2009 Selectboard Minutes Archive
Approved Minutes
Selectboard Meeting
December 1, 2009
Present:
Walt Palmer-Selectboard Member; Sharon Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Chris Sargent-Two Rivers Ottauquechee Regional Commission; Bob Moyer-Chair of the Planning Commission; Karen Russo-Treasurer; Tom Brown-Highway Foreman ; Brian Jones-Resident; Janice Thresher-Resident; Julia Haupt-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 6:00 p.m.
Guest
Chris Sargent shared information about the Energy and Efficiency Conservation Block Grant program. He noted that, in addition to supporting energy audits, retrofitting and related activities, there is included some support for planning activities, as well; the deadline for the initial application is Dec. 8th. Since the Braintree Town Plan is required to be updated soon, he asked if there was interest in applying for some funding to assist with that. Mr. Moyer commented that the Planning Commission would find it very valuable to have technical assistance from TRORC on the Town Plan update/revision project.
Following brief discussion, on motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously agreed to work with Mr. Sargent of TRORC on the grant application for the Town Plan funding assistance. The board designated Ms. Liebert to be the signer on the grant application form.
On motion of Ms. Liebert, seconded by Mr. Palmer, the minutes of November 17, 2009 were approved.
Citizen’s Comments
Ms. Haupt commented on the poor quality grading work that's been done on town roads in recent years; and she asked if road crew members will be attending grader training. She also asked whether there is a plan to ask voters at town meeting about purchasing an excavator. Mr. Brown advised that he plans to attend grader training next summer. As for an excavator, Mr. Brown and Mr. Palmer noted that they have been gathering information and comparing the annual costs of leasing/owning a backhoe versus paying equipment rental fees.
Reports
Ms. Russo provided financial reports for review. She advised that delinquent taxes for 2009 amounted to $92,000, which is less than last year; the list has been turned over to the Delinquent Tax Collector (DTC). Ms. Russo noted that she will be contacting Mr. Gray to schedule time when he can assist with our end-of-year review of the financials. She reported on her recent conversation with Lake Sunapee Bank about their municipal loan rate; she is also negotiating with two local banks.
Mr. Brown advised that the equipment is ready for winter. Some spare parts have been purchased, in order to make repairs easier and quicker. The road crew has been cutting dead trees from along roadsides, and has removed some fallen trees from beside the stream near lower West Street, because of the hazard they posed. A few small wash-outs have been repaired.
The Delinquent Tax Collector's report was reviewed. The board noted that some of the delinquencies are growing instead of being paid off. Mr. Gallant expressed his ongoing concern about the adequacy of payment plans; and he noted that he will continue his discussion of specific questions and recommendations with Ms. Carpenter, the DTC.
New Business
The board reviewed a year-to-date expense report; some questions about specific line items were answered by Ms. Russo and Ms. Jarvis, and other questions are to be explored further.
The draft budget was briefly reviewed. The board decided to meet with the group of volunteers who have been working on that budget and planning for a possible fiscal year transition. The meeting is scheduled for December 8th at 8:00 a.m. Ms. Jarvis will post the required notice.
The preliminary Orange County budget was reviewed. It was noted that the exact amount of Braintree's expected contribution/obligation is not yet available, but it can be estimated.
On motion of Mr. Gallant, seconded by Mr. Palmer, the board unanimously approved renewal of the annual contract with Central Vermont Humane Shelter to care for stray animals.
The board reviewed the DRB's decision on the proposed new gravel pit.
The board reviewed a letter from Comcast describing their services.
Old Business
There was discussion about the cost of re-keying or replacing locks or installing a keyless entry system. Mr. Gallant offered to replace the locks on the town office building doors. Ms. Jarvis will engrave each new key with a number and set up a master list of individuals issued keys.
A brief update was provided on the Menard Road bridge. Kristin Higgins, state engineer, is awaiting a letter from the Selectboard indicating that we concur with the plan. At the completion of the project, the Town will be responsible for working with a landowner to re-set a section of fence. Mr. Palmer will talk with that property owner. Ms. Liebert will prepare a letter for Ms. Higgins. Mr. Palmer indicated that he wants to further explore the idea of setting the existing temporary bridge off to one side and continuing to use it during the new bridge construction.
Members were reminded about upcoming meetings with a Northern Benefits representative to discuss health insurance plans, and with a Nortrax representative to discuss equipment lease arrangements.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved payment orders.
On motion of Mr. Palmer, seconded by Ms. Liebert, the meeting was adjourned. Adjournment was at 8:30 p.m.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Selectboard Meeting
November 17, 2009
Present
Sharon Liebert-Selectboard Chair; Walt Palmer-Selectboard Member; Brian Jones-Resident ; Janice Thresher-Resident; Julia Haupt-Resident; Jocelyn Stohl-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 6:01 pm.
On motion of Ms. Liebert, seconded by Mr. Palmer, the minutes of November 3, 2009 were unanimously approved.
Citizens' Comments
Ms. Haupt reported a large tree down across the end of a culvert near a camp above Bent Hill Road.
The board reviewed a letter and several articles received from Marie Kittel about outdoor wood-fired boilers/furnaces. It was agreed that copies would be forwarded to the Planning Commission for their review and discussion.
Reports
A report from the treasurer advised that $ 2,042,985.21 has been collected in taxes; and$99,988.00 remains outstanding. The warrant for delinquent taxes is expected to be ready by Friday, November 20th.
Highway Report: A wash-out on Bent Hill Road is scheduled to be fixed in the coming week. Planning is underway for which culverts should be replaced next summer. It was reported that there are several fallen trees in the stream beside lower West St.; they represent a potential threat/hazard to the road, since in the event of high water they could easily block the culvert. It was agreed that the road crew would remove them as a preventive measure.
New Business
The board reviewed some health insurance plan options; Ms. Jarvis will set up a meeting with our Northern Benefits representative who has been helpful past years.
The board reviewed a draft letter of thanks to Vermont Rural Fire Protection Task Force; Ms. Liebert will sign and send it.
Vermont Watershed Grants Program information was briefly reviewed and discussed; projects are ranked according to several criteria and the application deadline is December 4th. It was noted that there may be other potential sources of funds to help with streambank stabilization work, and Ms. Liebert will begin to inquire.
The board reviewed the rates to be billed to Rochester for work recently done on Rochester Hollow Road. The hourly rates for equipment will be the same as last year, but the rate for sand will increase to $13 a yard because our costs have increased. Ms. Jarvis will prepare the bill.
CAT5 cable to hook up a computer at the garage will cost about $55; there is already a conduit in the ground between the office and the garage that the cable can be pulled though, and there is an open port on the router. The old computer to be hooked up at the garage may need a small amount of work, but should be adequate for road crew members to check the weather, use e-mail, and have access to a few files they currently use. Selectboard gave the "go-ahead" to have this done.
There was brief discussion of a letter from Retired Command Sergeant Major Lou Lertola asking that we put before the voters at Town Meeting a question about increasing disabled veterans' property tax exemptions to $40,000.
A letter was reviewed from VLCT Unemployment Insurance Trust, notifying the town about a rate increase which will take effect next year due to higher unemployment costs.
The board decided to change the January 19th meeting to January 26th.
On motion of Ms. Liebert, seconded by Mr. Palmer, the payment orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Palmer, the board went into executive session, for discussion of personnel matters and for discussion of WRVA budget material marked "Not for Public Distribution".
On motion of Ms. Liebert, seconded by Mr. Palmer, the board came out of executive session.
Following the executive session the board wanted to make it a matter of record that they agreed with Ms. Stohl's position that she should not vote to approve the WRVA budget for the following reasons:
1) A full time permanent position at the ambulance service was added to the budget without adequate information or justification; and according to existing WRVA policy, any changes to staffing modules or the addition of new personnel require the approval of the board of directors.
2) The monies to pay for a retained attorney for WRVA were included in the budget, even though at a meeting in the middle of the year the board of directors voted against retaining an attorney, because much of the work could be done by the administrator and there were other resources available at no cost.
