Holly Jarvis

May 132019
 

Update – the owner has claimed it!

A cell phone was found on Hockman Hill Road. If it is your call the Town office, 802-728-9787 ext. 6.

May 102019
 

Approved Minutes

Braintree Selectboard Meeting

May 7, 2019

Present:                                                                                                                        Kris Haupt, Resident

Megan O’Toole, Selectboard Chair                                                Aaron LaRocque, Re: LaRocque Road

Charlie McMeekin, Selectboard Member                                        Kevin LaRocque, Re: LaRocque Road

Daniel Burson, Selectboard Member                                                                       Bob Moyer, DRB chair

Keegan Haupt, Selectboard Member                                                           Holly Jarvis, Admin. Assistant

Loren Bent, Selectboard Member                                                       Jeff Masterson, Road Commissioner

Ms. O’Toole called the meeting to order at 6:00 pm.

The Board reviewed the agenda adding a discussion regarding a planning commission resignation.

Approve minutes

  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the minutes of April 16, 2019 and May 1, 2019.

Citizens’ comments:

  • Mr. LaRocque provided the Board with a copy of a trail map, indicating that the yellow markers on it are the coordinates they got from the State which the Town submitted in 2010 when accepting legal trail #10 during the ancient road process. The blue markers are where the trail is on the landscape.  Mr. Aaron LaRocque is asking that LT-10 be discontinued because it doesn’t exist where the trail is that was laid out in 1878, nor the trail that LT-10 was based on when added back to the highway map in 2010. The LaRocques are also asking for a site visit. The Board will look into this with VTrans and the Town’s attorney. Mr. Aaron LaRocque indicated that he is currently stopping public access on the trail because he claims that it was laid out illegally.
  • Mr. Kris Haupt indicated that Jason Handiworks is getting ready to mow the cemeteries. In the past he has mowed the grass triangle in the middle of “Benoir Corners” section (Braintree Hill Road and Hockman Hill Road intersection). It has a lot of stones and sticks in it this year, and needs cleaning up before it can be mowed. The Board agreed with asking Jason Handiworks to do it (Mr. Haupt will talk to him about it).
  • Mr. Kris Haupt also asked about closing Morse Road, as no one lives out there, and a lot of debris gets left from parties out there. This will be looked into. If it can’t be closed, since it is a class 3 road, reclassifying it will be discussed with the landowner.

Guests

  • Semi-annual report of the DRB: Bob Moyer – there haven’t been any hearings for the last six months.

Reports

  • The Board reviewed the Highway report. It was noted that Mr. Masterson would like to try to get a hay bale shredder with the new Grant in Aid Equipment grant.
  • Mr. Masterson reported he has received authorization to move the Grant in Aid project from Thayer Brook Road to Braintree Hill Road to a section between the washouts. This grant will cover stone lined ditches and some culvert replacements. It focuses on improving drainage.
  • Mr. Masterson reported that the paving projects for this summer have gone out to bid twice this year and no one has bid.  The railroad had contacted him and is interested in coordinating the paving project on Riford Brook Road with work they plan to do on the crossing. Mr. Masterson will contact a number of paving companies and try and get the project organized.
  • The Board reviewed and discussed Mr. Bailon’s explanation of Randolph’s reason to consider reclassifying or discontinuing Jackson Road. Ms. O’Toole will work with Mr. Masterson to create a response. 
  • Update on phone system – the changes to the phone system for the emergency operation center went well.

Old business

  • Old Truck(s) tabled until the next meeting.

New business 

  • Mr. Caulfield resignation from the Fire Advisory Board. Mr. Bent and Ms. O’Toole will go to the next meeting.
  • On motion of Ms. O’Toole, seconded by Mr. Bent, the Board voted unanimously to appoint Carolyn Egeli as Braintree’s representative on the TRORC Board.
  • ●         On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board appointed Mr. Burson, as the primary signer and Mr. McMeekin as the backup signer of payment order between meetings.
  • Ms. O’Toole reported that she received an email from Nate Cleveland resigning from the Planning Commission. The Board discussed who might be interested in filling that position.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved payment orders. 

