2006 Selectboard Minutes Archive

Approved

Town of Braintree

Selectboard Meeting Minutes

December 19, 2006

 

Present:                                                                                           

George Gray, Selectboard                                                                Janice Thresher, Town ResidentWalt Palmer, Selectboard                                                                 Julia Haupt, Town ResidentHolly Jarvis, Administrative Assistant                                                 Brian Jones, Town Resident

 

  1. Walt called the meeting to order at 6:04 P.M.
     
  1. The minutes for the meeting of December 15, 2006 were reviewed. George made a motion to approve the minutes as corrected, Walt second the motion.
     
  1. Citizen’s comments
  1. Current Zoning Regulation restrictions were discussed.  It was agreed that the current laws as written are overly restrictive and not conducive to reasonable development – especially with nonconforming properties – which Braintree has MANY.  Walt and George agreed that it would be a good idea to contract with Maggie Gilmore to come up with a strategy that the Selectboard could take to make some unsubstantial changes to the current regulations that might allow variances to be issues – instead of denied.  It was agreed that a special town meeting may be in order to involve the taxpayers in this process – and get feedback about what types of things should be allowed.
     
  1. Reviewed the corrections in the Resolution for a Development Review Board, George and Walt signed the corrected resolution.
     
  1. Ms. Stohl is working on a more detailed cost analysis of fire Contract requirements for the town to be completed by year end.  Further discussion differed discussion about the Fire Contract until a later date.
     
  1. Requested Admin Assistant to get logo information from Linda and Jocelyn – and follow up on quotes for lettering of town equipment and have a report at the next meeting.
     
  1. Treasurer’s Report was reviewed; George requested that when financial errors are pointed out correcting them should be a priority.
     
  1. Payment orders were reviewed, George made a motion to approve the payment orders and Walt seconded it.
     
  1. George made a motion to adjourn at 7:32 P.M., Walt second the motion.

Approved

Town of Braintree

Selectboard Meeting Minutes

December 15, 2006

Present:
Jocelyn Stohl, Selectboard Chair  
George Gray, Selectmen  
Walt Palmer, Selectmen
Linda Michalek, Town Clerk, and Treasurer                                    

Holly Jarvis, Administrative Assistant 

  1. Jocelyn called the meeting to order 3:55 P.M.
  1. George made a motion to accept the resignations of the Zoning Board effective December 31, 2006, seconded by Walt, all in favor.
  1. The board reviewed the resolution and George commented that it would be clearer if the expiration dates were included with the year of term in the thirteenth paragraph. Jocelyn called Maggie Gilmore the writer of the Resolution to see how this would legally change to document. Maggie said that it didn’t need to be there, but that it is the Selectboard’s resolution it could be added if they wanted it to be.  Jocelyn said that she would be comfortable either way. Walt didn’t see any harm in either way, but pointed out that the town report should show when the teams will end because that will be what most people refer to. George restates that it would be clearer with the addition. Jocelyn decides it would be better to add it. George makes a motion to accept the resolution as amended Walt seconds it. Motion carries, all in favor. A corrected resolution is made and Jocelyn, Walt and George sign the corrected resolution.
  1. Payment orders are reviewed. Jocelyn made a motion to approve the payment order as amended, seconded by George, all in favor.
  1. Jocelyn made a motion to adjourn the meeting at 6:10  P.M, second by Walt, all in favor.

Respectfully Submitted,

Holly Jarvis

Administrative Assistant                                                                                                      

Approved

Town of Braintree

Selectboard Meeting Minutes

December 6, 2006

 

Present:                                                                                           

George Gray, Selectboard                                                                Janice Thresher, Town Resident

Walt Palmer, Selectboard                                                                 Julia Haupt, Town Resident

Holly Jarvis, Administrative Assistant                                                 Brian Jones, Town Resident

 

  1. The meeting was brought to order at 4:06 p.m. by Walt

 

  1. The minutes for Tuesday, November 21, 2006 were reviewed. Motion made by George Gray to approve the minutes as corrected. The motion was seconded by Walt Palmer.

 

  1. Julia Haupt asked how much it had cost to paint the plow that is out front of the Town office. George Gray responded that he didn’t know if Barbra Carter was to be paid for painting it or not. Mrs. Haupt seemed satisfied with this answer for the time being.

 

  1. Differed discussion on emergency management until later date.

 

  1. George inquired about the status of the gravel pit, and asked to follow up with Linda.  The communication repeater system would be discussed more next week.

      George indicated that check number 5572 to the fire department in the amount of around           $3,259. So that needs to be dealt with.

 

  1. George inquired about a financial report to prepare next year’s budget.  A draft was presented to him and both board members asked for changes to be made. Walt asked to have the updated report emailed to him. George made a motion to pay the Fire Services Balance of $32,590 and Walt seconded the motion. Comment was made about oil prices and an inquiry was made about prepaying.

 

  1. Payment orders were reviewed and it was noted that credit card bills should be paid when they come in to avoid late fees. The check which was to come out of Maggie’s budget for minutes to be typed created a discussion because she had approved it even though the amount billed was much higher than she thought to be reasonable. The board concludes that Maggie needed to deal with that, they weren’t going to approve or deny payment at this time. An inquiry was made by Walt concerning the custodial personal for the Town Hall. It needs to be determined who is doing that work. George mentioned that he believes that in January the general account and the A/P accounts should be combined in quick books so that we will be able to see the correct amount all the time since A/P’s are automatically swept out of the general fund.

 

  1. A motion was made by George to accept Chandlers request to be a separately warned item at the Town Meeting, seconded by Walt.
  2. Request made to include the Development Review Board as Old Business at the next meeting.

 

  1. The motion to approve the payment orders was made by George and Walt seconded it.

 

  1.   Adjournment. A motion was made by Walt to adjourn the meeting at 5:15 P.M. and George seconded the motion.

Approved

Town of Braintree

Selectboard Meeting

August 22, 2006

 

Present:  Walter Palmer; acting Chair, George Gray; Selectman 

Linda Michalek; Administrative Assistant 

Others Present:  Prudence Pease, Assistant Judge Orange County, G. Russell  Hotchkiss, Assistant Judge Orange County, Richard Bowen, Braintree Lister,  Julia Haupt and Brian Jones Braintree Residents. 

1.      The meeting was called to order by Mr. Palmer at 6:00 P.M. 

2.      A motion was made by Mr. Palmer to approve the minutes of the August 1, 2006 Meeting.  Seconded by Mr. Gray.  All in favor. 

3.      A presentation was made by Assistant Judges Hotchkiss and Pease regarding the issues facing the Orange County Courthouse.  The current Courthouse is in need of renovations and space.  The County is looking to acquire the Wells Spring School which is said to be available for purchase sometime in the near future.  The purpose of the presentation is to get feedback from each town in the county.  The County would like each town to have a voice in any decision that is made.  Ideally they would like to see a committee be formed with a representative from each town.  Several questions were raised by Mr. Palmer, Mr. Gray and Mr. Jones regarding the funding for the purchase of the school building and renovations to that property and its ramifications to the tax payers.   

4.      Citizen’s Comments:  Mrs. Haupt asked if the garage doors had been ordered yet?  She had several suggestions including McMaster and Northeast Overhead Doors.  She will drop off a list of suggestions.  Mr. Gray suggested we be cautious of quality.  Mrs. Haupt also asked as to the status of the Town Hall Steeple.  A short conversation ensued regarding making the building a historic site and applying for a Grant.  Mrs. Haupt also had some suggestions on contractors that could give the town a quote. 