3) While WRVA stated that their budget was "level-funded", in reality the planned expenses were increased. Citing the state of the economy, with job cuts, furloughs, hiring freezes, and pay cuts now a reality for many businesses, Ms. Stohl commented that she believed it was important for WRVA to identify additional savings.
Following the executive session, on motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously approved a merit pay increase of 4%, as budgeted, for Holly Jarvis, to be effective on her anniversary date.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously adjourned the meeting. Adjournment was at 8:45 p.m.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
October 20, 2009
Present:
Sharon Liebert - Selectboard Chair; Walt Palmer - Selectboard Member; Keith Gallant -Selectboard Member; Brian Jones - Resident; Jocelyn Stohl – Resident; Julia Haupt – Resident; Tut Hill Doan – Resident; Herb Campbell - White River Valley Ambulance; Pat Edwards - White River Valley Ambulance; Holly Jarvis - Administrative Assistant
Call to Order at 6:00 pm
On motion of Ms. Liebert, seconded by Mr. Gallant the minutes of October 6, 2009 were unanimously approved as corrected.
Guests
Herb Campbell and Pat Edwards of WRVA came for a "meet and greet" session and provided a brief summary page of ambulance service statistics. Discussion followed, and Jocelyn Stohl, town WRVA representative, outlined several issues of concern regarding the present performance and long-term sustainability of the service: (1) declining Medicare/Medicaid reimbursements, without significant call volume increases or additional revenue sources, will lead to ever-increasing annual costs/fees to the eight WRVA member towns; (2) paramedic intercept program is valuable and much-needed, but the present per call fee system for non-members is not working well, resulting in outstanding receivables beyond 60 days; (3) the quality of leadership and governance can be improved, with better communication and more effort devoted to identifying and implementing efficient and cost-effective methods of providing services; (4) long-term planning for future sustainability of the ambulance service should be occurring, with ongoing evaluation of alternative and best-practice models, such as a hospital-based ambulance service delivery model, for example. Board members expressed interest in having WRVA evaluate the idea of a merger with Gifford Medical Center, to determine the potential for efficiencies and cost-savings to the member towns.
Citizen’s Comments
Mr. Doan asked the board if they would support him trying to create an emergency access for Mobile Accures. He realizes that it would be very expensive to create the road which was being discussed at the meeting the other day, and that the town doses not want to shoulder that cost. The board agreed to support him in this project, and he will keep them informed.
New Business
Walker Rd: Mr. Gallant will draft a letter to Keegan Haupt regarding the board’s decision.
Mr. Palmer advised the board that he had spoken with Ralf Cook a few days ago. A few years ago the town had agreed to replace some culverts on Mud Pond Rd, and he was wondering when it could happen. It will be scheduled for next summer.
The letter from Two Rivers about there changes to their ranking system for bridge replacement recommendations to VTrans were reviewed.
Personnel policy review some changes suggested
The board is considered rekeying the locks on the town buildings because an old inventory list indicates that there are more keys out in the public than we have been able to locate.
Old Business
Gravel Pit plans were review.
On motion of Mr. Gallant, seconded by Ms. Liebert the Payment Orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Gallant the board unanimously adjourned the meeting. Adjournment was at 8:47 pm
Respectfully Submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
October 6, 2009
Present:
Sharon Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Walt Palmer-Selectboard Member; Brian Jones-Resident; Keegan Haupt-Resident; Kris Haupt-Resident ; Preston Bristow-Zoning Administrator; Robert Moyer-Chair of the DRB; Richard Bowen-Chair of the Listers; Nancy Gray-DRB Member; Karen Russo-Treasurer; Ken Paulhus-DRB Member ; Holly Jarvis-Administrative Assistant; Joan Richmond Hall-DRB Member; Jennifer Phipps-DRB Member; Linda Doane-DRB Member
Mr. Palmer called the meeting to order at 6:00 pm.
On motion of Ms. Liebert, seconded by Mr. Gallant, the minutes of September 15, 2009, were unanimously approved.
Guests
DRB members inquired about gravel pit operating procedures, asking questions about crushing and screening activities, as well as expected truck traffic times and volumes, noise and dust, and mud season and emergency work. A DRB hearing on the proposed gravel pit project is scheduled for October 22nd at the Town Hall at 7:00 pm.
Citizen’s Comments
Arthur and Darcy Hamlin’s letter was reviewed; Mr. Bowen noted that there are inaccuracies in the letter. He commented that he and Raymond Gray are planning to look at the comparative costs of operating the school versus tuitioning out students, to try to answer the question of whether there would be any resulting savings to the taxpayer. There was brief discussion about preparing a response to the letter, and perhaps collaborating with the School Board on that response.
Mr. Kris Haupt expressed concern about a number of items, especially the replacement of vehicles sooner than he thinks they should be replaced.
New Business
Mr. Bowen advised that a mobile home removed from the park was not taken off the Grand List for some reason; he asked for board members to approve and sign the related Errors and Omissions Report, as the board did.
The board reviewed and revised a letter intended for William Flick, about his driveway access on lower West Street.
A property appraisal prepared by Eric Benson was reviewed. It offered his opinion of the value of the 8.85 acre Jones parcel as land alone with no permanent access. It was noted by the board that the quantity of gravel available on the parcel has been estimated by the professional engineering firm that has been working with the town on necessary plans and permits.
There was brief discussion of three recommendations on delinquent tax policy suggested by the town auditors. The board agreed that it made sense for the auditors to communicate their recommendations directly to the Delinquent Tax Collector. Mr. Gallant commented that he had received answers to questions he posed recently about some of the larger old accounts; and he said he would share that information with the auditors.
The board reviewed the Better Backroads Grant information. Mr. Palmer will talk with Mr. Brown, Road Foreman, to see if there are any major erosion problems which would be good candidates for this grant funding. It was noted that the application deadline is October 30th.
The board reviewed a memo from Two Rivers-Ottauquechee Regional Commission about "Grant Opportunities for Vermont Town Energy Committees and Organizations."
Old Business
Mr. Keegan Haupt was provided a copy of road specifications/standards. There were questions and discussion surrounding the issues involved in upgrading a 4th class section of Walker Road to improve access for Mr. Haupt and two other landowners. Mr. Palmer proposed meeting with someone from Vermont's wetlands office, in order to get wetlands questions answered, and Ms. Jarvis will schedule that.
Other Business
Mr. Palmer advised that the new fireproof cabinet and new wall hangers for chains are now in place in the town garage. He commented that a number of routine general maintenance tasks have recently been accomplished in-house. He inquired about the amount remaining on the "small tools" budget line.
For planning purposes for next year's budget, it was noted that an estimate is required for the Menard Road bridge project, so that the town's 10% share can be calculated. It was also mentioned that guard rails need to be repaired in a few places, and on lower Riford Brook Road, the approach to the rail crossing needs improvement.
There was brief discussion about the large Thresher Road culvert that needs replacement. Mr. Palmer said he plans to evaluate the condition of the existing culvert to see whether it can be patched/repaired so that it will last awhile longer.
Mr. Gallant asked for members to read the draft personnel policy and get back to him with their comments and suggestions.
Ms. Jarvis will follow up with Cindy at the Randolph Town Office to ask the status of the tri-town agreement.
On motion of Mr. Gallant, seconded by Ms. Liebert, the payment orders were approved. Mr. Gallant and Ms. Liebert voted in favor. Mr. Palmer abstained. Motion carried.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously voted to enter into executive session for personnel matters.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved a fifty cent per hour raise for Arnold Chase for plowing this winter. Mr. Gallant and Ms. Liebert voted in favor. Mr. Palmer abstained.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously voted to adjourn the meeting. Adjournment was at 9:15 pm.
Respectfully submitted,
Holly Jarvis Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
Sept. 15, 2009
Present:
Sharon Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Walter Palmer-Selectboard Member; Jocelyn Stohl-Resident; Brain Jones-Resident; Tom Brown-Highway Foreman; Holly Jarvis-Administrative Assistant
The meeting was called to order at 6:08 pm by Ms. Liebert.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved the minutes of September 1, 2009.
Guests
Ms. Stohl shared information/advice received from other towns regarding the process of transitioning to a fiscal year system. Preparation of a 6-month and a 12-month budget is recommended. An initial planning/work session is scheduled for later in the week.
