December 5, 2017 at 6:00 p.m.
Richard Bowen, Selectboard Chair Brian Jones, Resident
Loren Bent, Selectboard Member Bob Moyer, DRB & PC Chair
Daniel Burson, Selectboard Member Jessie Brassard, Treasurer and Town Clerk
Megan O’Toole, Selectboard Member Jeff Masterson, Road Commissioner
Keegan Haupt, Selectboard Member
Mr. Bowen called the Hearing for Town Plan to order at 6pm. All Selectboard Members were present. Ms. O’Toole was in attendance via speaker phone.
Mr. Moyer summarized that the revision to the Town Plan involved the State’s required flood resiliency standards and the energy siting provisions. The Planning Commission is hoping to do another revision to the Town Plan next year to refine the two items added and making some other changes. The Municipal Planning Grant that the Town applied for was not awarded. The Planning Commission, with Two Rivers Ottauquechee Regional Commission, will continue trying to find a funding source to help with the rewrite.
Approving the revised Town Plan tonight will put a Town Plan in place to replace the expired one. There were no citizens’ comments. On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the revised Town Plan.
On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously adjourned the Hearing.
Mr. Bowen called the regular meeting to order.
The Board reviewed the agenda and added a discussion of two agreements between the Vermont Association of Snow Travelers, Inc. (VAST) and the Town.
On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously approved the minutes of November 21, 2017 with a change in the last paragraph regarding the Tree Warden’s pay. The word “call” was changed to “site visit”.
Citizen’s Comments – none
- Highway Report: the Highway Department has been working with the Tree Warden to remove dead trees along the roadside. They have also been sanding the roads and doing winter maintenance.
- Financial – there will be financials at the next meeting.
- Budget Review- budget numbers are still coming in. The Board will review them again at the next meeting.
- TRORC and Connectivity Reps. – no new information.
- The used New Holland Tractor which the Town is considering purchasing, was discussed. Mr. Masterson had looked into the value of the Town’s current tractor. It is between $20,000 and $25,000. Ms. Brassard advised that there is enough money in the vehicle equipment fund to purchase the proposed tractor for $40,000. This tractor has a road side mower attachment. Currently the Town is paying $12,000 a year to rent a road side mower for a month. There are also a number of other attachments which will come with it. Some of those attachments the Highway Department will find useful, some they may want to sell. It would take two years for the tractor to pay for itself, with the sale of the current tractor factored into the calculation. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved purchasing the tractor as indicated in the letter from Milton Cat dated Nov. 20, 2017, at a cost not to exceed $40,000.
- Town Office Projects
- Telephone System update: the request for a scope change has been requested for the grant, and we are supposed to learn if it has been approved the middle of this week. Harmony Electric will install the conduit next week.
- Window/Door Replacement was discussed. No quotes have come in.
- Heat – The painting should happen Wednesday, after that the heater can be installed.
- The Board reviewed the VAST contracts for the bridge on the class 4 section of Lemery Road and use of the road itself as a snowmobile trail. On motion of Mr. Bowen, seconded by Mr. Burson, the Board unanimously agreed to sign the contracts and add “Lemery Road Th15” to the descriptions.
- It had come to Mr. Bowen’s attention that for a number of years the rate agreed on by the Selectboard as the Town’s share of the Health Insurance Premiums and the contribution to the Health Reimbursement Account has been more like a stipend than a percent share. The employees could use those set amounts toward any of the qualified health plans offered by the insurance company selected by the Board. This year an employee has selected a plan which costs less than the plan the Board based their contributions on, which means that the employee’s share is less than 10% of the premiums, as the Town’s share does not change. The Town’s share to be contributed to the HRA also didn’t change even though the out of pocket max of that plan is much higher than the plan the Board based their contributions on. The Board agreed to discuss this more for future years, but didn’t feel a change would be appropriate at this point in time.
- On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously approved the payment order.
- On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously voted to go into Executive session as per 1 V.S.A. 313(a)(3) to Discuss Personnel Issues.
- On coming out of executive session, on motion of Mr. Bowen, seconded by Mr. Burson, the Board approved offering Dylan Pratt the position in the Highway Department. Mr. Bent abstained from the vote all others voted in favor.
- On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously adjourned the meeting.