5.      Errors and Omissions:  Mr. Bowen submitted a form to be reviewed and signed by the Board to make a correction on the 2006 Grand List  in accordance with Title 32, Section 4261.  A short discussion ensued and a motion was made by Mr. Palmer, seconded by Mr. Gray to approve the corrections.  All in favor. 

6.      Treasurers Report:   Mr. Palmer asked Mr. Hislop what we have spent on the highway budget so far this year.  A short discussion ensued regarding blacktop.  Mr. Hislop reported that we do not have enough money in the budget for blacktop.  Mr. Hislop further reported that he has collected approximately $50,000 so far in tax revenues.  He further suggested that we hold on major account payables until more funds come in. 

7.      Old Business:  Mr. Palmer reported that he has gotten a good start on the permit process with Mr. Jones regarding the gravel pit.  Mr. Gray asked Mrs. Michalek about the status of having the town trucks lettered.  Mrs. Michalek reported that she has put together a list of vehicles but needs a picture of the Braintree logo for the quotes.  It was suggested she contact Barbara Carter for that.  Mr. Gray reported that he met with Jim Hutchinson to review the status of the fire contract.  The discussion included a summary of the facts.  Actual costs and how things are operated.  Mr. Hutchinson had reported to Mr. Gray that he had heard that a suggestion of paying on a “per call” basis was on the table.  He said that is one option they would not entertain.  There is no possible way they could budget on that basis.  Mr. Palmer asked about how they budget for services right now.  Mr. Gray said that they use history to determine the future budgets.  Mr. Gray reported that with Randolph’s reappraisal there will be adjustments made to what we owe.  He further reported that Mr. Hutchinson said he was not concerned about the outstanding balance from our contract from last year.  That amount with be appropriated with the new numbers.  Mrs. Haupt made a comment that she feels that we should pay what we owe from last year.  Mr. Gray said that the amount is part of continuing negotiations and this issue should be resolved in about two months.  Mr. Gray noted that is was a good idea having Mr. Doane on the fire department committee.  It is good to have a voice there representing the Town of Braintree.   

8.      A motion was made by Mr. Palmer to approve Mr. Frenette’s letter to Joyce Connelly regarding a continued zoning violation.  The motion was seconded by Mr. Gray.  All in favor. 

9.      A motion to adjourn at 8:00 P.M. was made by Mr. Gray, Seconded by Mr. Palmer.  All in favor. 

Respectfully submitted, 

Linda Michalek

Administrative Assistant

Approved

Town of Braintree

Selectboard

Meeting Minutes

July 18, 2006 

 

Present:

Walter Palmer, Acting Chair, George Gray, Selectman

 

Linda Michalek, Administrative Assistant

 

Others Present:  Steve Hislop, Treasurer, Julia Haupt, Tuthill Doane, Brian Jones, residents of the Town of Braintree, Cliff and Dawn Grout attended for Executive Session only.

 

  1. The meeting was called to order at 6:00 P.M.

 

  1. A motion was made by Mr. Palmer to approve the Minutes of the July 5, 2006 Meeting.  Seconded by Mr. Gray.  All in favor. 

 

  1. A motion was made by Mr. Palmer to approve the Minutes of the July 10, 2006 Special Meeting of the Board.  Seconded by Mr. Gray.  All in favor.

 

  1. Ms. Haupt made a citizen’s comment asking Mr. Gray if anything was new with the negotiations with the Town of Randolph and the fire contract.  Mr. Gray commented that negotiations are still on the table.  Ms. Haupt further commented on the condition of Riford Brook Road.   There is a deep dip just past Mr. Jones’ house where 4-wheelers come out of the fields.  Ms. Haupt damaged her car in that area.  Mr. Palmer said he would pass the word onto Mark Chase and have him address the issue. 

 

  1. Under new business.  Mr. Gray presented a letter from Alice Astarita CPA outlining a proposal to implement a centralized accounting system for the town’s finances.  A short conversation ensued regarding her coming in to help with setting up a centralized accounting system using Quick Books.

 

  1. A motion was made by Mr. Palmer to go into executive session at 6:20 P.M.  Seconded by Mr. Gray.  All in favor.

 

  1. A motion was made by Mr. Palmer to end executive session at 6:30 P.M. and resume the regular meeting.   Seconded by Mr. Gray.  All in favor.

 

  1. The Board reviewed a report from the delinquent tax collector.  It was noted that the names and parcel numbers were on the report.  A short discussion ensued regarding reinstating that information in the town’s annual report.   A motion was made by Mr. Palmer to include a list of delinquent tax payers by name and parcel number in the Town Report.  Seconded by Mr. Gray.  All in favor.   Mr. Palmer asked Ms. Michalek to e-mail Cora Benior our delinquent tax collector and obtain the names of those who still have outstanding bills.

 

  1. Mr. Hislop presented the new tax rates to the board.  After some discussion and review a motion was made by Mr. Gray to approve the Homestead rate of 1.9314.  Seconded by Mr. Palmer.  All in favor.  A second motion was made by Mr. Gray to approve the Non Residential rate of 1.9096.  Seconded by Mr. Palmer.  All in favor.

 

  1. Mr. Doane, arriving late, made a further citizen’s comment regarding the town’s portion of a one time payment to the White River Ambulance Service.  Mr. Doane commented that the Ambulance service should borrow the funds not the town.  Mr. Palmer said that Mr. Doanes’ opinion would be noted and taken into consideration.  Mr. Gray said that many options are still on the table.  Mr. Doane further reported on the River Management.  It will be necessary for Braintree to partner with Brookfield and be the lead in applying for a grant.  Mr. Doane is handling this and all that will be required by the Board is signatures.  Mr. Doane also commented on the good job the road crew did on Ct. Corners Road.  At an earlier meeting Ms. Thresher made a request to have a driveway filled in.  Mr. Doane said it was done well and looks good.

 

  1. After review of payment orders a motion was made by Mr. Palmer to approve them.  Seconded by Mr. Gray.  All in favor.

 

  1. Adjournment:  A motion was made by Mr. Palmer to adjourn the meeting at 7:30 P.M.   Seconded by Mr. Gray.  All in favor.

 

Respectfully Submitted, 

 

Linda Michalek

Administrative Assistant 

Approved

Town of Braintree

Selectboard

Special Meeting Minutes

July 10, 2006

 

Present:

Jocelyn Stohl, Chair, Walter Palmer, Selectman, George Gray, Selectman

 

Linda Michalek, Administrative Assistant

 

Others Present:  Julia Haupt and Janice Thresher Braintree Residents

 

  1. The meeting was called to order at 6:30 P.M.

 

  1. Ms. Stohl made a presentation to the Board on behalf of the White River Valley Ambulance Service.  She wanted to make the Board of each town that is served by the service aware of financial difficulties facing them at this time.  There have been unexpected expenses including changing communication towers and the failure of the septic system.  Approximately $60,000 is needed.  Ms. Stohl further reported that there are not funds available from the reserve account and they have exhausted all money from the State Community Development and Randolph Area Mountain Economic Development programs.  The Board of the Ambulance service is reaching out to each of the towns for a one time payment of $7,500.

 

  1. Mr. Gray made several suggestions including the possibility of refinancing the building and using the equity that has built up in the past ten years.  Ms. Stohl asked him if Compucount would assist in reviewing the situation and make suggestions.  Mr. Gray suggested that Marc Aaron, CPA who has just completed the annual audit be asked to do the work.