A letter from Genie Robbins was reviewed and briefly discussed. It was agreed that the board would meet with her on October 2nd to look at the Walker Road intersection.
Highway Report
Mr. Brown reported that the crew has been chipping roadside brush, working on closing the old gravel pit, and grading. Tire chains have been ordered, and replacement tires and spares are needed before winter. There was brief discussion about preventive maintenance schedules, tool inventories, and budget planning for the coming year.
New Business
The board studied plans for the bridges to be built at the proposed gravel pit. A few items of concern were discussed.
The required DRB hearing for the proposed gravel pit may occur October 22nd, if Rob Townsend's staff has the plans and permit information ready. Ms. Liebert will check with them in late September for a status report.
The board reviewed a draft of a letter to VoCon and agreed to send it.
Office Systems of Vermont's annual contract renewal for photocopier service was reviewed and accepted.
The Safety-Kleen annual contract was discussed, and the board decided not to renew it.
Old Business
Mr. Gallant commented that he has sent some questions regarding old accounts to the Delinquent Tax Collector.
Ms. Liebert advised that Paul Rea has inquired about an additional speed limit sign and a replacement load limit sign for Mobile Acres Road.
Two dry hydrants were installed on September 10th. The stand pipes still must be cut to the correct height and painted. Then the final report remains to be done before the town can receive the rest of the grant funds.
Resident Robin Rumazza has expressed her willingness to work with the town on an agreement for an emergency right-of-way across her property; it would provide an alternate route out of Mobile Acres Park and Abel Mountain Campground, if the main entrance road and/or rail crossing was blocked. DRB representatives plan to meet with her on Thursday.
Approval of Payment Orders
On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved payment orders. Ms. Liebert and Mr. Gallant voted in favor, and Mr. Palmer abstained.
A brief executive session was held for discussion of personnel matters.
Following the executive session, on motion of Ms. Liebert, seconded by Mr. Gallant, the board approved a pay increase of 4%, as budgeted, for a member of the road crew, to be effective on the anniversary date. Mr. Palmer excused himself from the discussion and abstained from the vote.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously adjourned the meeting. Adjournment was at 8: 01 pm.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
September 1, 2009
Present
Sharon Liebert-Selectboard Chair; Walt Palmer-Selectboard Member; Keith Gallant-Selectboard Member; Brian Jones-Resident; Tom Brown-Highway Foreman; Karen Russo-Treasurer; Keith Gallant-Selectboard Member; Holly Jarvis-Administrative Assistant
Mr. Palmer called the meeting to order at 6:00 pm.
On motion of Ms. Liebert, second by Mr. Palmer, the minutes of August 18, 2009 were approved. Because he was not present for the meeting of Aug. 18th, Mr. Gallant abstained.
On motion of Ms. Liebert, seconded by Mr. Gallant, the minutes of August 21, 2009 were approved as corrected. Because he was not present for the meeting of Aug. 21st, Mr. Palmer abstained.
Citizen’s Comments
The board reviewed a letter from Genie Robbins about changing the intersection of Walker Road and Peth Road from a Y to a T. Members agreed that the suggestion was a good one. Ms. Robbins will be invited to an early October meeting for discussion of the details.
Reports
Highway Report: Mr. Brown posed a question from a road crew member about whether the town will reimburse each crew member for one pair of boots this year. It had been the Town's practice in the past, but no one has made a request for reimbursement for several years. The board noted that we are in a tight budget year, and because this boot expense wasn’t included in budget figures, it was decided to deny the request at this time.
Mr. Brown also relayed questions from the crew about raising the comp time limit and having the option to choose between overtime pay and comp time. After discussion, on motion of Ms. Liebert, seconded by Mr. Gallant, the board agreed to allow employees to choose whether they prefer to receive overtime pay or comp time, or some combination, until their annual 40-hour comp time limit is reached. Ms. Liebert and Mr. Gallant voted in favor of the motion. Motion carried. Mr. Palmer abstained from the vote and discussion. The board will further study the idea of changing the comp time limit during the review/update of the personnel policy. Ms. Jarvis will prepare a revised timesheet form.
Mr. Brown shared information from his inquiries about the cost of a backhoe. He provided figures for new and used equipment, as well as the annual cost of a leased machine. To rent excavators and backhoes for the last four years, the town has spent an average of $8,551 a year, and had limited timeframes in which to use them. The board will consider this further, but expressed concern that it will be difficult to fit into a future budget.
Treasurer's Report: Ms. Russo reported that cash flow is a problem at present, but she expects tax payments to start coming in soon after mid-September. The board reviewed the financials and asked questions, including a question about the Municipal Planning grant and whether its associated expense for this year was budgeted for.
The Delinquent Tax Collector's Report was reviewed. Board members raised a few questions, which will be sent to Ms. Carpenter for a response.
New Business
The board discussed a few items in the personnel policy. Mr. Gallant will review VLCT’s sample personnel policy and begin work on a town policy draft that combines some of VLCT's language with our existing policy provisions.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board voted unanimously to approve payment orders.
On motion of Ms. Liebert, seconded by Mr. Palmer, the board voted unanimously to adjourn the meeting. Adjournment was at 8:45pm.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
August 21, 2009
Present
Sharon Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Holly Jarvis-Administrative Assistant
Ms. Liebert called the meeting to order at 9:05.
On motion of Mr. Gallant seconded by Ms. Liebert the minutes of August 4, 2009 were unanimously approved.
New Business
On motion of Ms. Liebert, seconded by Mr. Gallant, Walter Palmer was unanimously hired to fill the open road crew position as of August 31, 2009.
On motion of Ms. Liebert seconded by Mr. Gallant, the meeting was adjourned. Adjournment was at 9:40.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard
August 18, 2009
Present:
Sharon Liebert-Selectboard Chair; Walt Palmer-Selectboard Member;
Holly Jarvis-Administrative Assistant; Richard Bowen, Chair of the Listers; Brian Jones-Resident; Jocelyn Stohl-Resident; Tom Brown-Highway Foreman
Mr. Palmer called the meeting order at 6:02 p.m.
Citizens' Comments
Ms. Stohl and Mr. Bowen shared their thoughts about the town switching to a fiscal year. They have agreed to do some research and help put together a proposal for town meeting.
Highway Report
Mr. Brown reported that the washout on Bent Hill has been repaired. Ditching work is expected to be completed this week; then the crew will start chipping brush along the roadsides. The loader and grader tires have been fixed. There was brief discussion of upcoming training sessions to be scheduled for crew members.
New Business
The board reviewed a memo from American Consulting Engineers, requesting information for part of the Multi-Sector General Permit application. Mr. Palmer agreed to be named as the contact person for the gravel pit.
The town received three sealed bids for the 2002 F350 pickup. After review, on motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously accepted Mr. and Mrs. Gray's bid of $6,100.
Overweight permits for Rocky Bunnell and Darcy Nelson were reviewed and approved.
Other Business
Ms. Jarvis reported that recent computer hard drive and backup issues have been resolved.
On motion of Ms. Liebert, seconded by Mr. Palmer, the payment orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Palmer, the meeting was adjourned. Adjournment was at 7:34 p.m.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
August 4, 2009
Present:
Sharon Liebert-Selectboard Chair; Keith Gallant-Selectboard Member; Tom Brown-Highway Foreman; Bob Moyer-DRB Chair; Nancy Gray-DRB member; Brian Jones-Resident Jennifer; Phipps-DRB member; Steve Sedor-Resident; Joan Richmond Hall-DRB member; Mrs. Sedor-Resident; Linda Doane-DRB member; Holly Jarvis-Administrative Assistant
The meeting was called to order at 6:00 p.m.
On motion of Ms. Liebert, seconded by Mr. Gallant, the revision to the approved minutes of June 26 was unanimously approved.
On motion of Mr. Gallant, seconded by Ms. Liebert, the minutes of July 21, 2009 were unanimously approved.
Guests
DRB members expressed concern about the need for a secondary exit from Mobile Acres and Abel Mountain Campground in the event of an emergency, such as a train derailment. Discussion followed about possible solutions, including the idea of working out an agreement for an emergency right-of-way across some adjoining land. Conversations will be initiated with a neighboring landowner and representatives from the park and campground, with the goal of developing a workable plan.
