Holly Jarvis

Dec 232019
 

Approved Minutes

Braintree Selectboard

December 17, 2019 at 6:00 pm

 

Present:

Daniel Burson, Acting Chair                                                                   Jessie Brassard, Treasurer

Charlie McMeekin, Selectboard Member                              Jeff Masterson, Road Commissioner

Loren Bent, Selectboard Member                                                   Holly Jarvis, Admin. Assistant

Keegan Haupt, Selectboard Member

 

Mr. Burson called the meeting to order at 6:00 pm.

 

The Board reviewed the agenda, adding a discussion about hiring Compucount to do payroll.

 

On motion of Mr. McMeekin, seconded by Mr. Bent, the Board unanimously approved the minutes of December 3, 2019 (Mr. Burson, Mr. McMeekin, and Mr. Bent approved the motion).

 

Citizen’s comments – none.

 

Guests

  • Jeff Masterson for the Highway Report – nothing to report. The Highway Department has been working with the winter weather.

 

Old business

  • Budgeting – still in progress.
  • VLCT Cannabis Resolution Relating to S.54 –tabled.

 

New business

  • On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board unanimously approved signing the Working Communities Challenge resolution.
  • The first draft of Town Meeting Warning was reviewed.
  • The Board discussed contracting with Compucount for payroll with Ms. Brassard. January first would be a good time to start, as it is the beginning of the payroll year and the new Admin. Assistant will be able to learn the new process, and not the old one. It will not change that position’s time requirements substantially, but will be a lot easier for the Treasurer. It will cost about $65 a payroll. They are waiving the set up fee. On motion of Mr. McMeekin, seconded by Mr. Burson, the Board voted to hire Compucount for a calendar year (McMeekin, Mr. Burson, Mr. Haupt, voted in favor of the motion. Bent voted against the motion.)

 

On motion of Mr. Burson, seconded by Mr. Haupt, the Board unanimously approved the payment orders.

 

On motion of Mr. Burson, seconded by Mr. Haupt, the Board voted unanimously to go into  Executive Session for personnel matters under 1 V.S.A. § 313(a)(1)(B).

 

On motion of Mr. McMeekin, seconded by Mr. Haupt, unanimously approved hiring Janice Russell as the Admin. Assistant.

 

On motion of Mr. Burson, seconded by McMeekin, the Board unanimously adjourned the meeting at 7:30 pm.

 

Respectfully submitted,

 

Holly Jarvis

 

Dec 092019
 

Unapproved Minutes

Braintree Selectboard Meeting

December 3, 2019 at 6:00 pm

Present:

Daniel Burson, Acting Selectboard Chair Jeff Masterson, Road Commissioner

Loren Bent, Selectboard Member Katja Evans, Kimball Public Library Board

Charlie McMeekin, Selectboard Member Kris Haupt, Cemetery Commission Chair

Megan O’Toole, Selectboard Chair (via phone) Jessie Brassard, Treasurer

Holly Jarvis, Admin. Assistant

 

Mr. Burson called the meeting to order at 6pm. 

 

The Board reviewed the agenda. The Cemetery Commission’s semi-annual report was added. 

 

On motion of Mr. McMeekin, seconded by Mr. Burson, the Board unanimously approved the minutes of November 19, 2019. 

 

Citizens’ comments:

  • Ms. Evans, stopped in to explain what Kimball Public Library has been doing this last year, and about future planning that will be taking place.  They will be asking for $10,500 in special appropriations this year. Which is an increase, therefore a petition will be circulated. 
  • Mr. Kris Haupt and the Board talked about the Town’s New Holland tractor. 

Guests

 

  • Mr. Kolbey Haupt and the Board discussed the additional costs for Tannenburg Bridge. There was more ledge at the site than anticipated. On motion of Mr. McMeekin, seconded by Mr. Burson, the Board unanimously approved paying the $5,000 additional costs for the unanticipated work on the bridge.