 

  1. Ms. Stohl said that the towns of Barnard and East Granville will be asked to pay a portion of what the other towns due to the fact that Barnard uses another service for a portion of the town out of Woodstock and East Grandville is such a small area.

 

  1. There was discussion of the necessity of the service and the excellent services they provide to the community.  Everyone at the meeting was in agreement on this and all comments were positive.  The building is manned seven days a week 24 hours.  Both salary and volunteer staff.

 

  1. Ms. Stohl concluded by stating that the purpose of the meeting was to make the town aware of the issue and options will be looked into.  No action was taken at this time.

 

  1. Adjournment.   A motion was made by Mr. Palmer to adjourn the meeting at 7:05 P.M., Seconded by Mr. Gray.  All in favor.

 

Respectfully Submitted,

Linda Michalek

Administrative Assistant  

 

Approved
Town of Braintree
Selectboard

Meeting Minutes

July 5, 2006

 

Present:  Walter Palmer, Acting Chair, George Gray, Selectman, Jocelyn Stohl, Chair

 

Linda Michalek, Administrative Assistant

 

Others Present:  Tuthill Doane, Emergency Management Director, Steve Hislop, Treasurer and Julia Haupt, Braintree Resident

 

1.  The meeting was called to order by Mr. Palmer at 6:00 P.M.

 

2.  A motion was made by Mr. Palmer to approve the Minutes of the June 20, 2006 Meeting.  Seconded by Mr. Gray.  All in favor.

 

3.  Citizen’s Comments:  Mr. Gray made a comment regarding a stretch of road on Battles Brook Road that had washed out due to the recent rain.  The ditches need to be cleaned out.  Mr. Palmer said he would pass that information on to Mark Chase.

 

A citizen made a comment regarding speeding and speed limits etc on Braintree roads.  A short discussion ensued regarding speed limits and the appropriate action to take should a problem with speeding arise.    

 

4.  Emergency Management:  Mr. Doane reported that the GETS card has been ordered.  He further reported “Good News” regarding the river rehabilitation.  Phase I is complete and Phase II on Ayers Brook will be done in August.  Once Phase I and Phase II are complete and they come up with a plan, grants will be available for the work.  Mr. Doane wanted to report that “everything seems to be coming together nicely.”  Mr. Doane has spent many hours putting together the Rapid Response Plan and he will be contacting people to ask them to serve in positions to complete the plan.  Conversation ensued and several people were suggested for many positions by both the board and Ms. Haupt.  When Mr. Doane has the report complete he will present it to the Board for final approval.  The conversation further continued regarding several places for an emergency command center and what would be needed at these centers.  Including generator and phone hook ups.  Mr. Doane spoke of the importance of our Health Officer during a crisis situation.  Ms. Haupt suggested that we have an assistant Health Officer and several names were suggested.   Mr. Doane took all suggestions into consideration and will speak to everyone suggested.

 

5.  Fire Service:  Mr. Gray reported that he had a successful meeting with the Selectboard Chairman of the Town of Randolph.  Mr. Hutchinson made it clear that the Town of Braintree has never been in danger of not having fire service.  Some ideas were discussed and future plans are being explored by both towns.  Both Mr. Gray and Mr. Hutchinson came to agreement to look further into several mutual ideas and check with the Secretary of State on them before presenting them.  Mr. Hutchinson wanted to express that more of these informal meetings are necessary and benefit both towns by keeping the lines of communication open.  Mr. Doane asked about what the Town still owes from last year.  Mr. Gray said that this was a part of his discussion with Mr. Hutchinson.  Mr. Gray said that there will be other meetings in the near future.  He spoke of the friendly atmosphere and the benefits to everyone involved. 

 

6.  New Business:  The Board reviewed and approved an application for Uniform Municipal Excess Weight Permit submitted by Mr. Stephen Montgomery.  A motion to approve was made by Mr. Palmer, seconded by Mr. Gray.  All in favor.

 

The Board further reviewed and approved a Certificate of Approval for Location of a Junkyard submitted by Howard and Elaine Stockwell.  It was noted that the state is responsible for monitoring and ensuring compliance for the junkyard.  The Towns responsibility is in approving the permit only.   A motion to approve made by Mr. Palmer, seconded by Mr. Gray.  All in favor.

 

Mr. Gray asked about having the town vehicles lettered.  Discussion ensued.  Ms. Stohl said that they had a decal similar to the one on the zoning book and the Board agreed to look into this further.

 

The Gravel Pit requirements and permits were discussed at length.  Ms. Stohl and Mr. Palmer will work on getting the permit application together and approved.  A new pit will be needed in approximately two years.

 

7.  Town Clerk:  Ms. Michalek reported that the phone lines are installed and working at the Town Hall.  Discussion ensued regarding the phone and protecting the town from having someone use it without permission.  Ms. Stohl suggested that we change our deposit requirements when the building is being rented and hold the deposit until the next phone bill becomes available to check for charges.  Conversation further ensued regarding the current way the deposits are handled and Ms. Stohl contacted Mr. Grout asking him to be available at the next regular scheduled meeting for executive session.

 

8.  Treasurers Report:  Mr. Hislop reported that income looks good and the town should be close on projections.   The tax rate should be calculated and ready at the next meeting.  At this time it appears that there will be a decrease.  Mr. Gray asked if the delinquent tax collector could attend the next meeting.  Ms. Stohl asked about the accident cost reimbursements.  A discussion ensued regarding two accidents and reimbursements for replaced guard rails.  Many other line items were discussed and explained by Mr. Hislop. 

 

A bid was discussed regarding fuel oil and the rates offered by Randolph Coal & Oil.  Ms. Michalek obtained a bid for pricing on 3,500 gallons of heating oil and 14,500 gallons of low sulfur diesel.  After discussion and suggestions of other alternatives it was agreed to accept this offer by Randolph Coal and Oil and lock in at $2.64 for 3,500 gallons of #2 heating oil and $2.50 per gallon for premium low sulfur diesel for a term of one year commencing July 1, 2006 to June 30, 2007.  It was noted that service is a major factor in staying with Randolph Coal & Oil Company.   A motion was made by Mr. Palmer, seconded by Mr. Gray.  All in favor.

 

9.    After review of payment orders a motion was made by Mr. Palmer to approve them, seconded by Mr. Gray.  All in favor.

 

10.  Adjournment:  A motion was made by Mr. Palmer to adjourn the meeting at 8:15 P.M., seconded by Mr. Gray.  All in favor.

 

Respectfully Submitted,

 

 

Linda Michalek

Administrative Assistant

 

Approved
Town of Braintree
Selectboard
Meeting Minutes 

June 20, 2006

 

Present:
Walter Palmer, Selectman; George Gray, Selectman 
Linda Michalek, Administrative Assistant 

Others Present:  Tuthill Doane, Emergency Management Director; Steve Hislop, Treasurer; Kris Haupt, Brain Jones, Janice Thresher, Stuart Kinney, Braintree Residents. 

  1. The meeting was called to order by Mr. Palmer at 6:00 P.M.
     
  1. A motion was made by Mr. Palmer to approve the Minutes of the June 6, 2006 Meeting.  Seconded by Mr. Gray.  All in favor.
     