Citizen’s Comments
Mr. and Mrs. Sedor asked the Selectboard to consider waiving the rental fee for the town hall, for an August 29th benefit dinner planned for their son, who was assaulted and severely injured and hospitalized last month. The event is to help raise funds for his medical expenses.
Ms. Liebert and Mr. Gallant agreed that the rental fee could be waived in this case; however, the refundable deposit would still be required.
Reports
Mr. Brown provided an update on summer road maintenance activities. He advised that there are a few minor repairs needed in the garage, and he is requesting estimates from a plumber and from the Overhead Door Company.
New Business
An introductory letter about membership in the Green Mountain Economic Development Corporation was reviewed.
A copy of Randolph's July 31st letter to the Agency of Transportation requesting an extension to the grant agreement for the West Street Project was reviewed.
Old Business
The board reviewed an estimate for water removal from the catch-basin under the diesel tank. Discussion followed; other options will be explored.
On the subject of upgrading a short class 4 section of Walker Road, a hearing date was set for Friday, October 2nd, at 9:00 a.m. Mr. Gallant will work on locating the original road survey in the town records. He will also draft a message to Mr. Haupt. Ms. Liebert and Ms. Jarvis will prepare the formal hearing notice to be sent to neighboring landowners and to be published in the newspaper.
Other Business
The board reviewed an information copy of a Project Review Sheet for Jesse Ernst's house construction on Summit Road.
On motion of Ms. Liebert, seconded by Mr. Gallant, the payment orders were unanimously approved.
On motion of Ms. Liebert, seconded by Mr. Gallant, the meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
July 21, 2009
Present:
Walt Palmer-Selectboard member; Keith Gallant-Selectboard member; Sharon Liebert-Selectboard Chair; Karen Russo-Treasurer; Richard Bowen-Chair of the Listers; Brian Jones-Resident; Tim Hislop-Resident; Keegan Haupt-Resident; Jesse Ernst-Resident; Holly Jarvis-Administrative Assistant; Tom Brown-Highway Foreman
Mr. Palmer called the meeting to order at 5:59 pm
On motion of Ms. Liebert, seconded by Mr. Palmer, the board approved the minutes from June 26, 2009. Mr. Palmer and Ms. Liebert voted in favor, and Mr. Gallant abstained. Motion carried.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously voted to approve the minutes from July 7, 2009.
Citizen's Comments
Mr. Ernst inquired about the status of Summit Road. The Board advised that because it is a private road, the Town does not maintain it. Responsibility for the maintenance rests with the owners who live on the road.
Reports
A report from the Delinquent Tax Collector was reviewed. Ms. Russo responded to questions about the record-keeping for interest and penalties.
Highway Report: Mr. Brown and the board discussed several items, including the status of culvert replacements and equipment repairs, and necessary purchases of winter tires, road salt, and undercoating for the pickup. There was brief discussion about scheduling an on-site training session with John Daly, a resource person from Vermont's Agency of Natural Resources. Mr. Brown expressed interest in having a computer installed in the Garage office. Wiring/cable capability will need to be checked to determine what's in place and what's needed.
New Business
Mr. Bowen and Ms. Russo provided an information sheet and calculations showing the projected new tax rate, and discussion followed. On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously voted to set the tax rate at 2.612 for residents and 2.7163 for non-residents. It was proposed that a note be included with the tax bills to explain the reasons behind the increase, and Mr. Bowen and Ms. Russo will draft the message. Mr. Bowen suggested that the Town consider changing over to a fiscal year (July through June); it was agreed that he will gather information and prepare a short summary for the next Annual Report, outlining the idea in advance of a Town Meeting Day discussion.
Ms. Jarvis reported that the computer server is performing poorly, and the company that we have depended on for service has not responded to repeated requests for assistance. She advised that Mr. Hislop had solved another minor computer problem for us recently, and has offered some advice regarding the server problem. Following discussion, on motion of Mr. Gallant, seconded by Ms. Liebert, the board agreed to accept Tim Hislop as an occasional on-call technician to assist with computer issues.
Vermont Agency of Transportation's "Amendment #1 to Bridge Finance and Maintenance Agreement” was reviewed. The board requested clarification of the terms "participating" and "non-participating" costs; the question will be sent to Kristin Higgins of AoT for a response before the agreement is signed. Board members would also like cost estimates for the Town's share for 2009 and 2010, if Ms. Higgins can provide them.
Vermont Department of Taxes' letter of agreement on use of the Marshall and Swift Cost Tables was reviewed and signed.
A letter regarding the redemption of a tax sale property was reviewed.
A letter from Two Rivers-Ottauquechee Regional Commission advised that parcel/tax map data will be passed to VCGI (Vermont Center for Geographic Information) where it will be made available on their web site. Selectboard members saw no need to "opt out" of this plan. Mr. Bowen, Chair of the Listers, has reviewed the letter as well, and agrees. It was noted that the data will include only parcel ID numbers, and no other identifying information.
The board briefly discussed the VLCT Annual Meeting and the selection of a "voting delegate"; Mr. Gallant and Ms. Liebert will check their schedules to see if one of them is available to attend.
The board talked with Mr. Haupt about a section of upper Walker Road, the improvements needed (brush cutting, ditching, culvert installation, addition of gravel), and the required process (beginning with a hearing and site inspection) to change its classification from class 4 to class 3. The interested property owners would be expected to bear the cost of the upgrade. Ms. Jarvis will locate the Town’s road standards and forward a copy of them to Mr. Haupt. Board members will consult VLCT for answers to a couple of procedural questions.
Park and Ride update: The town has received the final payment from the grant and has learned that a weight limit can be enacted to minimize wear on the pavement. It was agreed that a sign will be installed posting a 10,000 pound limit.
Phone service plans were reviewed. Because it appeared that Comcast's plan would be slightly more expensive, it was decided to stay with FairPoint service for both the Town Office and Garage, and to switch the long distance carrier at the Garage to FairPoint.
Other Business
Dry hydrant plans have been received from Troy Dare (of the Rural Fire Protection Task Force) and reviewed by the landowners. The grant funds, along with a contribution from the Randolph Fire Department, and some in-kind work from town officials, volunteers and landowners are expected to cover the costs. There was brief discussion about the installation work, when it might take place, and what type of equipment will be required.
No inquiries have been received about the 2002 pickup. Mr. Palmer suggested that the "classified ad" description and bid deadline information be added to the Town's website.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously voted to approve payment orders.
On motion of Mr. Gallant, seconded by Mr. Palmer, the board unanimously voted to adjourn the meeting. Adjournment was at 8:56 pm.
Approved Minutes
Selectboard Meeting
June 17, 2009
Present:
Sharon Liebert-Selectboard Member; Keith Gallant-Selectboard Member; Walt Palmer-Selectboard Member; George Gray-Resident; Brian Jones-Resident; Karen Russo-Treasurer; Larry Burns-Resident; Bob Moyer-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order at 6:20 p.m.
Guests
Mr. Burns advised that the Historical Society has reserved the Town Hall for a dinner for the Village Harmony singers who will be performing a July 5th concert at the Braintree Hill Meeting House. The Historical Society requests that the rental fee for the Town Hall be waived for this event. On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved waiving the rental fee for the Historical Society’s dinner at the Town Hall.
Mr. Moyer reported that the Planning Commission is ready to hold their public hearing for the new zoning regulations. That hearing is scheduled for July 9th at the Town Hall.
Mr. Gray answered questions about the financial statements and provided information about appropriate record-keeping for some of the specific transactions. Another review session will be scheduled for September.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board approved the Treasurer to make a weekly payroll liability payment electronically for the 941 payment required by the IRS.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board approved the minutes of June 2, 2009.
New Business
The board reviewed and briefly discussed several items, including the National Flood Insurance Program Biennial Report, the US Census Survey of Government Employment, and a questionnaire from ACORN. Ms. Liebert and Ms. Jarvis will complete the required census survey form.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board resolved that for the coming year, a petition with signatures of 5% of the registered voters will be required from those nonprofit organizations requesting special appropriations of town funds; and separate line items for each of those organizations will be included on the Town Meeting Warning. Ms. Liebert and Ms. Jarvis will prepare an information letter to be sent to organizations within the next few weeks.