 

  • Mr. Kris Haupt provided the Cemetery Commission report. The two year mowing contract with Jason’s Handiworks was signed recently. A new commissioner member will need to be found as Linda Morse had resigned.  The commission doesn’t normally meet in the winter months so they are waiting until Town Meeting Day to fill the position. Ms. Brassard mentioned an idea about hiring someone as a town employee, who would mow at the town office, town hall, and cemeteries, and do basic repairs of the town buildings. The suggestion wasn’t for this budget, but a thought to consider for FY22. Equipment could be rented instead of bought.
  • Mr. Masterson provided the highway report. The Thayer Brook Road culvert planning is still ongoing. Mr. Masterson is working with TRORC for a Better Roads Grant on Peth Road for a $20,000 grant. The signs for LaRocque Road have come in. Soon when the weather allows, the signs will be installed.  The Highway Department has been dealing with the winter weather. 

 

Old business

    • The current draft of the budget was reviewed. A number of lines in the regular budget, and in both the capital fund and the vehicle fund were discussed. There are a few numbers still to come in. The budgets are in good shape. How to show the proposal from the Sheriff’s Department for policing in Braintree, which will be on the warning, was discussed. Estimates for work on the garage, will be sought for the capital fund.  

 

  • On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously approved selling the 2009 International Truck, and trade in the current angle plow on the 1-ton pickup, for a v –plow as long as it is less than $4,800 (the purchase of the plow was not contingent on the sale of the 2009 truck). 

 

New business

  • A Thank you note from the school to the Highway Departments was reviewed. 
  • VLCT Cannabis Resolution relating to S.54 was reviewed and tabled. 
  • Holly Jarvis has resigned as Zoning Administrator and Admin. Assistant, as she will be moving out of state. The Board thanked her for her service. The resignation was anticipated, and an ad was run in the newspaper last week looking for someone to fill both positions. Mr. Burson and Mr. McMeekin will be conducting interviews and overseeing the transition. Ms. Brassard will look into a suggestion from a resident about hiring Compucount for payroll. 
  • There is a new commercial motor vehicle operator drug and alcohol clearinghouse. The particulars of it were disused. On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously approved Ms. Jarvis as the administrator. It was understood that this will be passed along to the next Admin. Assistant when they start work.

 

On motion of Mr. Burson, seconded by Mr. Bent, the Board unanimously approved the payment orders.

 

On motion of Mr. Burson, seconded by Mr. McMeekin, the Board voted unanimously to go into Executive Session for personnel matters under 1 V.S.A. § 313(a)(1)(B).

 

The Board came out of executive session.

 

On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously approved paying the two years of overtime back pay without the consideration of comp time and how it affects overtime (this will mean the employees will be paid slightly more in back pay than if it is calculated the other way). 

 

On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously adjourned the meeting at 8:25 pm. 

 

Respectfully submitted,

 

Holly Jarvis

Nov 282019
 

The Town of Braintree is seeking an administrative assistant and zoning administrator. The administrative assistant position is a full-time position, housed in the Town Office. The administrative assistant is responsible for accounting and payroll duties, recording and publishing selectboard minutes, assisting with grant and project administration, along with providing administrative support to the selectboard and various other duties. The position may also include zoning administration work, or the positions can be applied for separately. Job descriptions found here.

Applications may be picked up in person at the Town Office (932 Rt 12A, Braintree, VT) or via email. Contact Holly at 728-9787 ext. 6 or braintreeadm@gmail.com for application details.

Nov 212019
 

Town of Braintree

Draft Auditors Meeting Minutes

November 1, 2019

Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown

1. Mr. Cooch called the meeting to order at 9:05 a.m.

2. No changes were made to the agenda.

3. The minutes of the May 25, 2019 meeting were approved.

4. Review tasks needing completion for FY19.

– State Payments: Complete through FY19-Q3&Q4.

– General Journal: Complete through FY19-Q3. There was only one entry for FY19-Q4, so Mr. Cooch will wait until Sullivan and Powers does their audit before completing this task.

– Accounts Payable: Done through FY19-Q2. Ms. Barrett will complete the FY19-Q3 and Q4 audit.