  1. A discussion ensued regarding the current Fire Contract with the Town of Randolph.  Mr. Gray noted that he is following up on the situation and will be meeting with Jim Hutchinson of the Town of Randolph to put together a proposal for the Board.  Mr. Kinney asked is anyone has gone directly to the Fire Department.  Mr. Gray commented that the proper procedure is to go through the Board of Selectman.  Mr. Kinney and Mr. Doane expressed concern that we do not have a signed contract for fire services.  Mr. Gray commented that we are paying on a monthly basis and he is confident that the town of Randolph would act in good faith if we needed services.  He further commented that the Board has to be sure that this is equitable for everyone in Town and the Board feels that the contract presented was not.  Mr. Doane stated that the Town’s people voted to pay the amount for this year at Town Meeting and the Board is obligated to sign the contract.  Ms. Thresher also voiced her concern about not having a signed contract.  Mr. Haupt made a suggestion regarding the amount of money ($46,000) could we afford a building and who is going to man it?  Mr. Gray commented that the people need to work with the Board on issues like these.  He further expressed that all of these issues will be raised and discussed with the Boards from both Towns.  It will be decided what the best course of action is that will meet the needs of the people without compromising services.  Ms. Thresher asked about what was still owed from last years contract.  Mr. Gray answered that this will be part of the negotiations with Randolph as well.  Mr. Doane said he would like to be involved if a committee is formed for the fire service. 
     
  1. Highway:  Mr. Chase reported that 75% of the roads are graded.  They will be setting up the crusher and the screen in the pit.  Within the next two weeks they will be doing a sand pile and crushing.
     
  1. Old Business:  Ms. Thresher asked if recognition could be given to the people that took the photos that are displayed on the website.  Mr. Palmer made a suggestion that the  second mowing should be done before school starts.   A motion made to approve a Driveway Access Permit was approved by the Board for Paul and Kelly McCauley for new construction on Thresher Road as submitted by Northbrook Builders by Mr. Palmer, Seconded by Mr. Gray.  All in favor.
     
  1. Town Clerk:  Ms. Michalek reported that she received a Grant from the Secretary of State for the purchase of a laptop computer.  Mr. Doane made some suggestions of what type of programs would be necessary for Emergency Management.  Ms. Michalek also reported that the phone line will be installed at the Town Hall on June 27th. 
     
  1.   Treasurers Report:  Mr. Gray asked if we could obtain a report on the delinquent taxes from the delinquent tax collector.  A discussion ensued regarding delinquent taxes.  Mr. Hislop handed out a report that compared the 2005 budget/actual to the current 2006 budget/actual.  A discussion ensued regarding several budget items and how the Grant money is handled.  Mr. Hislop reported that Grant Income and expenses of the Grants are shown in the town report separately.  A discussion continued regarding the school district and fuel costs.  Ms. Michalek said that she would check into pre-pay plans for fuel this year.  A discussion followed regarding work that needs to be done at the Town  Hall.  $5000 was budgeted for repair.  Mr. Haupt suggested that if storm windows are purchased they will need to be custom made.  Discussion ensued regarding the amount of work that needs to be done to clean up the issue with the birds.
     
  1. Mr. Gray presented a Capital Equipment Fund – Mission Statement.  A motion was made by Mr. Palmer, seconded by Mr. Gray to accept the statement for edit and review as an attachment to these minutes.  All in favor.   Adoption of the finalized statement to be made at a later date.
     
  1. Emergency Management:  Mr. Doane commented on the lack of support he has gotten from the Board regarding several issues he has been working on.  Some of these items included the Government Emergency Telecommunications Service card, Rapid Response Plan and the Repeater controversy.  Mr. Doane commented on a new issue that came up out of the Joint Selectboard Meeting regarding the rivers and build up of gravel.  He would like to pursue this issue under his EMD role.  A lengthy discussion ensued and it was decided by Mr. Gray to make a motion that the Board recommend and encourage Mr. Doane as the Emergency Management Director to continue looking into the issue with the White River Partnership on river management and possibility of removing gravel from the river beds. Seconded by Mr. Palmer.  All in favor.  Mr. Doane agreed to report back to the board on his progress.  Mr. Palmer made a motion to recommend that Mr. Doane take care of obtaining the “GETS” cards at a price recommended by Mr. Doane.  Seconded by Mr. Gray.  All in favor.
     
  1. Mr. Gray asked that Rapid Response Plan be on the next Board Meeting Agenda.  Mr. Doane reported that he researched the description of “junk yards” both in the Town old zoning plan and the new plan.  It was noted that the new plan represented a much more liberal definition of a junk yard than the old version.    A discussion ensued regarding the language.
     
  1.  Payment orders where reviewed and signed.
     
  1. Mr. Gaidys came in to ask regarding the status of the Connolly property clean up.   Mr. Palmer indicated that the town had done everything it could at this point.
     
  1. Adjournment.  A motion was made by Mr. Palmer to adjourn the meeting at 8:00 P.M., Seconded by Mr. Gray.  All in favor.

Respectfully Submitted, 

Linda Michalek
Administrative Assistant

Approved
Town of Braintree
Selectboard
Meeting Minutes

June 6, 2006

 

Present:
Jocelyn Stohl, Chair; Walter Palmer, Selectman; George Gray, Selectman
Linda Michalek; Administrative Assistant

Others Present:  Tuthill Doane, Emergency Management Director; Joan Cook, Health Officer; Steve Hislop, Treasurer; Steve Frenette, Zoning Administrator; Janice Thresher and Brain Joans, Braintree Residents.

  1. The meeting was called to order by Ms. Stohl at 6:00 P.M.
  1. A motion was made by Ms. Stohl to approve the Minutes of the May 16, 2006 Meeting with corrections noted.  Seconded by Mr. Gray.  All in favor.
  1. A citizen’s comment was made by Mr. Doane Thanking the Town for the road work done for the Fish and Game Club.  He further noted that Bover Road which is a class four roadway is washed out and should be addressed.  Mr. Palmer agreed to look into the situation with our highway foreman.  Mr. Doane further commented on a document he will make available to the Board regarding taking gravel out of river beds. 
  1. A citizen’s comment was made by Ms. Thresher regarding a road grade that has interfered with a resident’s driveway.  Mr. Palmer agreed to look into the situation.
  1. A citizen’s comment was made by Mr. Hislop regarding RACDC funds set aside for Braintree residents.
  1. A citizen’s comment was made by Mr. Jones regarding the chervil plants and not having control of its growth.
  1. Mr. Doane commented that the table top exercise for emergency management was postponed until September 16, 2006 and he would like to see the principals and the superintendent of the schools be invited to participate.
  1. Old Business: Ms. Cook and Mr. Frenette gave the Board an update on their current files.  A discussion ensued regarding the importance of following the guidelines set forth by the current zoning rules.  It was noted by Ms. Stohl that with the current changes to Chapter 117 of the Vermont Statutes the Towns will be held accountable for failure to follow the proper legal process.  Ms. Cook further advised the Board that The Agency of Natural Resources retracted its previous notice of May 22, 2006 stating that Housing Foundation Inc. was not in violation for not providing and monitoring nitrates in the well water system at Mobile Acres.  It appears there was no violation.
  1. Highway Report: Mr. Palmer reported that the normal grading and mowing is being done.  The board reviewed the applications for Excess Weight Permits submitted by Mike Lowell Logging & Wood, Masterson Excavation, W.B. Rogers, Inc.  The Board noted that the applications are complete and gave approval.  A motion made by Mr. Palmer seconded by Mr. Gray.   All in favor.
  1. Town Clerk Report: Ms. Michalek reported that all recordings are current and after following up with letters to people who have not registered their dogs many have recently come in to do so.
  1. Treasurer’s Report: Mr. Hislop reported that the Towns financial situation is currently good.  He will have a report for the next meeting.
  1. A motion to adjourn was made Ms. Stohl seconded by Mr. Gray.  Meeting ended at 9:00 P.M.  All in favor.