Shredder and phone: The paper shredder has broken; there was brief discussion about what to order for a replacement.
Comcast has called with an offer for phone service at a monthly rate which would be less costly than our present service. The Administrative Assistant will gather additional information and details.
On motion made by Mr. Palmer, seconded by Ms. Liebert, the board unanimously approved the Payment Orders.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously approved entering into Executive Session for personnel matters.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved coming out of Executive Session.
On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously approved Tom Brown's merit pay increase of 4%.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously adjourned the meeting at 9:55 pm.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
July 7, 2009
Present:
Walt Palmer-Selectboard Member; Keith Gallant-Selectboard Member; Sharon Liebert-Selectboard Chair; Keegan Haupt- Resident; Brian Jones-Resident; Holly Jarvis-Administrative Assistant
The meeting was called to order by Mr. Palmer at 5:59 pm.
On motion of Ms. Liebert, seconded by Mr. Palmer, the minutes of June 17, 2009 were unanimously approved, as corrected
Citizen’s Comments
Mr. Haupt asked about the class 4 road at the upper end of Walker Road, and he expressed interest in having a short section (two-tenths of a mile) improved. The Board will evaluate the situation.
Reports
The board reviewed the financial statements prepared by the Treasurer.
New Business
Based on a recommendation from the DRB, and on motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously voted to appoint Linda Doane as an alternate member of the DRB.
An AoT letter about quarterly highway aid payments was reviewed and no action taken.
Information from AoT about the 2010 Transportation Enhancements Grant Program was reviewed and no action taken.
Information about the next round of Municipal Planning Grants was reviewed and will be forwarded to Bob Moyer, Chair of the Planning Commission.
Comcast’s letter outlining their monthly telephone service plans and rates was considered. Additional information is needed in order to determine whether a switch to their plan would offer any monthly savings over our present FairPoint service. This will be studied further.
An ad soliciting bids for the 2002 pickup was drafted and will be submitted to The Herald.
Old Business
Mr. Gallant advised that there are very few restrictions on small man-made ponds, if they don’t disturb seasonal streams and are not responsible for discharges. Mr. Gallant will speak with the residents who recently expressed concern about a pond.
Regarding the new gravel pit, Ms. Liebert reported that information is being gathered in preparation for local DRB review, and advice is being sought about how best to structure the purchase and sale agreement.
Other Business
A letter was reviewed about the status of the tax sale property that the Town purchased last December.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously approved payment orders.
On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously voted to enter into executive session for personnel matters.
On motion of Mr. Gallant, seconded by Mr. Palmer, the board unanimously voted to come out of executive session.
On motion of Ms. Liebert, seconded by Mr. Gallant, the board voted to offer the Road Foreman position to Tom Brown, a current road crew member, on a trial basis. Mr. Gallant and Ms. Liebert voted in favor of the motion, and Mr. Palmer abstained. The motion carried.
On motion of Mr. Gallant, seconded by Ms. Liebert, the board unanimously voted to adjourn the meeting. Adjournment was at 8:50 pm.
Respectfully submitted,
Holly Jarvis
Administrative Assistant
Unapproved Minutes
Braintree Selectboard Meeting
June 26, 2009
Present:
Walt Palmer, Selectboard Member
Sharon Liebert, Selectboard Chair
Bruce Salls, Applicant
Tom Brown, Applicant
Holly Jarvis, Administrative Assistant
The board interviewed candidates for the Highway Foreman Position.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Selectboard Meeting
March 23, 2009
Present:
Sharon Liebert, Selectboard Member Jocelyn Stohl, Resident
Walt Palmer, Selectboard Chair Tut Doan, Resident
Keith Gallant, Selectboard Member Janice Thresher, Resident
Julia Haupt, Resident
Henry Lefebvre, Highway Foreman Julie Messier, Resident
Karen Russo, Treasurer Ed Messier, Resident
Holly Jarvis, Administrative Assistant Tim Caulfield, Resident
Brian Jones, Resident
Joan Richmond Hall, Resident
1) The meeting was called to order by Mr. Palmer at 5:59 pm.
2) Approve Minutes from March 4, 2009. Ms. Liebert made the motion to approve the minutes of March 4, 2009. Mr. Gallant seconded the motion. All were in favor.
3) Guests
· Mr. Caulfield advised that he and Joan Richmond Hall have put together a fund raiser to raise the difference between what was voted on at town meeting ($3,250) and what Kimball Library will accept ($6,500) without cutting services to the town and charging residents. They have raised $2,950. They would like the board to consider adding the $300 from budget line 5205, which was designated for library memberships. The board agreed, and Mr. Palmer made the motion to accept the generosity of the public to help fund the library, and to add the $300 to the $3,250, making the town's library appropriation $3,550 for 2009. Ms. Liebert seconded the motion. All were in favor.
4) Citizens’ Comments
5) Reports
6) New Business
7) Other Business
8) Mr. Gallant made motion to approve payment orders. Mr. Palmer seconded the motion. All were in favor.
9) Mr. Palmer made the motion to adjourn the meeting. Ms. Liebert seconded, and all were in favor. Adjournment was at 8:39 pm
Respectfully Submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
May 29, 2009
Present: Walt Palmer; Keith Gallant; Sharon Liebert; Brian Jones; Sam Paddock; Brad Washburn
The group met at 8:00 a.m. on Friday, May 29, 2009, at the site of the proposed new gravel pit. Mr. Washburn explained a minor change to the site plan affecting the size of the temporary easement area to be granted by Mr. Paddock. Board members and Mr. Paddock signed a Memo of Understanding on the terms of their agreement; it was noted that a separate document may be required for the official recording of the temporary easement in the Town's land records. There was brief discussion about the need for fill material to raise the roadbed after the bridge is upgraded. Fill is to be sourced from Mr. Paddock's easement area. A question was posed about whether a locking entrance gate might be needed at some point in the future after the pit is open. Mr. Washburn advised that he will begin work on the construction general permit application. Ms. Liebert will check on what specific information/material will be required for the DRB's review. The meeting was adjourned at 8:20 a.m.
Approved Minutes Braintree Selectboard Meeting May 19, 2009
Present:
Walt Palmer-Selectboard member; Sharon Liebert-Selectboard member; Keith
Gallant-Selectboard member; Brian Jones-Resident; Karen Russo-Resident; Tut
Doane-Resident Holly Jarvis-Administrative Assistant
Call to order was at 6:06 pm.
On motion of Mr. Palmer, seconded by Ms. Liebert, the minutes of May 5, 2009 were approved. Ms. Liebert and Mr. Palmer voted in favor of the motion. Motion carried. (Mr. Gallant arrived near the end of new business so he was not present at this vote). On motion of Mr. Palmer, seconded by Ms. Liebert, the minutes of May 8, 2009 were approved. Ms. Liebert and Mr. Palmer voted in favor of the motion. Motion carried.
Reports
• Generator Report: Mr. Doane reported that the generator site is being
prepared. Dry Hydrants: Mr. Doane advised that the parts for the hydrants should
be purchased by mid-June, because the Randolph Fire Department is willing for
Braintree to use the $1,500 which remains in their current year budget for
hydrants. Their fiscal year ends June 30th and all bills should be in to them by
mid-June. Mr. Doane will be meeting with Troy Dare to develop a list of the
needed materials for purchase. He reported that the non-working hydrant in West
Braintree will be cut and capped, and the posts near it can be removed by the
Road Crew.
New Business
• Following brief discussion with the treasurer, on motion of Ms. Liebert,
seconded by Mr. Palmer, the board approved the pickup truck loan with Randolph
National Bank for the amount of $35,450.00. Ms. Liebert and Mr. Palmer voted in
favor of the motion. Motion carried. Mr. Palmer and Ms. Liebert signed the loan
form. (Mr. Gallant arrived later and signed the form.)