On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously adjourned the meeting at 7:07 pm.

Respectfully submitted,

Holly Jarvis

May 102019
 

Approved Minutes

Braintree Selectboard

Site Visit and Road Hearing – May 7, 2019

Present:

Megan O’Toole, Selectboard Chair                                                                                               Ed Smith, Resident

Daniel Burson, Selectboard Member                                                                                 Claudia Smith, Resident

Charlie McMeekin, Selectboard Member                                                                               Kris Haupt, Resident

Keegan Haupt, Selectboard Member                                                                      Holly Jarvis, Admin. Assistant

                                                                                                                                  Jeff Masterson, Road Commissioner

The site visit to Tannenburg Road occurred at 5:00 pm.

Ms. O’Toole called the hearing to order at the Town Office following the site visit.

The relocation of the road and bridge was discuss.

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board voted unanimously to accept the new layout of the Tannenburg Road and Bridge as surveyed, and discontinue the existing layout of the road after the new bridge and road is passable. 

On motion of Mr. McMeekin, seconded Mr. Haupt the Board unanimously adjourned the hearing at 5:25 pm.

Respectfully submitted,

Holly Jarvis

May 062019
 

Braintree Cemetery Commission  – May 1, 2019

 Minutes of Meeting  – Draft

Attendees: Kris Haupt, Linda Morse, Ed Smith, Chris Blanchard

Absent: Mike Gaidys

The meeting was called to order at 7:00pm 2019

  1. Elections: Chair.: Kris Haupt –   Secretary: Linda Morse

  2. Minutes from October 3, 2018 and November 7, 2018. Approval of the minutes for both meetings was moved by Kris, seconded by Ed and approved with no objections. Kris noted that the minutes should be filed with the Town with Holly. The process should be clarified by speaking with Holly
  • Assignment for the nine cemeteries:
  • Ed – Connecticut Corners; Lower Branch; Ford
  • Kris – Brown, Mountain View
  • Chris – East Braintree ; Mann
  • Linda – Braintree Hill; Spear
  • Spring Cleanup – Kris will call Jason Handiworks, including letting him know that the Cemetery Commissioners will do any removal of debris at the cemeteries. Ed, Chris and Linda will do Braintree Hill and East Braintree on Tuesday May 7, 8am. (This is not a warned meeting)
  • Other business: Kris will llook into getting metal signs like Brookfield has.

Adjourned at 7:25pm


                           Next Cemetery Commission meeting will be June 5 at 7pm

May 032019
 

Approved Minutes

Special Meeting of the Braintree Selectboard

Wednesday, May 1, 2019

Present:

Megan O’Toole, Selectboard Chair                                                                              Todd Bent, Resident

Charlie McMeekin, Selectboard Member                                                             Marcos Miller, Resident

Loren Bent, Selectboard Member                                                                                  Greg Fox, Resident 

Dan Burson, Selectboard Member                                                                     Jessie Brassard, Treasurer

Keegan Haupt, Selectboard Member                                                 Jeff Masterson, Road Commissioner

                                                                                                                        Holly Jarvis, Admin. Assistant 

Ms. O’Toole called the meeting to order at 6:00pm.

Mr. Fox asked why it took so long for the repairs on Braintree Hill Road to start. It was mainly to wait for mud season to subside. Partly also, to let the State and FEMA representative see the damage first hand as a part of the initial damage assessments. Some limited work has been done.

Mr. Masterson is planning on having the Highway Department do most of the work. He is asking that the emergency clause in the Town’s purchasing policy be enacted for the excavator work on the project. This will allow for an informal bid process instead of the formal one, so that work can start next week instead of next month. The project will need less than 40 hours of excavator work to complete the job. 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board voted to evoke the emergency provision of the purchasing policy for the excavation work (Mr. Haupt voted against the motion, the other four member voted in favor) the motion carried. 