Respectfully Submitted,

Linda Michalek
Administrative Assistant

 

Approved

Town of Braintree

Selectboard

Meeting Minutes

 

May 16, 2006

 

Present: 

Jocelyn Stohl, Chair, Walter Palmer, Selectman, George Gray, Selectman

 

Linda Michalek, Administrative Assistant

 

Others Present:  Tuthill Doane Emergency Management Director,

Joan Cook, Health Officer,

 Elizabeth Myers Braintree resident,

 Brian Jones Braintree resident,

 Steve Frenette, Zoning Administrator

 

 

  1. The meeting was called to order by Mr. Palmer at 6:00 P.M.

 

  1. A motion was made by Mr. Palmer to approve the Minutes of the May 2, 2006 Meeting with corrections noted.  Seconded by Mr. Gray.  All in favor.

 

  1. Mr. Gray requested that he be given permission to haul some much needed gravel onto the 4th class portion of Battles Brook Road.  Mr. Palmer approved the request.

 

  1. The board noted the outstanding presentation given by Nancy Lyon from the New England K-9 Search and Rescue Team at the Tri-Town meeting (Braintree, Randolph and Brookfield) held at the Braintree Town Hall on Monday May 15, 2006.  The board agreed that in recognition it would make a donation to the New England K-9 Search and Rescue Team in the amount of $50.00.  A motion was made by Mr. Gray, seconded by Mr. Palmer.  All in favor.

 

 

  1. Highway Report was read by Mr. Palmer.  Mr. Chase wrote a report stating that the salt shed is cleaned out and ready to start taking the roof off.  Before the next Selectboard meeting the road crew will have started the first round of roadside mowing.  The town has done some stripping in the gravel pit.  Randolph is in there crushing now.  A highway employee will be going out on an extended medical leave in June.  The department will be looking for temporary help during that time.

 

  1. Excess Weight Permits.  The board reviewed applications for Excess Weight permits submitted by Fisk Trucking and Delbert Thurston.  The board noted that the applications are complete and gave approval.  A  Motion made by Mr. Palmer seconded by Ms. Stohl.  All in favor.

 

  1. Driveway Access Application. A driveway access permit was submitted by Ronald and Heidi Andress for their residence.  The board reviewed their request and the application is approved upon the following conditions as stated by Mr. Palmer and provided by Mark Chase.  Those conditions include a culvert installation with a minimum of 18” diameter and a design that meets the requirements of B-71 AOT standards for driveway access as set by the State of Vermont.  Motion was made by Mr. Palmer, seconded by Mr. Gray.   All in favor.

 

  1. Mr. Frenette reported on his current zoning violation files along with Ms. Cook and her files of health code violations.  A discussion ensued regarding the process on each case and the proper procedure to be followed on taking action.

 

  1. Ms. Cook brought to the boards’ attention a letter to Housing Foundation Inc., a copy of which was mailed to the town, alleging a violation for failure to provide and monitor nitrates in the well water system at Mobile Acres.  The agency of Natural Resources provided this notice to the town.

 

  1. A discussion ensued regarding the success of the Tri - Town Meeting.  Some highlights of the meeting included the presentation by Nancy Lyon from the New England K-9 Search and Rescue Team, an Emergency Management overview, the status of the gravel pit shared by Braintree and Randolph, radio communications and discussion of a repeater, solid waste implementation plan and the adoption of a name change from the Tri-Town Trash Committee to the Tri-Town Trash Committee to the Tri-Town Solid Waste District Solid Waste Advisory Committee known by the acronym of “SWAC”.  The next meeting of the three boards is scheduled for Thursday, October 5, 2006 hosted by Brookfield.

 

  1. Mr. Hislop provided an income comparison for 2005 – 2006 to date and a summary of expenses to date. 

 

  1. A motion to adjourn was made by Ms. Stohl seconded by Mr. Palmer.  Meeting ended at 9:30 P.M.  All in favor.

 

Respectfully Submitted,

 

Linda Michalek

Administrative Assistant

Executive Selectboard Meeting Minutes

Unapproved 

Town of Braintree

Selectboard Meeting

April 18, 2006

 

 

Selectboard:  Walter Palmer and George Gray

 

Others:  Linda Michalek, Tuthill Doane, Brian Jones, Janice Thresher, Elaine Stockwell, Steve Hislop, Mike Gaidys, Ralph Cook, Steve Brown

 

l.         The meeting was called to order by Walter Palmer at 6:00 P.M.

 

2.      A motion was made by Mr. Palmer to approve the minutes of the March 21, 2006 Meeting with the changes noted.  Seconded by George Gray.  All in favor.

 

3.      Highway Report – Mr. Palmer read a note from Mark Chase and reported that the department is now on summer hours and they are proceeding with normal spring work.  Mark Chase is on vacation for two days.

 

     4.  Citizen’s Comments – Mr. Doane brought up the conflict of interest issue of a               Selectboard member providing business services to the town and that Selectboard member Mr. Gray indicated that Compucount Inc. had withdrawn from participation in any  bid providing for payroll or accounts payable services due to the possible appearance of conflict of interest.  Several citizens mentioned their concerns about several properties in town that should be looked at by our Health Officer. Discussion ensued regarding the proper actions to take.  Ms. Michalek agreed to contact Joan Cook and follow up on these matters with her along with looking into environmental issues.

Ralph Cook discussed with the board work that he wanted to do on his road.  He was asking permission to bring in gravel on his class 4 road.  Mr. Palmer gave him permission to do so.  Discussion ensued regarding road conditions and culverts.  Steve Brown opened discussion regarding the position of deputy fire marshal.  He expressed an interest in the position. Ms. Michalek agreed to follow up with procedure and contact Mr. Lioce the Braintree Fire Marshal.

 

4.      Treasurers Report – Mr. Hislop reported that the town received a check for the reappraisal fund from the State and it has been deposited.  The town will match that amount.  He also reported that the LaPlante property has been redeemed.  Mr. Gray asked if Mr. Hislop could provide the board with a balance sheet with an income statement for each meeting.  Mr. Hislop agreed.

 

5.      Town Clerk Report – Ms. Michalek reported that she had the lock replaced on the vault.  The old one was damaged and hard to open.

 

6.      Payment Orders – A motion was made by Mr. Palmer to approved the current payment orders.  Seconded by Mr. Gray.  All in favor.

 

7.      A motion was made by Mr. Palmer to approve Weight Permits for the following:  Jack Johnson, Arthur Whitcomb and Limlaw Pulpwood, Inc.  Seconded by Mr. Gray.  All in favor.

 

8.      Adjournment.  Motion made by Mr. Palmer to adjourn.  Seconded by Mr. Gray.  All in favor.

 

Respectfully Submitted,

 

Linda Michalek 

 

 

Approved

Town of Braintree

 Selectboard Meeting

March 21, 2006

 

Selectboard:  Walter Palmer, George Gray, Jocelyn Stohl

 

Others:  Linda Michalek, Kris Haupt, Tuthill Doane, Brian Jones, Janice Thresher, Julie Messier, Lori Barg, Elaine Stockwell, Marcia Dustin, Kevin Gieger, Doug Damn

 

  1. The meeting was called to order by Jocelyn Stohl @6:00 P.M.

 

  1. A motion was made by Ms.Stohl to approve the minutes of the March 9, 2006 meeting.  Mr. Gray seconded the motion.  Mr. Doane interjected asking if this was an emergency meeting.  Ms. Stohl answered that it was not an emergency meeting and it was a properly warned meeting.  Mr. Haupt interjected stating that the meeting was not properly called to order.  Mr. Gray answered Mr. Haupt’s inquiry by stating that the intention was clear that the meeting was starting and there is no statute or legal requirement setting forth the manner in which a Selectboard meeting may be called to order. Mr. Doane asked if there is a consequence if the minutes are not completed within the five day posting.  Ms. Stohl apologized for the delay.   Ms. Stohl asked that the board be able to move on with business.  All in favor for approval of these minutes.