• Menard Road: The State of Vermont has requested information about the
right-of-way near the Menard Road bridge; the Board will respond with a letter
stating that the statutory width of three rods should be used.
• Dog Census: The constable will be contacted about the need for a dog census
and discussion of a timeframe in which it might be accomplished.
• On motion of Ms. Liebert, seconded by Mr. Palmer, the board approved the Basic
Emergency Operations Plan. Ms. Liebert and Mr. Palmer voted in favor. Motion
carried.
• Junkyard permit renewal for Stockwell's: The board reviewed the permit request
and signed it in approval.
• Access permit for Skarrow off Thayer Brook: The board reviewed the permit
request and signed it in approval.
• On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously
approved the over weight permit for W. B. Rogers.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously approved
payment orders. On motion of Mr. Palmer, second by Ms. Liebert, the board
unanimously voted to go into executive session for personnel matters. On motion
of Mr. Palmer, seconded by Mr. Gallant, the board unanimously voted to come out
of executive session. On motion of Mr. Palmer, seconded by Mr. Gallant, the
board unanimously voted to accept with great regret Mr. Lefebvre's resignation
effective May 29, 2009. The board commented that they appreciated Mr. Lefebvre's
hard work and dedication as Road Foreman. He has done an excellent job and will
be greatly missed. On motion of Mr. Palmer, seconded by Mr. Gallant, the board
unanimously voted to adjourn the meeting. Adjournment was at 7:59 pm.
Respectfully submitted, Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
May 8, 2009
Present:
Walt Palmer: Keith Gallant: Sharon Liebert: Brian Jones: Sam Paddock: Rob
Townsend: Brad Washburn
The group met at 8:00 a.m. on Friday, May 8, 2009, at Mr. Jones' property, at the site of the proposed new gravel pit. The preliminary site plan drawing was reviewed. There was discussion of the private road and bridge that will provide the access/approach to the pit, and Mr. Paddock and Board Members worked out a basic agreement, which will be put in writing. Mr. Townsend noted that he will move forward on getting the necessary stream alteration permits. Mr. Washburn advised that he can provide figures to help estimate the quantity of gravel. Mr. Jones will begin the process of applying for a subdivision permit. The meeting adjourned at 9:05 a.m.
Respectfully submitted,
Sharon Liebert
Approved Minutes Braintree Selectboard Meeting May 5, 2009
Present:
Keith Gallant-Selectboard member: Sharon Liebert-Selectboard member: Walt
Palmer-Selectboard chair: Kristin Higgins-Project Manager, VTRANS: Tim
Fillbach-VTRANS: Brian Jones-Resident: Melissa Stephen-Resident: Richard
Bowen-Lister: Peggy Hammond-Resident: Bob Moyer-DRB and PC chair: Norm Illsley-Resident:
Karen Russo-Treasurer: Bob Simpson-Resident: Henry Lefebvre-Road Foreman: Diane
Roche-Resident: Holly Jarvis-Administrative Assistant: Michel Roche-Resident:
Adele Roche-Resident: Janice Thresher-Resident
The meeting was called to order at 6:02 pm.
On motion of Mr. Palmer, seconded by Ms. Liebert, the minutes of April 21 were approved. Mr. Palmer and Ms. Liebert voted aye; Mr. Gallant abstained. Motion carried.
Guests
Ms. Higgins from the Vermont Agency of Transportation gave residents of Menard
Road an overview of the bridge replacement project, and listened to their
questions and concerns. The plan is to drive piles behind the current abutments,
add a precast cap, and install a prefabricated bridge. During construction,
which is expected to last a couple of weeks, residents will have access morning
and night, but the road will be closed during the day. Although it's not certain
when the project will take place, it could be as early as next summer. Ms.
Higgins estimated that the bridge will cost less than $ 500,000.00. With the
State Bridge program, the town's share would be 10% of the cost of the project.
Reports
Mr. Moyer advised that the draft of the updated zoning regulations is ready for
town input. The Planning Commission (PC) has scheduled a Town Forum for this
Thursday the 7th at 7 p.m. at the Town Hall.
He believes that the updated regulations will fix the problems which people
have brought to the attention of the board. Setback requirement have been
reduced throughout all the districts; and the document's language is easier to
understand. After the forum, the board will make changes, and then the draft
will go to the Selectboard for review. The next steps in the process will be
public hearings held by the PC and by the Selectboard. Mr. Moyer also noted that
in the meantime the Interim Amendments to the current zoning regulations need to
be reapproved by the vote of the Selectboard after a public hearing. The board
will prepare the required public notice.
Highway report: The new pickup should be arriving next week. Mr. Lefebvre will
check on the price of oil undercoating.
It was reported that on the Monday following Green-up Day, a large number of old
tires were dropped off, resulting in a higher disposal fee than anticipated.
There was brief discussion about the plan for starting work on the gravel pit
closure.
On motion made by Mr. Palmer, seconded by Ms. Liebert, the board unanimously
gave Mr. Lefebvre permission to enter into a contract with Gross for sand at the
delivered rate of $12.00 a yard, after inspection of it.
Treasurer's report: Ms. Russo provided a financial statement for review. She
noted that the VMERS retirement withholding issue has been resolved, except for
a final status report to the state.
New Business
On motion made by Ms. Liebert, seconded by Mr. Palmer, the board unanimously
approved the continued use of the equipment rates from last year as presented.
On motion made by Mr. Palmer, seconded by Ms. Liebert, the board unanimously approved the over weight trucking permits for Delbert Thurston, Jack Johnson, and HA Manosh Corp. On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously appointed Jennifer Phipps as a member of the Planning Commission for the term ending in 2011, and as an alternate member of the DRB.
VLCT Unemployment Insurance Trust's Report was reviewed. Mr. Gallant identified a correction to be made. Mr. Palmer advised that the large culvert replacement on Thresher Road will probably happen next year. It was noted that there are some roadside guardrails missing in that same area. The park and ride still needs to have lines painted and signs installed before it is complete. There was review and discussion of the information from VLCT about the FTC Red Flags Rule. Because our municipality does not meet the FTC's definition of "financial institution" or "creditor", the Board believes that the Red Flags Rule does not apply to our town. It was noted that VLCT recommends conducting an identity theft risk assessment on an annual basis. National Flood Insurance Program report will be filled out. Ms. Jarvis will consult with Two Rivers Regional Planning Commission staff for assistance.
On motion made by Ms. Liebert, seconded by Mr. Gallant, the board unanimously approved payment orders. On motion made by Mr. Palmer, seconded by Mr. Gallant, the board unanimously voted to adjourn the meeting. Adjournment was at 8:31 pm. Respectfully submitted, Holly Jarvis, Administrative Assistant
Approved Minutes Braintree Selectboard Meeting April 21, 2009
Present: Walt Palmer - Selectboard Chair: Sharon Liebert - Co-Chair: Brian Jones
- Resident:
Janice Thresher - Resident: Henry Lefebvre - Road Foreman: Tut Doane - Resident:
Stephen Brassard - Constable: Holly Jarvis - Administrative Assistant
The meeting was called to order at 6:01 pm. by Mr. Palmer.
On motion of Ms. Liebert, seconded by Mr. Palmer, the Board voted unanimously to approve the minutes of April 7, 2009.
Mr. Brassard and the Board discussed duties of the Constable. Reports Selectboard reviewed the Delinquent Tax Collector's report. Highway report: Mr. Palmer agreed to meet with Mr. Lefebvre to review a few highway concerns.
New Business
The Board reviewed information received from Randolph about a grant for Household Hazardous Waste Day. VLCT has provided information and a model identity theft prevention policy to assist municipalities in complying with the FTC's Identity Theft Red Flags Rule. This will require further review.
On motion of Ms. Liebert, seconded by Mr. Palmer, the Board voted unanimously to approve the Braintree Annex to the Two Rivers-Ottauquechee Regional Pre-Disaster Mitigation Plan, with the listed contact person to be changed to Tuthill Doane. The signed resolution form will be mailed back to Sally Hull, Regional Planner.
Other Business
Dry Hydrants: Two landowners have agreed to work with the town to put hydrants in their ponds. Mr. Doane has prepared the grant applications to be submitted to the Vermont Rural Fire Protection Task Force, and Mr. Palmer signed them for the Board.