– Payroll: Complete through FY19-Q4

– General Fund: Complete through FY19-Q3. FY19-Q4 is not done due to inconsistencies in the Mascoma bank statements (see item 6 below). Mr. Cooch is working with the Town Treasurer complete the FY19-Q4 audit.

– Reserve Funds: Complete through FY19-Q4.

5. FY21 Budget: Auditors will submit the same budget for FY21 as we have for FY 20.

6. Review changes in General Fund Account at Mascoma Bank

– Mascoma Bank issues account statements (paper) that have inconsistent dates, making it difficult to reconcile the end of month balances. Together with the Town Treasurer, the Town Auditors discussed various options for dealing with this situation. 

– Voted: To authorize Mr. Cooch to write a letter to our professional auditors, Sullivan and Powers, seeking advice on how best to resolve this issue of uncoordinated statement dates for account balances.  In particular, we will ask if screen shots of the online bank account status, all for the same date, are a valid to use as documentation of monthly reconciliation reports.

7. Time Guidelines for Statement Reconciliations

Currently the General Fund reconciliations are 5 months behind completion. The auditors are exploring options for returning to a more timely schedule (see Item 6 above). The goal is to have these reconciliations complete with a month or two of receipt of the bank statements.

8. Changes to Audit Procedure Manuals.

a. General Fund

Mr. Cooch reported that revised procedures, precipitated by Mascoma Bank’s inconsistent monthly statement dates, are in flux and will be developed as the back list of unreconciled monthly reports is resolved.

b. State Payments

Mr. Brown reported that the current procedure uses the NEMRC receipts as a base for reconciling the State Payments to the Town.  Recent experience with the current procedure shows that using the State Payments report as the base for reconciling the NEMRC entries is a more appropriate procedure. We greed that this change is appropriate and Mr. Brown will work on the necessary modifications.

9. Other business.  There was none.

10. Our next meeting will be scheduled at a convenient time in December 2019.

11. The meeting was adjourned at 10:05 a.m.

Respectfully submitted,

Linfield C. Brown

Nov 212019
 

Unapproved Minutes

Braintree Selectboard Meeting

November 19, 2019

Present:

Daniel Burson, Selectboard Member                                                   

Jessie Brassard, Treasurer

Megan O’Toole, Selectboard Chair                                      

Jeff Masterson, Road Commissioner 

Charles McMeekin, Selectboard Member                                       

Holly Jarvis, Admin. Assistant

Keegan Haupt, Selectboard Member                                                                                               

Ms. O’Toole called the meeting to order 5:55 pm.

The Board reviewed the agenda. No changes were made.

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the minutes of November 5, 2019.

Citizen’s comments – none.

Guests

  • Kolbey Haupt about Tannenburg Bridge – tabled.
  • Mr. Masterson provided the Highway Report. The Thayer Brook Road culvert project was briefly discussed.
  • Ms. Brassard provided the Treasurer’s Report. The audit is done. It went well. The Board reviewed the financials. They are looking good overall. Next year’s’ budgeting process was also discussed briefly.

New business 

  • Tractor sales options tabled.
  • On motion of O’Toole, seconded by Mr. Burson, the Board unanimously approved recommending, to the State Health Department, Lindsay Haupt for reappointment as Braintree’s Health Officer.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously went into Executive Session for personnel matters under 1 V.S.A. § 313(a)(1)(B). On coming out of executive session, no decisions were made.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 7:00pm.

Respectfully submitted,

Holly Jarvis

Nov 102019
 

Unapproved Minutes

Braintree Selectboard Meeting

November 5, 2019 

Present:

Megan O’Toole, Selectboard Chair Aaron LaRocque, Lt 10

Daniel Burson, Selectboard Member Bob Moyer, DRB Chair

Charlie McMeekin, Selectboard Member Linda Lubold, WRVA Rep.

Loren Bent, Selectboard Member Holly Jarvis, Admin. Assistant 

Keegan Haupt, Selectboard Member Jeff Masterson, Road Commissioner

Ms. O’Toole called the meeting to order at 6:00 pm. 

The Board reviewed the agenda. Nothing was changed. 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the minutes of October 22, 2019. 