 

  1. A motion was made by Ms. Stohl to approve the minutes of the March 14, 2006 meeting.  Seconded by Mr. Palmer.  Mr. Haupt interjected with an objection to the minutes stating that they are not accurate.  Mr. Palmer and Mr. Gray advised the minutes accurately reflected the content of the discussion. All in favor for approval of these minutes.  Ms. Stohl called for order again.

 

  1. Highway Report – Mr. Palmer reported for Mr. Chase that the crew is trying to do more work in the early morning.  Filling in ruts and grading.  With the warm weather coming they have been busy.  It was noted by Ms. Stohl that David Atkinson wanted to personally thank the road crew for their fine job and let them know it is greatly appreciated.

 

  1. Marcia Dustin asked for support for Vermont Green Up day.  A discussion ensued regarding specifics of the day.  It will be the first Saturday in May.  The town will reimburse for purchases made that day.  An estimate for the cost will be approximately $75.00.  Ms. Stockwell mentioned that this amount was budgeted in the town report last year.  Mr. Palmer and Mr. Gray agreed to reimburse.

 

  1. Citizen’s Comments – Mr. Doane mentioned that he would be interested in the position on the Randolph Town Fire Service Advisory Committee.  Mr. Doane also asked why the Board had gone in executive session at the last meeting.  Mr. Gray suggested that it was on his behalf since was new to the board and they had personnel issues to discuss.  Ms. Thresher asked who the fire warden was going to be.  Ms. Stohl said it was still Mr. Lioce.  A discussion ensued regarding Homeland Security issues.  Mr. Haupt again wanted it noted that he did not agree with the language as it was written in the March 14 minutes.  Mr. Damn asked how the items get on the capital plan.  Mr. Gray indicated it would be helpful to have a mission statement on how the capital plan worked and that he would do that.  Ms. Thresher asked if the Selectboard had seen or received an auditor’s report.   Discussion ensued regarding the report and tax sales.  Mr. Damn asked if there was a plan to purchase any other large items.  Ms. Stohl answered no.  Mr. Gray mentioned that the next item that would come up is in 2008, a truck replacement. 

 

  1. Old Business – Mr. Palmer brought up a request by the Town of Randolph for permission for the use of the Town of Braintree VHF radio frequencies.  Ms. Stohl made a suggestion that there be a clear plan for communication as the original idea for the frequencies were for highway and transportation.  Discussion ensued and a motion was made by Mr. Palmer to grant the Town of Randolph permission for the use of the Town of Braintree VHF radio frequencies. This motion was seconded by Mr. Gray.  All in favor.

 

  1. New Business – A motion was made by Ms. Stohl and seconded by Mr. Palmer to approve the following Excess Weight Permits;  Camp Precast Concrete Products, Inc., Ultramar, S.T. Griswold & Company, Inc., Carroll Concrete, Feed Commodities Int’l Inc., C. Kenyon Construction, Inc..  All in favor.

 

  1. Discussion and Presentation – Lori Barg presented her concerns regarding fluvial erosion and her concerns regarding possible flood issues in Mobil Acres.  This discussion included a report from Kevin Geiger on the flood plains and his opinion of the issue.  Discussion ensued at length and it was decided to host an informational meeting.  There is no real action that the town can take on this issue.

 

  1. A motion was made by Ms. Stohl and seconded by Mr. Palmer to appoint Elaine Stockwell and Anne Cooch to the Randolph Line Landfill Committee.   All in favor.

 

  1. A motion was made by Ms. Stohl to approve payroll checks, seconded by Mr. Palmer.  All in favor.

 

  1. A discussion ensued regarding getting quotes for payroll and accounts payable.  This job was done by Michelle and the Board would like to look into other possibilities.  Perhaps an outside company. 

 

  1. Executive Session – The meeting was called into Executive Session at 9:00 P.M. A motion to do so was made by Ms. Stohl, seconded by Mr. Gray.  All in favor.

 

  1. A Motion was made to come out of Executive Session at 9:30 P.M. by Ms. Stohl seconded by Mr. Gray.  All in favor.

 

  1. A Motion was made by Ms. Stohl and seconded by Mr. Palmer to hire Linda Michalek as a temporary Administrative Assistant to the Board for approximately 20 hours per week or as requested by the Board.  This position will not pay benefits; however, the issue of retirement has to be looked into.  The Board recognized that Ms. Michalek has prior municipal government experience, has operated a business and has handled grants. The Board recognized Ms. Stohl, as the Chair, has responsibility to train a new person to the duties and responsibilities and sees this as an opportunity to save the town money in both wages and benefits.   All in favor.

 

  1. A Motion was made by Ms. Stohl and seconded by Mr. Palmer to increase the salary of the Town Clerk by $1578/year retroactive to pay period ending March 18, 2006.  Information was collected from similar towns in Vermont, which are all seeing increases to these positions and this increase is justified.   All in favor.

 

  1. A Motion was made Ms. Stohl and seconded by Mr. Palmer to increase the salary of the Town Treasurer to $12,381, the difference retro-active to January 1, 2006.  All in favor.

 

  1. Adjournment.  Motion was made by Mr. Palmer, seconded by Mr. Gray to adjourn.  All in favor. Meeting ended at 9:40 PM.

 

Respectfully Submitted,

 

 

Linda Michalek

 

 

APPROVED

Town of Braintree

Selectboard Meeting Minutes

February 1, 2006

 

Present:

Walt Palmer, Selectboard                                                         Tut Doane, Braintree Citizen

Michelle Keyes, Administrative Assistant                                   Janice Thresher, Braintree Citizen

Richard Bowen, Town Clerk

Steve Hislop, Treasurer

Jocelyn Stohl, Selectboard Chair

Elaine Stockwell, Selectboard

 

  1. The meeting was called to order at 6:11 p.m. by Jocelyn.

 

  1. The minutes of January 17th were reviewed.  Motion made by Elaine and seconded by Jocelyn to approve the minutes of January 17, 2006, with corrections, all in favor.

 

  1. Highway Report.  An access permit was reviewed for Gene Bianco.  Motion made by Jocelyn and seconded by Elaine to have Walt Palmer approve this access permit for Gene Bianco pending receipt of the accurate location of the access, all in favor.  This must be accomplished within thirty days of receipt of the application. 

 

The pick-up had some u-joint repairs.  All equipment is in good working order.

 

  1. Citizen Comments.  Richard Bowen, representing the Braintree Historical Society, reported that they are planning to have a dance at the Town Hall on May 20th, with Jim Sardonis’ band donating their services to the event.  This is a fundraiser to repair and rehabilitate the Braintree Hill Meeting House.  The Historical Society is requesting that the town waive the rental fee for the use of the Town Hall.  The Selectboard was in favor of this, however, requested that they submit an application with details of the event.  The Historical Society would also like to speak at Town Meeting.