On motion of Ms. Liebert, seconded by Mr. Palmer, the Board voted unanimously to approve payment orders.
On motion of Ms. Liebert, seconded by Mr. Palmer, the Board voted unanimously to adjourn the meeting. Adjournment was at 7:24 pm.
Respectfully submitted, Holly Jarvis Administrative Assistant
Approved Minutes
Braintree Selectboard
Meeting April 7, 2009
Present:
Walt Palmer-Selectboard Chair: Sharon Liebert-Co-Chair: Keith Gallant-Selectboard
Member: Brent Kay-OSSU Superintendent: Tut Doane-Emergency Generator Project
Manager: Jocelyn Stohl-Emergency Generator Grant Administrator: Marsha Dustin,
Green-up Day Coordinator: Julia Haupt-Resident: Brian Jones-Resident: Karen
Russo-Treasurer: Holly Jarvis-Administrative Assistant: Troy Dare-Engineering
Technician for the Vermont Rural Fire Protection Task Force
Mr. Palmer called the meeting to order at 6:00 pm.
Approval of Minutes
On motion of Mr. Gallant, seconded by Mr. Palmer, the March 23, 2009
Minutes were unanimously approved. On motion of Ms. Liebert, seconded by Mr.
Palmer, the March 24, 2009 Minutes were unanimously approved. On motion of Ms.
Liebert, seconded by Mr. Palmer, the March 27, 2009 Minutes were unanimously
approved.
Guests
The board reviewed the generator proposals with Mr. Doane, Mr. Kay, and Ms.
Stohl. On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously
voted to accept the proposal submitted by Brook Field Services. Ms. Dustin came
to ask if the road crew could assist with Green-up Day, May 2nd , by parking two
of the trucks out in front of the Garage for people to drop off green bags, and
then by picking up bags on the roadsides on Monday May 4th. The board agreed;
and they suggested that she speak with Mr. Lefebvre, Road Foreman, about the
arrangements. They also granted her a small budget for prizes and snacks for
participants. Mr. Dare, Engineering Technician for the Vermont Rural Fire
Protection Task Force, and Mr. Doane reported that they have recently looked at
several possible sites for dry hydrants in Braintree. Mr. Dare advised that he
expects grant funds to be available again this year, and applications must be
submitted by late April. It was noted that the fire department may be able to
provide at least some of the hardware, which could count toward the required 25%
matching funding. The grant maximum per project is $2,500. The various sites
reviewed have estimated total costs ranging from $2,500 to $8,000. The board
plans to study this further.
Reports
Ms. Russo advised the board that the audit has been completed, and that she has
a Balance Sheet and Profit and Loss Report available if they would like to
review it.
Gravel Pit Update: Test holes have been dug this past week. A list of items
completed will be added to the website shortly and kept up-to-date for residents
to review at their convenience.
New Business
Ms. Liebert updated the board on the status of an inquiry made last fall to
VoCon's Board of Directors regarding property they own in Braintree. A letter
has recently been received, and selectboard members decided to respond with a
few questions in order to gather some additional information. The "Certificate
of No Appeal or Suit Pending" was reviewed and signed by the board. On motion of
Ms. Liebert, seconded by Mr. Palmer, the board approved the over weight permits
for Green Mountain Heritage, Inc., Cardinal Logistics Management Corp., Newton
Construction LLC., and Michael Townsend.
The Local Multi-Hazard Mitigation Plan was received from Two Rivers Regional Planning Commission and will be discussed at the next meeting
Old Business
Mr. Palmer said he has noticed that more unregistered vehicles have appeared on
the Senecal property lately. Mr. Gallant will talk with the appropriate person
at the state environmental enforcement office about it.
Payment Orders
On motion of Ms. Liebert, seconded by Mr. Gallant, the board unanimously voted
to approve payment orders.
Executive Session
On motion of Ms. Liebert, seconded by Mr. Palmer, the board unanimously
voted to enter into an executive session for personnel matters.
On motion of Mr. Palmer, seconded by Ms. Liebert, the board unanimously voted to come out of executive session. On motion of Mr. Gallant, seconded by Ms. Liebert, the board set Ms. Thresher's pay rate at $2.50 per hour more than the treasurer's rate for the hours she spends training Ms. Russo, and $3.00 per hour less than the treasurer's rate for any work she may do as the assistant treasurer. Mr. Gallant and Ms. Liebert voted in favor. Mr. Palmer abstained. Motion carried.
On Motion of Ms. Liebert, seconded by Mr. Palmer, the board
unanimously voted to adjourn the meeting. Adjournment was at 8:57 pm.
Respectfully submitted, Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
March 27, 2009
Present:
Walt Palmer, Selectboard Chair
Keith Gallant: Selectboard Member
Sharon Liebert: Selectboard Co-Chair
Brian Jones: Resident
Rob Townsend: American Consulting Engineer
Brad Washburn: American Consulting Project Manager
The group convened at 11:00 a.m. on Friday, March 27th, at Mr. Jones' property, at the site of the proposed new gravel pit. Property line locations were noted, and there was discussion about digging test holes and placing markers in preparation for survey, with some of this work to begin next week.
The board reviewed and signed the Tobacco and Liquor License for Royal Butcher.
The meeting adjourned at 12:15 p.m.
Minute
Braintree Selectboard Meeting
February 24, 2009
Present:
Sharon Liebert - Selectboard Member: George Gray - Selectboard Member: Henry
Lefebvre - Highway Foreman: Janice Thresher - Treasurer: Holly Jarvis -
Administrative Assistant: Walt Palmer - Resident: Brian Jones - Resident: Julia
Haupt - Resident: Ed Messier - Resident: Julie Messier - Resident
1) Ms. Liebert called the meeting order at 5:59 pm.
2) New Business
• The board reviewed the town report and identified several numbers that had not
been updated with the final version submitted to the printer, as well as some
typographical errors. All the numbers were reviewed. Although the amount of the
discrepancies was relatively small, it was decided that a Revised Financial
Statement and schedules would be provided at the town meeting. The board also
considered what questions people may have so that they may have the information
available.
• The board received Ms. Stohl's resignation on the 16th. The resignation was accepted with regret. The board extends a big thank you for all the work she has done for the town. The notice of the opening was posted on the 22nd. Mr. Gray made the motion to appoint Walt Palmer for the remaining term of one year. Ms. Liebert seconded the motion, and all were in favor.
• Mr. Lefebvre provided updated information from Gateway Moters and Ted Green Ford related to the price of a replacement pickup.
3) Mr. Gray made the motion to approve the payment orders. Ms. Liebert seconded the motion. All were in favor.
4) Mr. Gray made the motion to approve the minutes of February 17, 2009. Ms. Liebert seconded the motion. All were in favor.
5) Mr. Gray made the motion to adjourn the meeting. Ms. Liebert seconded the motion. All were in favor. Adjournment was at 8:42
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Meeting
January 13, 2009
Present:
Sharon Liebert-Selectboard Member; George Gray-Selectboard Member; Richard
Bowen-Lister; Janice Thresher-Treasurer; Holly Jarvis-Administrative Assistant;
Julie Messier-Resident; Ed Messier-Resident; Amy Grasmick-Director of Kimball
Library; Tom Cooch-Resident; Brad Washburn-American Consulting Project Manager;
Rob Townsand-American Consulting Engineer; Brian Jones-Resident; Lisa Bermingham-Comcast
Representative
1) Ms. Liebert called the meeting to order at 6:05 pm
2) Ms. Liebert made motion to approve the minutes of December 16, 2008. Mr. Gray seconded the motion, and all were in favor.
3) Guests
• Kimball Library - Amy Grasmick and Tom Cooch, explained that the Library's
request for appropriation is increasing by $1,000 this year, to a total of
$7,500. They reminded the board of the services they offer to the school.
• New gravel pit - Rob Townsand provided advice and cost estimates related to
the proposed gravel pit site on the Jones property. Even thought there are some
challenges to be address, such as the stream bank erosion, he considers it a
feasible project. Several approvals will be required.
