebert-Selectboard Member; Keith Gallant-Selectboard Member; Richard Bowen-Lister; Karen Russo-Treasurer; Tom Brown-Resident; Todd Wright-Resident; Sheila Wright-Resident; Janice Thresher-Resident; Carl Thresher-Resident; Stuart Kinney-Resident
The meeting was called to order at 10:10 a.m. at the Braintree Town Hall.
Copies of the meeting agenda and the Town Meeting Warning were provided.
Ms. Liebert offered some brief history/background on the proposal to change the Town's fiscal year from a calendar year to a year that would begin July 1st.
Discussion followed, and residents asked a number of questions about the proposal and the reasons for the suggested change. It was noted that the plan for the first two required property tax payments (one in October 2010 for 2/3 of the 18-month tax amount, and one in March 2011 for 1/3 of the 18-month tax amount) should be more clearly explained so that everyone understands. The Warning is arranged in such a way that voters will have the option to either approve the fiscal year change or to retain the present calendar year system.
Other discussion items included school funding, health insurance costs, highway equipment, and gravel pit purchase and easement plans. There was a question about the tax loss effect if voters approve Warning Article 12, which would increase the disabled veteran's property tax exemption amount from $10,000 to $40,000 of assessed value.
When there were no further questions, the meeting was adjourned at 11:30 a.m.
Respectfully submitted,
Sharon Liebert
Selectboard Member
Approved Minutes Selectboard Meeting February 16, 2010 Present: Sharon
Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Walter Palmer-Selectboard
Member; Julia Haupt-Resident; Brian Jones-Resident; Holly Jarvis-Administrative
Assistant; Neal Fox-Board Member of WRVA; Ken Roger- Financial Director for WRVA
Ms. Liebert called the meting to order at 6:00 pm The board tabled the approval
of the minutes from February 2, 2010 because Ms. Liebert was not in attendance
of that meeting and Mr. Palmer needed to attend to road crew duties. Citizen’s
Comments • Mary Kittel brought in articles about a purposed buy back program for
old outdoor boilers Reports • Highway Report was tabled until Mr. Palmer could
come back. • Delinquent Tax Collection Report was reviewed. New Business • The
overweight permit for Carroll Concrete was reviewed and signed. • Grant Program
information from VTrasn was review. • The board desired to reschedule the normal
Selectboard meeting from March 2nd, which is town meeting day to Thursday, March
4th at 6pm. • The board reviewed draft correspondences. • The board reviewed the
preliminary 2009 financials for White River Valley Ambulance Service (WRVA), no
action taken. • The board reviewed the REVISED TRORC Transportation Capital
Projects Prioritization. Braintree’s Lemery Bridge is now on the list for
rehabilitation. • The board reviewed the letter which accompanied the refund
check for the West Street project which arrived. The project is finally
completed. Old Business • The board reviewed the recommendations of the Planning
Commission concerning the draft Unified Bylaws and decided to vote on the
Unified Bylaws at the next Selectboard Meeting without making any changes to
them. Other Business • Neal Fox and Ken Roger from the White River Valley
Ambulance arrived unexpected to answer any questions the board had about the
ambulance service. The board discussed financial concerns with them,
specifically the amount we pay for ambulance service each year and what
uncollectable on their financial statements means (most of it is because
insurance companies rarely pay the whole bill), and the directions the
Ambulance’s board is looking at bringing the ambulance service in. • Mr. Palmer
came back from sanding the roads. On motion of Mr. Gallant, seconded by Mr.
Palmer the minutes of the February 2, 2010 meeting were unanimously approved. •
Highway Report: Mr. Palmer advised the board that the pins for the loader bucket
need replacing. He is planning on getting bids for the blacktop at the entrance
of Riford Brook Rd. He also spoke with Mr. Atwood and found that in constructing
the bridge to the gravel pit the town will have to pour a cement header (instead
of using cement blocks). Ms. Liebert advised the board that she had finally
heard from Dan Masson; the person reviewing our last permit for the gravel pit,
who requested another attachment to the application. The engineers have competed
and submitted the attachment today. On motion of Ms. Liebert, seconded by Mr.
Gallant the board unanimously approved payment orders. On motion of Ms. Liebert,
seconded by Mr. Gallant the board when into Executive Session to disuses
personnel matters. On motion of Ms. Liebert, seconded by Mr. Gallant the board
came out of Executive Session. On motion of Ms. Liebert, seconded by Mr. Gallant
the board approved a one dollar an hour increase in the hourly pay rate for Mr.