 

  1. Old Business.  All old business items were tabled.

 

  1. New Business.  Tut Doane spoke of his recent Moderator training.  He was looking for any information from the Board that could be helpful to him on Town Meeting Day.  He inquired about any known empty offices.  The Board is not aware of any at this time.  Tut was also interested in reviewing the budget.  He mentioned that the school informational meeting is Wednesday, March 1st, at 7:00 at the Town Hall. 

 

The Town Meeting warning was reviewed by the Board with some final changes made.  Motion made by Elaine and seconded by Walt to approve the warning as corrected for the 2006 Town Meeting, all in favor. 

 

Richard presented the Board with a liquor license for the Snowsville General Store and the Royal Butcher.  Motion made by Walt and seconded by Elaine to approve a 2006 Second Class Liquor License for the Snowsville General Store, all in favor.  Motion made by Elaine and seconded by Walt to approve a 2006 Second Class Liquor License for the Royal Butcher, all in favor.

 

  1. Treasurer Report.  Steve reported that if the budget passes as presented, using last year’s data figures, based on a $100,000 value, taxes would decrease by approximately $11. 

 

  1. Payment Orders.  Payment orders were reviewed.  Motion made by Walt and seconded by Elaine to approve payment orders, all in favor.

 

  1. Adjournment.  Motion made by Elaine and seconded by Walt to adjourn the Selectboard meeting at 8:31 p.m., all in favor.

 

 

 

Jocelyn called the Board of Health meeting to order at 8:31 p.m.

 

The minutes of January 4th were reviewed.  Motion made by Elaine and seconded by Walt to approve the minute for January 4, 2006, as corrected, all in favor.

 

Motion made by Elaine and seconded by Walt to adjourn the Board of Health meeting at 8:41 p.m., all in favor.

 

Respectfully submitted,

 

Michelle A. Keyes

Administrative Assistant

 

 

APPROVED

Town of Braintree

Selectboard Meeting Minutes

January 17, 2006

 

Present:

Walt Palmer, Selectboard                                                         Braintree Citizens:

Michelle Keyes, Administrative Assistant                                   Brian Jones

Elaine Stockwell, Selectboard                                       Doug Bent

Mark Chase, Highway Supervisor                                             Amy Hook-Therrien

Steve Hislop, Treasurer                                                            Kris Haupt

Richard Bowen, Town Clerk                                                    Janice Thresher

Jocelyn Stohl, Selectboard Chair

 

  1. The meeting was called to order by Jocelyn at 6:02 p.m.

 

  1. The minutes of January 3rd were reviewed.  Motion made by Elaine and seconded by Walt to approve the minutes of January 3, 2006, with corrections, all in favor.

 

The minutes of January 7th were reviewed.  Motion made by Elaine and seconded by Walt to approve the minutes of January 7, 2006, all in favor.

 

The minutes of January 10th were reviewed.  Motion made by Elaine and seconded by Walt to approve the minutes of January 10, 2006, with corrections, all in favor.

 

The minutes of January 14th were reviewed.  Motion made by Elaine and seconded by Walt to approve the minutes of January 14, 2006, all in favor.

 

  1. Highway Report.  The Highway Supervisor reported that they’ve been plowing and that there have been a lot of icy roads requiring sand.  He also reported that they repaired the brake pads on the pick-up and that the 01 truck had spring work done.

 

  1. Citizen Comments.  Amy Hook-Therrien spoke to the Board about a spaghetti dinner fund-raiser that she is organizing for school credit to raise money for the Braintree Hill Meeting House.  The dinner will be on March 18th with two servings.  She plans to advertise it through the radio, newspaper and television.  Amy was requesting the use of the Town Hall at no charge.  The Board requested that Amy provide a written statement about the event.  The Selectboard agreed to waive the fee for this event.  In addition, the Town will dispose of the trash. 

 

A citizen inquired about whether the Highway Department was using the steam thawer for culverts.  Mark Chase, Highway Supervisor, responded that they are.

 

  1. Old Business.  The Board reviewed the final budget figures presented to them by the Treasurer after all changes and insertions had been made.  The total town expenses budget is $239,775.  The total highway expenses budget is $411,779.  The total combined budget for the town and the highway for 2006 is $651,554.  This represents a budget increase of 5.03% for 2006.  Motion made by Jocelyn and seconded by Elaine to approve the projected budget for 2006 for the town of $239,775, all in favor.  Motion made by Elaine and seconded by Walt to approve the projected budget for 2006 for the highway of $411,779, all in favor.  The final numbers for the 2005 actual town expenses were $226,875.44.  The final numbers for the 2005 actual highway expenses were $384,556.04.  This resulted in a surplus for the town of $4,112.39 and a surplus for the highway of $4,827.24, compared to the revised budgeted amounts from 2005. 

 

  1. Treasurer Report.  Steve’s estimated anticipated income for 2006 is $188,400.  There is an increase in income over last year due to a higher balance on hand at the start of the year.  As a result, the increase in property taxes will be between $28 - $30 per $100,000 for property taxes for the town and highway portion.  Delinquent tax collections were also up for 2005.  The anticipated delinquent taxes amount was $59,707.  We received $78,162 in delinquent taxes for years prior to 2005; plus $14,885 in undeposited delinquent taxes for years prior to 2005.  Delinquent taxes collected from October 16th through December 31st were $74,245.  Steve predicts that the interest rates will probably be higher on the next borrowing.  He is projecting a variable rate of 4.75%. 

 

Steve requested a resolution for a tax anticipation note of $200,000 at 4%.  This note would be for the period of February 1st through November 2006.  He noted that we will be borrowing $50,000 less with a term two months shorter than we did last year.  Motion made by Elaine and seconded by Walt to authorize the Treasurer on behalf of the Selectboard to borrow $200,000 at 4% for a tax anticipation note effective February 1st to be paid off by the end of November, all in favor.

 

  1. New Business.  An Access Permit for Gene Bianco was received on January 12th.  The Board has 30 days to act on it.  Mark indicated that there were no boundaries or driveway markings for him to go by when he inspected the potential driveway access.  Mark will contact Gene to clarify the markings and will report back to the Board.

 

  1. Town Clerk Report.  Richard reminded the Selectboard that the Town Warning must be approved soon.  The Board plans to accomplish this in their next regular Selectboard meeting.

 

Richard informed the Board that Kermit Labounty, representing the Randolph Fire Department, had been in wondering about the monies available to us through Homeland Security for communications equipment.  He also wanted to know if we had discussed with the Fire Warden to advise permittees to call Hartford dispatch just prior to lighting a fire so that there will be less confusion and false alarms.  The Board was familiar with these items and will follow-up.

 

Richard reported that the Council on Aging had circulated a petition to be placed on the warning for Town Meeting.  The wording of the petition is uncertain.  The Board will check on their ability to amend the petition.

 

Richard, speaking as a Lister, reported that due to the Common Level of Appraisal (CLA) being below 80% of what the State says is fair market value, 100 towns need to be reappraised.  Additionally, 37 towns whose CLA figures are still over the 80%, have Coefficients of Dispersion (COD) that exceed 20%.  So, at this point, 137 towns need to be reappraised throughout the State.

 

  1. New Business.  The next Selectboard meeting on February 7th has been rescheduled to the previous Wednesday, February 1st, due to the High School vote being held at the Town Office on the same day.    