• Tax Mapping - Richard Bowen the Chair of the Listers, recommended Russell
Graphics for the tax mapping service because they had good reviews and their
fees are lower than those of the other two companies considered. Mr. Gray made
the motion to have Russell Graphics do the tax mapping. Ms. Liebert seconded the
motion. All were in favor.
• Mr. Bowen also reported that property sales in Braintree in the last three
months are not following the trend of the country. Our CLA has dropped from 82
to 75, and because of this our school tax rate is going to go up 7 percent. The
reappraisal update is scheduled to begin in July.
• Lisa Bermingham from Comcast spoke about Comcast's plans in Braintree.
o She advised that Comcast builds their network mile by mile, pole by pole. They
currently have no planned extensions in Braintree because the population isn't
dense enough. Where density is low and residents still want the service, then
those residents can share the cost of building the network.
4) Reports
• Treasurers Report. The board reviewed the line of credit loan and signed it.
They also reviewed financials.
5) New Business
• Tobacco and Liquor License Renewal for Snowsville General Store. Mr. Gray made
the motion to approve the license. Ms. Liebert seconded the motion. All were in
favor.
• The Highway mileage report was reviewed and signed with no changes.
• AoT agreement was reviewed. It was unclear exactly why we were being asked to
enter into this contract. Ms. Jarvis will call and request additional
information.
6) Ms. Liebert made the motion to approve the payment orders. Mr. Gray
seconded the motion. All were in favor.
7) Mr. Gray made the motion to adjourn the meeting. Ms. Liebert seconded the
motion. All were in favor. Adjournment was at 9:20.
Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Budget Meeting
January 23, 2009
Present:
Jocelyn Stohl-Chair; George Gray-Selectboard Member; Sharon Liebert-Selectboard
Member; Janice Thresher-Resident; Holly Jarvis-Administrative Assistant; Julia
Haupt-Resident; Mark Bannon-Engineer
1. Ms. Stohl called the meeting to order at 6:01.
2. Ms. Stohl made the motion to approve the minutes from December 30, 2008. Ms.
Liebert seconded the motion. All were in favor. Mr. Gray made the motion to
approve the minutes from January 20, 2009. Ms. Liebert seconded the motion. All
were in favor.
3. Guests New Gravel Pit - Mr. Bannon advised that there would be many
challenges associated with the proposed site, including Act 250 review, the
eroding stream bank, permits for a bridge, a power pole that may have to be
moved, as well as neighbors' concerns. He also noted that he could not predict
with certainty the amount of gravel we could get from that site. He commented
that he had recently explored the idea of a rail siding and having gravel
shipped in by rail. Costs associated with installation of the siding and rail
car transport charges made the gravel cost per yard too high for this to be a
practical option. He provided some additional comments and advice about another
potential site that the Board had identified.
4. Citizen's Comments - none
5. Reports- none
6. New Business
The budget was discussed, and it will require some additional work before it is
complete. Ms. Liebert made the motion to approve the Warning for March 3rd, 2009
Town Meeting. Ms. Stohl seconded the motion, and all were in favor.
7. Ms. Liebert advised that she had received a phone call from an individual who
asked if the Town would be willing to donate space for a few sessions of testing
of census worker candidates. Because of the costs of extra heating and possibly
extra plowing/shoveling at the Town Hall, it was decided that the usual rental
fee would be required.
8. Old Business
The board went to Randolph recently to listen to financial information about
West Street. The board advised Randolph that we had received an invoice for
$56,200.15 with no explanation and no back-up documentation as to what exactly
it was for. We expect to receive more information from Randolph's financial
office shortly.
9. Ms. Stohl made the motion to approve payment orders. Ms. Liebert seconded the
motion. All were in favor.
10. Ms. Liebert made the motion to adjourn the meeting. Mr. Gray seconded the
motion. All were in favor. Adjournment was at 9:56. Respectfully submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard Budget Meeting
January 20, 2009
Present
George Gray-Selectboard Member; Sharon Liebert-Selectboard Member; Janice
Thresher-Treasurer; Richard Bowen-Moderator; Holly Jarvis-Administrative
Assistant
Mr. Gray called the meeting to order at 9:10 am
Ms. Liebert made the motion to approve the minutes from December 16, 2008. Mr. Gray seconded the motion. All in favor.
Mr. Bowen assisted the board with a review of the draft warning for the town meeting. It will be considered for approval on Friday, January 22, 2009.
Mr. Gray made the motion to enter into negotiations with Brian Jones about a possible purchase of approximately 9.5 acres of land to potentially be used as a gravel pit. Ms. Liebert seconded the motion. All were in favor.
It was suggested that legal counsel be contacted for assistance. It was agreed that Ms. Liebert would consult Pam Stafford about preparing a brief "memo of understanding" that could be signed by Mr. Jones and the Board as a first step in the process.
Budget numbers were considered.
Ms. Liebert made the motion to adjourn the meeting at 1:30 pm. Mr. Gray second the motion all were in favor. Adjournment was at 1:30 pm.
Respectfully Submitted,
Holly Jarvis, Administrative Assistant
Approved Minutes
Braintree Selectboard
Meeting February 2, 2009
Present:
Jocelyn Stohl-Selectboard chair; George Gray, Selectboard member ; Sharon
Liebert-Selectboard member; Henry Lefebvre-Highway Foreman; Janice
Thresher-Treasurer; Holly Jarvis-Admin. Assistant; Brian Jones-Resident; Ed
Messier-Resident; Julie Messier-Resident; Julia Haupt-Resident; Sally Hull-TRORC
Regional Planner; Tuthill Doane-Emergency Management Director
1. Ms. Stohl called the meeting to order at 4:30 pm.
2. Citizens' Comments: Ms. Haupt advised that Alan Wakefield asked her to bring to the Board's attention a recent event near Three Corners on Thayer Brook Road; a new culvert there may have been damaged as logging equipment was unloaded near it. Mr. Lefebvre will follow up with Mr. Wakefield to learn the details.
3. Reports
• Highway: Mr. Lefebvre provided a short list of culverts and equipment to be
added to our "wish list", which will be forwarded to VLCT. VLCT is currently
assembling a master list of projects which might be eligible for federal
stimulus funds.
• Treasurer: Ms. Thresher reminded the Board that the school payment is due
March 15th.
4. New Business
• Sally Hull from Two Rivers-Ottauquechee Regional Commission introduced a draft
of the Pre-Disaster Mitigation Plan prepared for Braintree. There were comments
and questions about various sections of the plan, and Ms. Hull advised that she
would make a few revisions based on that input. Next, the plan is to be
submitted to the state and FEMA for approval, and then it will return to the
Selectboard for adoption.
• Mr. Doane mentioned other concerns related to disaster planning: the
importance of an alternate route out of Mobile Acres; the need for E-911
addresses for eight rail crossings; and exploring an "auto-dialing" arrangement
that could alert residents to avoid particular areas in times of disaster or
HAZMAT events. He also noted that the town's Emergency Operating Plan is due for
review and discussion.
5. Ms. Stohl made the motion to approve the Finance and Maintenance Agreement with the State of Vermont Agency of Transportation for project "Braintree Bro 1444(36)" which is the replacement of Menard Bridge. Ms. Liebert seconded the motion. Ms. Stohl and Ms. Liebert voted in favor. Mr. Gray abstained. Motion carried. Ms. Thresher notarized their signatures.
6. Old Business
• Ms. Stohl reported that she has received the detailed billing information on
the West Street project. She plans to review it before the next meeting and
share it with the Board at that time.
• Mr. Gray, Ms. Thresher and Ms. Jarvis worked on checking and finalizing
expense and budget figures for the Annual Report.
7. Ms. Liebert made motion to approve the payment orders. Ms. Stohl seconded the motion. Ms. Liebert and Ms. Stohl were in favor, and Mr. Gray abstained. Motion carried.
8. Ms. Liebert made the motion to adjourn the meeting. Mr. Gray seconded the motion. Mr. Gray and Ms. Liebert were in favor. (Ms. Stohl had excused herself earlier.) Motion carried. Adjournment was at 7:59 pm.
Respectfully submitted,
Holly Jarvis, Administrative Assistant