Mr. Masterson provided the Board with the informal bids he received so far. He has talked to two other contractors, but hasn’t received bids from them yet. The Board asked Mr. Masterson to select a contractor for the project. This will give the other contractors a bit more time to get back to him.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously when into executive session to discuss personnel matters.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously came out of executive session. No decisions were made. 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at about 7:00 pm.

Respectfully submitted,

Holly Jarvis

May 022019
 

Tire Disposal:

To dispose of your tires ‘at cost’, fill out the form and pay the total (cash or check – – exact change needed). There will be forms and directions at the drop off location between the Braintree Town Garage and Office. The form can be downloaded here. The rates have increased, so you might want to review them!

Green Up Day Volunteers:

Green bags will be available at the Town Office, Town Hall, and Braintree Elementary School, a few days before Green Up Day.

Between the Braintree Town Garage and Office there will be separate places to put metal, tires and the green bags, all weekend.

For more information contact Mandy Garvin at mandytgarvin@gmail.com or 728-6457, and/or stop by the Braintree Elementary School the morning of Green Up Day between 8am-12pm.

 

Happy Greening up!!!

Apr 302019
 

Notice:

Special Meeting of the Braintree Selectboard

Wednesday, May 1, 2019 at 6:00 PM

At the Braintree Town Office

 

Agenda:

Discuss emergency repairs of Braintree Hill Road.

Apr 212019
 

Approved Minutes

Braintree Selectboard Meeting

April 16, 2019 at 6:00 p.m.

Present:

Charlie McMeekin, Selectboard Member                                                     Paul Kendall, Resident

Megan O’Toole, Selectboard Chair            Mandy Garvin, Braintree’s Green up Day Coordinator

Keegan Haupt, Selectboard Member                                                       Jessie Brassard, Treasurer

Loren Bent, Selectboard Member                                                              Stuart Kinney, Resident

Holly Jarvis, Admin. Assistant

Jeff Masterson, Road Commissioner

Ms. O’Toole called the meeting to order at 6:00 pm.

Review of agenda added Emergency Watershed Protection program, under new business.

Approve minutes

  • On motion of Mr. McMeekin, seconded by Mr. Haupt, the Board unanimously approved the minutes of April 2, 2019.
  • On motion of Ms. O’Toole, seconded Mr. Haupt, the Board unanimously approved the Town Meeting Minutes.

 

Citizens’ comments

  • Kendall encouraged that better ditches be installed along Riford Brook Road, with the understanding that trees would need to be cut to do so, and encouraged replacing some driveway culverts that are too small. The Board will continue to support cutting trees where needed to create adequate ditches in accordance with the current standards.
  • Kinney reported that the old Tannenburg Bridge stay in place, inferring that it doesn’t need replacing.
  • Kris Haupt made some recommendations as where to put culverts to fix the drainage problems on Riford Brook Road.

Reports

  • The Board reviewed the financials. Ms. Brassard reported that the delinquent taxes are the lowest they have been in years. Currently there are only $108,000 of delinquent taxes in total. One year $189,000 went delinquent.
  • Brassard asked if the Board had any questions about the audit report she emailed quite a while ago. No one did. The audit had gone well.
  • Green up Day planning: It was agreed to proceed with the same Green up Day plans as last year. Ms. Garvin will work with the school to encourage kids to participate. There will be a dumpster for the green bags, a place for scrap metal, and a place for tires, between the Braintree Town Garage and Office. Residents can pay the cost of disposal and drop off their used tires. The disposal prices have gone up.
  • Highway report:
  • On motion of Ms. O’Toole, seconded Mr. Haupt, the Board unanimously approved the anti-idling policy for Braintree equipment and trucks.
  • O’Toole reported that the Town of Randolph will be sending a counter proposal for fire service billing. She has not received it yet.

Old business

  • A proposal for a policy regarding when to sell, or repurpose the old trucks is not yet ready. There was a lengthy discussion about the old trucks. It was tabled. Mr. Burson and Mr. Haupt will work with Mr. Masterson to create the proposal.