Palmer, retroactive to February 3 when he temporarily assuming the duties of
Highway Foreman. This pay rate is to stay in effect until Tom Brown the Highway
Foreman can come back from medical leave. Ms. Liebert and Mr. Gallant voted in
favor of the motion. Mr. Palmer abstained. (It is standard practice of the board
to do this when a crew member assumes the duties of Highway Foreman while the
Foreman is on leave) On motion of Mr. Gallant, seconded by Ms. Liebert the board
unanimously adjourned the meeting. Adjournment was at 8:30 pm. Restfully
submitted, Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
February 2, 2010
Present:
Walter Palmer-Selectboard Member; Keith Gallant-Selectboard Member; Brian Jones-Resident
Linda Doane-Resident; Tut Doane-Emergency Management Director; Tom Dorn-Resident; Holly Jarvis-Administrative Assistant; Julia Haupt-Resident
The meeting was called to order at 6:03 p.m.
On motion of Mr. Palmer, seconded by Mr. Gallant, the minutes of January 26, 2010 were unanimously approved.
Citizen’s Comments
Julia Haupt brought to the board's attention that there are a couple of trees next to the Braintree Hill Cemetery in the right-of-way of the road, with overhanging branches that may fall and damage some old stones in the Cemetery. She also inquired about the board’s interest in the VoCon property.
Mr. Doane, the town's Fire Advisory Committee Representative, asked what the board would like to know about the proposed new fire truck for Randolph. Discussion followed about the new truck and the cost of fire service for Braintree. He was able to assuage the board's concern about the proposed new fire truck's ability to serve Braintree.
Reports
DTC Report was reviewed.
Highway Report: Crew members have been cleaning up from some small storms and have been doing some brush cutting.
New Business
The TRORC transportation Capital Projects Prioritization recommendations to VTrans were reviewed and no action taken.
On motion of Mr. Gallant, seconded by Mr. Palmer, the payment orders were unanimously approved.
On motion of Mr. Palmer, seconded by Mr. Gallant, the meeting was adjourned. Adjournment was at 7:11p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Selectboard Meeting
January 26, 2010
Present:
Walt Palmer-Selectboard Member; Sharon Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Brian Jones-Resident; Jocelyn Stohl-Resident; Paul Ray-Landowner; Kolbey Haupt-Interested Party; Bob Moyer-Chair of the Planning Commission; Richard Bowen-Town Moderator; Linda Doane-Planning Commission Member; Karen Russo-Treasurer;
Joan Richmond Hall-Planning Commission Member; Holly Jarvis-Administrative Assistant; Jennifer Phipps-Planning Commission Member
Call to Order at 5:59 pm
Public Hearing on proposed new Unified Bylaw
Ms. Liebert advised those in attendance that the Planning Commission (PC) had their public hearing a few months back and this is the Selectboard’s hearing to hear public comment. She asked Mr. Moyer about any changes they have made since there hearing. He advised that they only made minor changes; most of the comments they received at there hearing was about emergency access to Mobil Acurs. They didn’t make changes to the bylaws to deal with those concerns, but created an ad-hock committee to work with the town’s emergency management to look into the possibilities to alleviate this concern.
Mr. Ray explained his concern with the proposed Unified Bylaw. His concerns were in regard what he can or can’t do with the camp ground he owns since the flood plan maps show the property as being in the flood plan. The Planning Commission will review Mr. Ray’s specific requests and provide recommendations to the Selectboard.
Upon no other comments Ms. Liebert closed the public hearing at 6:32
On motion of Mr. Gallant, seconded by Ms. Liebert, the minutes of January 5, 2010 were approved.
Citizen’s Comments
Mr. Haupt came to inquire if the town had any materials for building a bridge which the town didn’t need anymore. The town doesn’t have anything available at this time.
New Business
Old Business
On motion of Ms. Liebert, second by Mr. Gallant the payment orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Gallant the board entered into executive session for personnel matters.
On motion of Ms. Liebert, seconded by Mr. Gallant the board came out of executive session.
On motion of Ms. Liebert, seconded by Mr. Gallant the board approved a 50 cent raise for Tom Brown. Mr. Gallant and Ms. Liebert voted in favor of the motion, Mr. Palmer abstained. The board had previously agreed to give Mr. Brown a 50 cent raise after he had worked as Highway Foreman for six months (January 7th) if his performance was adequate.
On motion of Ms. Liebert, seconded by Mr. Gallant the board unanimously voted to adjourn the meeting. Adjournment was at 10:16 pm
Respectfully submit,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
January 5, 2010
Present:
Sharon Liebert-Selectboard Member; Keith Gallant-Selectboard Member; Brian Jones-Resident; Jason Vinton-Resident; Tom Dorn-Resident
The meeting was called to order at 6:02 pm
On motion of Ms. Liebert, seconded by Mr. Gallant, the minutes from December 15, 2009 were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Gallant, the minutes from December 29, 2009 were unanimously approved.
Citizen’s Comments
Mr. Vinton asked what can be done about removing and cleaning up an abandoned house which is a safety hazard. The board will look into this issue.
Reports
New Business
Other Business
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously adjourned the meeting. Adjournment was at 10:01pm
Respectfully Submitted,
Holly Jarvis, Administrative Assistant