Mar 132017
 

Approved Minutes

Braintree Selectboard Meeting

March 8, 2017 at 6:00 p.m.

 

Present:

Richard Bowen, Selectboard Chair                                                                                      Brian Jones, Resident

Loren Bent, Selectboard Member                                                            Doug Gottshall, Resident

Keegan Haupt, Selectboard Member                                                Holly Jarvis, Admin. Assistant

Megan O’Toole, Selectboard Member                                  Jeff Masterson, Road Commissioner

Daniel Burson, Selectboard Member

 

Mr. Bowen called the meeting to order at 6:00 pm.

 

The Board reviewed the agenda, adding an update regarding the ATV ordinance, and Vital Records report.

 

Approve Minutes

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the minutes of February 21, 2017.

Citizen’s Comments: Mr. Gottshall is concerned with some of the wording he read in the Bent Hill Brewery Act 250 application. He clearly indicated that he supports the Brewery being where it is, and has no problem with how it is being operated currently. His concern stems from the wording in the Act 250 applications, in regards to how much alcohol they wish to be able serve in their tasting room. He has called the Department of Liquor and has learned that with the license the brewery has they can serve up to 8oz samples, but with a five day notice to the Department of Liquor that limit would be removed for a day. Mr. Gottshall also learned that the Selectboard has the authority to put additional restrictions on this type of license. Ms. O’Toole said she would look into the Town’s options.

 

Organizing the Selectboard

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved appointing Mr. Bowen as the Chair of the Board.
  • On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved appointing Ms. O’Toole as the Vice-Chair.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved appointing Mr. Haupt as the designated signer for the Board.
  • The Board agreed to keep the meeting time on the 1st and 3rd Tuesdays at 6:00 PM at the Town Office.
  • The three posting locations for meeting notices are going to remain: the bulletin boards outside the Town Office, the Town Hall, and Snowsville General Store. Notices will also be posted on the Town’s website (www.braintreevt.com), and the newspaper of record is The Herald of Randolph.
  • On motion of Mr. Haupt, seconded by Ms. O’Toole the Board unanimously approved the following areas of responsibility.
    • Highway – Mr. Bowen, with Mr. Haupt as the backup
    • Grant Evaluation – Mr. Burson, with Ms. O’Toole as the backup
    • Capital Plan & Budget – Mr. Bowen, with Ms. O’Toole as the backup
    • Town Office & Hall Improvements – Mr. Haupt, with Mr. Bent as the backup
    • Personnel Evaluation and Oversight – Ms. O’Toole and Mr. Bowen
  • Appoint Town Officers
    • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously appointed Linda Doane and Joan Richmond-Hall to the Development Review Board until 2020.
    • The board agreed to table the third appointment to the Development Review Board until the next meeting.
    • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously appointed Tom Cooch to the Conservation Committee until 2020.
    • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board assigned the Connectivity Committee members with terms ending as follows:

                                    Linda Doane                                 March 2018

                                   Jackson Evans                                March 2019

                                Timothy Caulfield                             March 2020

Future terms will be for three years each. Ms. O’Toole abstained, because she didn’t know if committee members should have terms. The other four member of the Board voted in favor of the motion: the motion carried.

  • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board appointed Malcolm FitzPatrick, and Jen Phipps, to the Planning Commission with terms ending in 2020.
  • On motion of Mr. Bowen, seconded by Mr. Haupt the Board unanimously appointed Holly Jarvis as the E911 Coordinator with the term ending in 2018.
  • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously appointed Jackson Evans as Braintree’s Representative to ECFiber’s Board with the term ending in 2018.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved appointing Tut Doane to the Fire Advisory Committee with the term ending in 2018.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved appointing Paul Kendall as the Stagecoach Transportation Services, Inc. Representative with the term ending in 2018.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously appointed Mr. Masterson as the Road Commissioner for a term ending in 2018.
  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously appointed Jen Phipps as the Town Service Officer with the term ending in 2018.
  • On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously appointed Mr. Bent as the Tree Warden with the term ending in 2018.
  • On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously appointed Mr. FitzPatrick as Braintree’s Representative on TRORC Planning & Development Committee with the term ending in 2018.
  • On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously appointed Robert Moyer as Braintree’s Representative to TRORC Transportation Advisory Committee with the term ending in 2018.
  • On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously appointed Linda Lubold as Braintree’s Representative to the White River Valley Ambulance Board with a term ending in 2018.
  • On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously appointed Timothy Caulfield as Braintree Representative to the Mountain Alliance.

Reports

  • Highway Report: it is now spring and there is a lot of mud out there. If people have concerns about mud they should call the Town Garage at 728-9380, not the office.
    • Masterson advised the Board of the seven grants he plans to apply for this year.
  1. A category A. Better Back Roads grant to inventory the roads in preparation for Act 64. The project is planned to cost $11,463.00. The grant will pay for $8,000 and the local share will be $3,463.
  2. A category B. Better Back Roads grant to fix an erosion problem at the intersection of Walker Road. That grant will be for $20,000.
  3. A category C. Better Back Roads Grant to fix a problem stream bank/road issue on Farnsworth Brook Road. That grant is for $40,000.
  4. A category D. Better Back Roads Grant which can be used in conjunction with the State Structure grant, on Tannenburg Bridge.
  5. A State Structures Grant to be used in conjunction with the category D. Better Back Roads Grant for Tannenburg Bridge. The local share for the two grants will come to around $25,000. The total project will be around $228,000.
  6. A Class Two Road Grant for Braintree Hill Road to fix muddy sections. That grant is for a max of $175,000 with a 20% match that can be made up of in-kind work.
  7. VLCT’s safety equipment grant for Dump Loks and an ergonomic chair. The total for that is about $1,440. It is a 50/50 grant so the town’s share will be $720.
    • Act 64 Clean water update. The plan is to implement it in 2018. The focus on roadways is limited to sections that are within 100 feet of a perennial stream. Towns will have 20 years to fix problem areas. There will be grants available. The four Better Back Road grants Braintree is applying for will be the main ones. There will also be an annual permit fee for towns to pay. Currently all towns are going to pay the same annual fee. Mr. Masterson is on an advisory board and is encouraging the fee to be based on population of the towns, instead of a flat rate.
    • The signs for ATV use was discussed. Mr. Bowen and Mr. Masterson will meet with an expert from AoT about what the signs should be and where they should be posted.
    • Stagecoach Road Hearing was discussed.
  • Old Business
    • Livable Wage was tabled until the first meeting in June.
  • Bowen advised that Mr. Caulfield is working on the grant for the Telephone upgrade.

New Business

  • The concept of making a Pre-Approved list of Contractors for Emergency Work was discussed. Mr. Burson agreed to be the Selectboard Member who works with the Town staff on this project. It will be an ongoing agenda item.
  • On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the support letter to Randolph for a DEMHS grant to move Randolph’s EOC to the new fire station.
  • The board discussed the vital static page in the Town Report, and the fact that if a resident from Braintree passes away in another state the Town Clerk will not get a death certificate. Thus the deceased will not be included in the vital static report. It was suggested that a disclaimer on that page in the Town Report might help.

On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously approved the Payment Orders.

On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously adjourned the meeting at 7:45 pm.

 

Respectfully submitted,

Holly Jarvis