New business

  • On motion of Mr. Bent, seconded by Ms. O’Toole, the Board selected Hilltop Construction’s bid of $170,000 for Tannenberg Bridge. Mr. Haupt abstained from the vote [Hilltop Construction is his brother’s company], the other three Board member present voted in favor of the motion.
  • On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved purchasing two computers from Vermont Commuting.
  • The Natural Resource Conservation Service Emergency Watershed Protection Program was introduced. If the flooding from April 15th is declared as a federal disaster Braintree might be asked to sponsor a project or two to protect residents’ property. They will consider how comfortable they are doing so at their next meeting.

On motion of Ms. O’Toole, seconded by Mr. Haupt, unanimously approved the payment orders.

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 7:15 PM.

Respectfully submitted,

Holly Jarvis

Apr 052019
 

Unapproved Minutes

Braintree Selectboard Meeting

April 2, 2019 at 6:00 p.m.

 

Present:

Megan O’Toole, Selectboard Chair                               Thomas Cooch, Conservation Commission

Mr. Burson, Selectboard Member                                             Aaron LaRocque, LaRocque Road

Mr. McMeekin, Selectboard Member                                              Paul Kendall, LaRocque Road

Mr. Bent, Selectboard Member                                                                     Kristin Haupt, Citizen

Stuart Kinney, Citizen

Kolbey Haupt, Hilltop Construction

Holly Jarvis, Admin. Assistant

Jeff Masterson, Road Commissioner

Ms. O’Toole called the meeting to order at 6 pm.

 

The Board reviewed the agenda;  no changes were made.

 

Approve minutes

  • On motion of Mr. McMeekin, seconded by Mr. Bent, the Board unanimously approved the minutes of March 19, 2019.

 

Citizen’s comments

  • Kinney thanked the Selectboard, and especially Ms. O’Toole, for their efforts with the fire service bill.

 

Guests

  • Tim Caulfield attended the meeting for the following items:
    • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the Memorandum of Understanding between Randolph and Braintree to share backup sites for Emergency Operation Centers.
    • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the Local Emergency Management Plan (LEMP) Update.
  • Conservation Commission Semi-annual report: they have produced another newsletter, and collaborated with Randolph to sponsor a deer yard management workshop. They have another event at the end of the month. They are also organizing a work party to remove poison parsnip along Route 12. The water quality flyer was The Commission Members were willing to help with the flyer. The Selectboard will discuss this more. The Commission is willing to make recommendations as to knot weed spraying, but feels they need to work with Jerold Kinney early this summer to do so.

 

Reports

  • The Board reviewed the Highway report.
    • Signage/restrictions for LaRocque Rd: Mr. Masterson had recommended two signs at the bottom of the road: “No Outlet”, “No unauthorized winter access between Nov. 15th– May 15th “. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board voted unanimously to disallow skiing/snowboarding on LaRocque Road, and only allow vehicles of the property owners and their guests between Nov. 15th– May 15th. RASTA/NEFF Trail users are to park at the designated parking area and stay on the trails.
    • Idling of equipment and trucks: Tabled until next meeting.
  • Update on fire service proposal: The Randolph Selectboard will be reviewing Braintree’s proposal at their next meeting (Thursday, April 11 at 5:30 pm).

 

New business

  • Bid opening
    • The Board opened the bids for the design and building of Tannenberg bridge. They are as follows:
  • Hebert Excavation Corporation: $209,760
  • A. Bean Associates: $259,000
  • Hilltop Construction LLC: $170,000
  • Hook Construction: $240,000

Mr. Burson will prepare an analysis of the bids and they will be reviewed more completely at the next meeting.

  • Braintree Paving Projects – no bids; will be re-bid.
  • Thresher Road Paving Project – no bids; will be re-bid.
  • The Board reviewed and signed the Annual Financial Plan for VTrans.
  • There will be a site visit and hearing on May 7th regarding Tannenburg Road. The hearing notice has been sent.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board adjourned the meeting at 6:53pm.

 

Respectfully submitted,

 

Holly Jarvis