Citizen’s comments:

  • Mr. LaRocque asked about the signs that the Town was going to put up on LaRocque Road. The status will be looked into and it will be on the next agenda. 

Guests

  • Ms. Lubold provided the semi-annual report. Randolph may potentially still leave the ambulance service.There is no timeline for a decision. White River Valley Ambulance Service (WRVAS) has been increasing transfers as a way to increase revenues. They have been looking at other ways to reduce the per capita rate. It seems likely that the per capita rate for FY21 will be lower. 
  • Mr. Moyer provided the Development Review Board’s (DRB) semi-annual report. A couple of interesting DRB hearings have occurred. Which have caused the DRB to provide some feedback to the Planning Commission (PC) about the bylaws. 
  • Kolbey Haupt about Tannenburg Bridge- tabled. 
  • Mr. Masterson provided the Highway Report. The beavers on Riford Brook Road were discussed, as was the turn around on Grantsworth Road, and the Thayer Brook Road culvert header repair project. 

Old business- none.

New business

  • Tractor sales options- tabled. 
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the grant reimbursement request packet for the Grant-in Aid Bent Hill Road. 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the payment orders. 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved going into executive session for a legal matters under 1 V.S.A. § 313(a)(1)(F).

On coming out of executive session, Ms. O’Toole made the motion, and Mr. Burson seconded the motion to do nothing, and remain in the negotiation class in the National Prescription Opiate Litigation. 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 7:00 pm. 

Respectfully submitted,

Holly Jarvis

Oct 282019
 

Approved Minutes

Braintree Selectboard Meeting 

October 22, 2019 at 6:00 pm

Present:

Megan O’Toole, Selectboard Chair Kathleen Juffre-Ernst: resident about bus route

Daniel Burson, Selectboard Member Jim Barlow: Town Attorney, LT 10

Loren Bent, Selectboard Member Paul Hannan: Town Surveyor, LT 10

Charlie McMeekin, Selectboard Member Paul Kendall: Resident, LT 10

Keegan Haupt, Selectboard Member Kelly Braman: LT 10

Mark LaRocque: LT 10

Jeff Masterson, Road Commissioner Aaron LaRocque: Resident, LT 10

Jessie Brassard, Treasurer Zac Freeman: RASTA, LT 10

Holly Jarvis, Admin. Assistant Kevin LaRocque: LT 10

Ms. O’Toole called the meeting to order at 6:00 pm. 

The Board reviewed the agenda, adding a conversation about repairs to a culvert on Thayer Brook Road. 

On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board unanimously approved the minutes of October 8, 2019. 

Citizens’ comments

  • Ms. Juffre-Ernst came to talk about the bus routes. She would like to find a way to have her children picked up by the school bus. She lives on Summit Road (a short private road off from Braintree Hill Road). The section of Braintree Hill Road that Summit Road enters is not a part of a bus route. She read the Superintendent’s email to her regarding his concerns about winter maintenance and turn around options of that section of Braintree Hill Road. The plowing/sanding routes have been planned to work with the current bus routes. It may or may not be possible to find a workable solution.  It was unclear if the school would be willing to consider a change in a bus route if a workable change in the plowing route was found. Ms. Juffre-Ernst was asked to talk to the school some more about it and get back to the Town. 
  • Mr. Freeman asked about the Braintree 3,5,7. He had heard quite a lot of positive feedback, but was wondering if anyone had heard any negative feedback. Ms. Brassard indicated that she encountered some people sitting in chairs at one of the intersections. People on bikes were stopped in the middle of the road talking to the people in chairs, and barely moved enough for her to get by them. She had heard of a few other comments about bikes taking up more than their share of the road. Mr. Freeman indicated that he always reminds the people at the event to abide by the rules of the road. He will make sure that reminder continues to occur. 