 

The Board reviewed the status of Dustin Drive, as we need to add it to our Certificate of Highway Mileage for AOT.  It was clearly recalled, with dialogue in two previous meetings that the Town will maintain the road.  There was a delay in sending a letter to the Randolph Technical Career Center until permits were researched.  Motion made by Walt and seconded by Elaine retroactive to November 1, 2005, that the Selectboard formally accepted Dustin Drive as a town public highway.

 

  1. Executive Session.  Motion made by Elaine and seconded by Jocelyn to enter into Executive Session at 7:15 p.m. to discuss a personnel matter, all in favor.

 

Motion made by Elaine and seconded by Walt to exit Executive Session at 8:02 p.m., all in favor.

 

  1. Payment Orders.  Payment orders were reviewed.  Motion made by Elaine and seconded by Walt to approve payment orders, all in favor.

 

  1. Adjournment.  Motion made by Walt and seconded by Elaine to adjourn the meeting at 8:15 p.m., all in favor.

 

Respectfully submitted, 

Michelle A. Keyes

Administrative Assistant

      

 

APPROVED

Town of Braintree

Selectboard Meeting Minutes

January 14, 2006

 

 

Present: 

Walt Palmer, Selectboard

Michelle Keyes, Administrative Assistant

Elaine Stockwell, Selectboard

Steve Hislop, Treasurer

Mark Chase, Highway Supervisor

Jocelyn Stohl, Selectboard Chair

 

The meeting was called to order at 9:39 a.m., by Elaine.

 

The Board, the Treasurer, and the Highway Supervisor worked on the final numbers for the 2006 budget.  The Board is planning to approve the 2006 budget at the next regular Selectboard meeting.

 

Motion made by Walt and seconded by Jocelyn to adjourn the meeting at 4:50 p.m., all in favor.

 

Respectfully submitted,

 

 

 

Michelle A. Keyes

Administrative Assistant

APPROVED

Town of Braintree

Selectboard Meeting Minutes

January 10, 2006

 

Present:                                                                        Cemetery Commissioners:

Elaine Stockwell, Selectboard                           Kris Haupt

Walt Palmer, Selectboard                                             Loren Bent

Jocelyn Stohl, Selectboard Chair                                   Phyllis Hawley

Michelle Keyes, Administrative Assistant                       Carl Thresher

Steve Hislop, Treasurer                                                Laura Davidson

                                   

The meeting was called to order at 6:32 p.m. by Jocelyn.

 

The Selectboard met with the Cemetery Commissioners to discuss their budgeting plan, auditing procedures and some general concerns. 

 

The Town Auditors audit the cemetery funds.  The bequests received are the only funding source for the cemeteries.  It has been brought to the attention of the Selectboard that the interest earned on the bequests is no longer sufficient income to pay for expenses.  Times are changing and so are the needs of the cemeteries.  It has come to the point where Town funds are continuing to be needed to take care of the cemeteries.  Jocelyn noted that the Town is also facing a change in our accounting and bookkeeping practices.

 

The Cemetery Commissioners are requesting $6,000 from the Town for 2006.  It was noted that we should not draw from one cemetery’s funds to pay expenses for another.  Also, cemeteries that were once private family cemeteries are now Town cemeteries.  The private cemeteries did not have to give bequests when they were started. 

 

Due to interest rates being low on bequests and rising expenses, bequest rates were increased last year to be able to continue to tend to perpetual care.  Only the interest on the bequests is allowed to be used for expenses.  The only real expense that can be paid at this time is for mowing. 

 

Individuals performing work for the cemeteries should directly bill the cemetery for payment.  Money requested from the Town will be transferred to the cemetery as needed.  When town funds are expensed we must have a paper trail with payment orders approved by the Selectboard. 

 

Some ruts were filled in on the roadway for two of the cemeteries last year.  The Commissioners feel that it was not done properly.  However, better communication in the future regarding issues of this nature will solve this problem. 

 

Motion made by Jocelyn and seconded by Walt to adjourn the meeting at 7:26 p.m., all in favor.

 

Respectfully submitted,

 Michelle A. Keyes

Administrative Assistant 

 

APPROVED

Town of Braintree

Selectboard Meeting Minutes

January 7, 2006

 

 

Present:

Elaine Stockwell, Selectboard

Jocelyn Stohl, Selectboard Chair

Steve Hislop, Treasurer

Michelle Keyes, Administrative Assistant

 

Jocelyn called the meeting to order at 9:25 a.m.

 

The Board and the Treasurer continued to work on some budget figures for the 2006 budget.

 

Motion made by Elaine and seconded by Jocelyn to adjourn the meeting at 12:02 p.m., all in favor.

 

Respectfully submitted, 

Michelle A. Keyes

Administrative Assistant

 

APPROVED

Town of Braintree

Selectboard Meeting Minutes

January 3, 2006

 

Present:

Elaine Stockwell, Selectboard                                       Verne Duclos, Braintree Resident

Walt Palmer, Selectboard                                                         Brian Jones, Braintree Resident

Michelle Keyes, Administrative Assistant                                   Janice Thresher, Braintree Resident

Richard Bowen, Town Clerk                                                    Kris Haupt, Braintree Resident

Steve Hislop, Treasurer                                                            Kevin Geiger, TRORC

Jocelyn Stohl, Selectboard Chair                                               Crystal Loffler, TRORC

Jessica Wright, Planning Commission

 

  1. The meeting was called to order by Elaine at 6:08 p.m.

 

  1. The minutes of December 20th were reviewed.  Motion made by Walt and seconded by Elaine to approve the minutes of December 20, 2005, with corrections, all in favor.

 

  1. Highway Report.  The Highway Crew has been plowing and sanding; tending to normal winter operations.  The 01 truck has a broken spring that the Highway Supervisor will have repaired.

 

  1. Citizen Comments.  Verne Duclos presented the Board with some old town maps.  One is from 1970 and the other is from 1877.  They are being donated by his mother Katharine Duclos.

 

  1. New Business.  The Board received a Certificate of Highway Mileage from AOT.  Dustin Drive was added as a town road last year and will need to be included in our total highway mileage.  Some research is needed to complete the forms at the next meeting.

 

            Two Rivers attended the meeting to review changes to the Town Plan, with an overhead            presentation, that were recommended by the Board at a previous meeting.  Another         hearing will need to be held and warned.  Jessica Wright, representing the Planning           Commission, commented that the Planning Commission would like to review the final             changes one last time.   

 

A petition received on December 20th to change Town Meeting Day from Tuesday, March 7th, to Saturday, March 4th, was forwarded to and reviewed by the town attorney.  He indicated that the timelines of the petition were not sufficient and that the wording of the petition would have only made the change good for one year.  Motion made by Jocelyn and seconded by Elaine to recommend that the petition to change Town Meeting Day be denied.  An article will be placed on the warning this year to change Town Meeting Day next year.  The Attorney’s answer is in writing and will be filed for public record in the future.

 

  1. Old Business.  The Board reviewed some budget figures.

 

  1. Payment Orders.  The payment orders were reviewed.  Motion made by Elaine and seconded by Walt to approve the payment orders, all in favor.

 

  1. Executive Session.  Motion made by Jocelyn and seconded by Elaine to enter into Executive Session at 8:49 p.m. to discuss a personnel matter, all in favor.

 

            Motion made by Walt and seconded by Elaine to exit Executive Session at 8:59 p.m., all           in favor.

 

  1. Adjournment.  Motion made by Walt and seconded by Elaine to adjourn the meeting at 9:15 p.m., all in favor.

 

Respectfully submitted, 

Michelle A. Keyes

Administrative Assistant 

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