Guests

  • Mr. Hannan passed around a LiDAR map on which he overlaid the plotting of a number of road layouts. The LiDAR map clearly show that there is currently a course through the woods where Legal Trail 10 had been thought to be; a trail New England Forestry Foundation (NEFF) and Rochester/Randolph Area Sports Trail Alliance (RASTA) is currently using. He found three different layout records that when all three are considered together appear to match up with the legal trail and LaRocque Road quite well. It does appear as if a mistake was made in one of the layout records. This is not uncommon. The method used back when this layout was done involved measuring with a specially designed chain and a compass. The surveyor would note the measurements and directional readings and then the town clerk would copy those notes in the town record books, sometimes years later. On the map he showed the course as it was written in one color and the course with the added section in another. Both courses were purposefully off set from the course that was visible on the ground so that it could be seen as well. The assumption being made was discussed with him and the audience members. It was his professional option that this mistake in the old record isn’t a fatal flaw regarding the legal standing of the trail. The intent of the layout record was clear to him. Following this discussion, the Board asked Mr. Hannan to review the town records to determine if the trails were ever discontinued. He advised that a reasonable search for the discontinuance will be done. 
  • Jeff Masterson provided the Highway Report. The turn arounds were briefly discussed. 
    • Ms. O’Toole made the motion to pay Hilltop Construction the $195,000 for the construction of Tannenburg Bridge, Mr. Bent seconded the motion. There was a lengthy discussion, as the contract was for $190,000, with a clause stating that it could be increased by $5,000 with prior permission if unforeseen circumstances were encountered. Following the discussion the vote was taken and the motion failed (Mr. Bent, and Ms. O’Toole voted in favor, Mr. Burson, and Mr. McMeekin voted against the motion, Mr. Haupt abstained from the vote as Hilltop Construction is his brother’s business). 
    • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board voted in favor of paying the $190,000 to Hilltop Construction now and invite Kolbey Haupt to the next Selectboard meeting to discuss the $5,000 (Mr. Haupt abstained, the other Board members voted in favor.) 
    • The Board discussed the repairs needed to a headwall on a culvert on Thayer Brook Road.  On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board unanimously agreed to ask four contractors for bids instead of advertising it, if that will not cause a problem with FEMA funding for the project. 

Old business

  • Mr. Burson reported that the time period the bidder had to accept the counter bid on the tractor has expired. He will look into putting the tractor on the muni-bid site. 

New business

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the discharge of the mortgage for The Housing Foundation.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved singing the following documents for the grant in aid reimbursement packet:
    • Operations and Maintenance Agreement
    • Transfer of Ownership Request
  • The Board agreed to support the local collaboration for the Boston Fed’s Working Communities Challenge. The current plan is to focus the funding on expanding the availability of childcare in the area. 
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.  

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board voted unanimously to go into executive session for personnel matters under 1 V.S.A. § 313(a)(1)(B).

On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board voted unanimously to come out of executive session. 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the addendum to the personnel policy to change how the full time highway personnel are paid for wintertime standby. 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board voted unanimously to adjourn the meeting at 7:50 pm. 

Respectfully submitted

Holly Jarvis, 

Admin. Assistant 

Oct 132019
 

Approved Minutes

Braintree Selectboard Meeting

October 8, 2019 at 6:00 pm

Present:

Megan O’Toole, Selectboard Chair Janice Thresher, Resident

Daniel Burson, Selectboard Member Jeff Masterson, Road Commissioner

Charlie McMeekin, Selectboard Member Jessie Brassard, Treasurer/DTC

Loren Bent, Selectboard Member Holly Jarvis, Admin. Assistant

Keegan Haupt, Selectboard Member

Ms. O’Toole called the meeting to order. 

The Board reviewed the agenda adding a discussion about a mobile home park “mortgage”. 

On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously approved the minutes of September 17, 2019.

Citizen’s comments: none. 

Guests

  • The Board reviewed Mr. Masterson’s Highway Report. 
  • Jessie Brassard 
    • The financial report was not yet provided. The reports will be provided following the audit, which is Nov. 6-7th
    • The credit card limit was discussed. The Board was ok with the limit increasing to $2,500. 
    • Tax sales were discussed.  On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board authorized the list of delinquent tax sales that Jessie provided, and approved the expenses and the terms of engagement for Jim Barrow for legal services to proceed with the tax sales. Mr. Bent abstained from the decision, the other four board members voted in favor of the motion. 
    • The Housing Foundation contacted Ms. Brassard and Ms. O’Toole a few days ago about discharging a mortgage between the Housing Foundation and the Town of Braintree from when the foundation originally bought Mobile Acres. It seems like it might be connected to a grant used in the purchase. They will be working with the Town’s Attorney regarding it, because what the Town’s role in this process should be is not clear. 

Old business

  • Dog Ordinance – the Board decided not to change the ordinance. 
  • The Board decided to wait and possibly add coverage for domestic partners to the Town’s Health Insurance next fiscal year, so that the added expense can be budgeted. 
  • Ms. O’Toole and Mr. Burson agreed to alternate participating on the new Fire Assessment Committee being organized by Randolph.
  • Reimbursements to the Emergency Committee for hotel expense at a two day training, an hour away. On motion of Ms. O’Toole, seconded Mr. Burson, the Board voted unanimously to not reimburse for hotel expense but for mileage as if the emergency committee members has made two round trips.
  • There was no new information regarding the tractor sale.

New business – none.

On motion of Mr. Burson, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously went  into executive session for personnel matters under 1 V.S.A. § 313(a)(1)(B).

No decision was made after coming out of executive session. 

On motion of Mr. Bent, seconded by Mr. Burson, the Board adjourned the meeting at about 7:30 pm. 

Respectfully submitted,

Holly Jarvis

Admin. Assistant

Sep 302019
 

Wednesday, September 25, 2019

Unapproved Minutes

Present:  Tom Cooch, Linda Morse, Paul Shriver, Sandy Stephen

     Guest:  Paige Greenfield, Planner at Two Rivers-Ottaquechee Regional Commission

Mr. Cooch called the meeting to order at 7:00

No Public comments

Two Rivers-Ottaquechee Regional Commission (TRORC) Presentation

Ms. Greenfield enumerated the various ways in which TRORC might be able to help our commission and the Town:

  • mapping, including new high-definition LIDAR maps
  • environmental planning, including Emerald Ash Borer mitigation
  • grants
    • water quality work, such as riparian planting
    • municipal planning
    • transportation
    • emergency management
    • energy

2018 Knotweed Spraying Inspection

On July 26, Mr. Cooch and Ms. Richmond-Hall toured the areas sprayed last summer by Jerold Kinney. They agreed with the assessment given by Kinney to the Selectboard: some areas showed significant improvement, such as the guard rail patches along Thresher Brook Road. and the west side of Brainstorm Road north of Bruce Anderson. In other areas the spraying was much less effective, such as the section of Peth Road around the junction with Hockman Hill Road.

We do not yet have a list of the areas being sprayed this year.

September Newsletter

Mr. Cooch said he had not made any progress on another newsletter for this summer. The next issue will likely be next spring.

Fall Presentation

No one had any immediate ideas regarding a topic for a public presentation, such as those offered last year on deer yards and on vernal pools. It was agreed that commissioners would bring ideas to the October meeting.

Mr. Cooch suggested that the commission could host a workshop on making wood duck nest boxes that could then be stationed around Mud Pond in the Spring. This might or might not also involve a slide presentation and talk on wood ducks by someone from the ANR.

Approval of Minutes

Minutes for the past three meetings were approved: July (Ms. Richmond-Hall), June (Mr. Cooch), and May (Ms. Richmond-Hall).

The commission had already approved in June minutes for the May meeting submitted at the end of May by Mr. Cooch. Ms. Richmond-Hall subsequently submitted her minutes and these are the ones now posted and approved.

Mr. Cooch expressed his belief that the minutes needed to be sent out within five days of the meeting, both to the Administrative Assistant (by Vermont statute) and to all the commissioners. It is difficult to remember what transpired well enough to approve or make corrections if too much time has elapsed.

Next Meetings

Our next meeting will be on our normal 4th Wednesday, which is October 23. Our November meeting would normally be on the 27th, which is the day before Thanksgiving. We decided to cancel the November meeting altogether and hold our December meeting on the 11th.

Meeting adjourned at 8:10 p.m.

Respectfully submitted,

Tom Cooch