Holly Jarvis

Mar 192019
 

Unapproved Minutes

Braintree Selectboard Meeting

March 14, 2019

 

Present:

Megan O’Toole, Selectboard Chair                                                                                        Stuart Kinney, Resident

Daniel Burson, Selectboard Member                                                                 Tim Caulfield, Fire Advisory Rep.

Charlie McMeekin, Selectboard Member                                                               Holly Jarvis, Admin. Assistant

Keegan Haupt, Selectboard Member                                              Sandy Vondrasek, Reporter for the Herald

Loren Bent, Selectboard Member                                           Patrick French, Randolph Selectboard Member

Adolfo Bailon, Randolph Town Manager

 

Ms. O’Toole called the meeting to order at 8:33 am

 

Citizens Comments – none.

 

The way Braintree’s rate for fire service has been calculated in the past was discussed. It has been based on Randolph’s fire budget, and equalized grand lists. The annual costs of the bond for the new fire station has been included in the calculation this year, which was a surprise to the Braintree Selectboard.

 

Mr. Bailon talked about possible outcomes with regard to Randolph’s insurance claim appeals, and the subrogation suites Randolph is a part of because of the equipment which caused the fire. Mr. Bailon indicated that a study will be conducted to determine what changes should occur to reduce fire service costs. There was a conversation about possible changes.

 

It was noted that because Braintree’s share of the fire service expenses are based on the budget and not actual expenses, Braintree has historically over paid. This is the case in eight of the last ten years, since Randolph has keep costs under the budgeted amounts. Possible methods of remedying this were discussed.

 

It was agreed that the Braintree Selectboard would make a proposal for the Randolph Selectboard to consider.

 

Mr. Kinney asked if the current figures are based on what Randolph anticipates occurring with the insurance claims, and changes with the structure of the fire service? Mr. Bailon indicated that they are not. They are current expenses.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the board unanimously approved going into executive session to discuss what to propose to Randolph for a fire service contract.  Mr. Caulfield and Ms. Jarvis were invited to attend the executive session. It was decided to invite Mr. French, and Mr. Bailon to the very first part of the executive session.

 

On motion of Mr. Haupt, seconded by Mr. Bent, the Board came out of executive session at 10:15 am.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved offering Randolph an arrangement for Braintree to pay for fire services for FY20, based on the equalized rate formula, as applied to the Randolph’s operation expense only, not the expenses for the new Fire Station.  This would be for FY20 only. Braintree will propose that negotiations with Randolph continue once it is understood what the insurance payments will be for the fire station, the use of the fire station, what other overhead might be appropriate to consider, and other restructuring of the fire service as mentioned by Mr. Bailon.

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 10:16 am.

 

Respectfully submitted,

 

Holly Jarvis

 

Mar 122019
 

The November 7, 2018 meeting of the Braintree Cemetery Commissioners was called to order at 6:00 p.m.  Mike Gaidys and Chris Blanchard have come on board as commissioners. They will be on the town meeting warning in March to be elected to finish the remaining terms of Jason Kuhn and Norman Illsley.  Mr. Gaidys will be running for the remainder of Mr. Kuhn’s term and Mr. Blanchard will run for the remainder of Mr. Illsley’s term.  Mr. Gaidys will check on East Braintree Cemetery for fall clean up.  The first meeting in the spring will be April 3rd, 2019.  The south end of Mountain View Cemetery will be pastured next year.  Mr. Smith will speak with the mowers to see if they can slow down to try to avoid damaging stones.  The budget for the cemetery will remain the same as last year as they had signed a 2 year contract for mowing.  Mr. Smith made the motion to adjourn the meeting at 7:15 p.m.

Mar 112019
 

Approved Minutes

Braintree Selectboard Meeting

Wednesday, March 6, 2019

 

Present:

Megan O’Toole, Selectboard Chair                                                          Stuart Kinney, Resident

Charles McMeekin, Selectboard Member                           Aaron LaRocque, re: LaRocque Road

Daniel Burson, Selectboard Member                                         Zak Freeman, re: LaRocque Road

Keegan Haupt, Selectboard Member                                       Kelly Braman, re: LaRocque Road

Loren Bent, Selectboard Member                                        Mark LaRocque, re: LaRocque Road

Holly Jarvis, Admin. Assistant

Jeff Masterson, Road Commissioner

Ms. O’Toole called the meeting to order at 6pm.

 

The Board reviewed the agenda, nothing was added.

 

Selectboard organization

  • On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board appointed Ms. O’Toole as the Selectboard Chair (Ms. O’Toole abstained, the other four members voted in favor of the motion).
  • On motion of Mr. Bent, seconded Ms. O’Toole, the Board appointed Mr. Burson as vice chair (Mr. Burson abstained, the other four member voted in favor of the motion).
  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the normal meeting schedule as the first and third Tuesday of the each month with the meetings starting at 6pm at the Town Office.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved continuing to post notices at the Town Office, Town Hall, the old Snowsville Store, and on the Town’s website along with having the newspaper of record be the Herald of Randolph.

 

On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the minutes from February 19, 2019.

 

Citizen’s comments

  • Stuart Kinney suggested that Braintree should contract with Randolph Center for fire service. He was talking with the Board about how and when the new truck was purchased. He also stated that sometimes contracts that are cheaper by the hour are not always cheaper overall.

 

Guests:

  • The status of LaRocque Road was discussed. People are still skiing down the road, so what has been done isn’t resolving the issue. Mr. Masterson will work with Mr. Freeman to put up a temporary sign on LaRocque Road asking skiers to stay on the trail, and not ski down the road. A private agreement between Mr. LaRocque and Mr. Kendall has not yet been reached to activate the alternate trail access. The Town will consider what to order for official signs.

 

It is a class 4 road that Mr. Aaron LaRocque plows and sands as needed for his purposes, and he uses chains when needed. He is surprised no one has gotten stuck out there yet. The Selectboard will look into and consider restricting public access on the Road.

 

Discontinuing the road was also discussed.  Mr. Aaron LaRocque isn’t interested in seeing the class 4 section of the road discontinued, but would be interested in the legal trail past his house being discontinued. How the trail came to be on the map as a part of the ancient road process in 2009 was discussed. Mr. Burson has done some research on the matter, and will look into it further. Mr. Mark LaRocque provided his email address asking that Mr. Burson pass along the information he finds.

 

  • The Memorandum of Understanding (MoU) between Randolph and Braintree to share backup sites for Emergency Operation Centers, was tabled until the next meeting, awaiting Randolph’s review of the MoU.

 

  • On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the TRORC Agreement for services writing the Local Hazard Mitigation Plan.

 

Reports

  • Highway report: Mr. Masterson explained that the new truck is at Tenco. Some debris was getting into the valves on the hydraulic system on the new truck. A filter is being installed currently to catch it. The 4,000 yards of prepaid gravel was able to be purchased at a good price.
  • The Board will be meeting with Randolph’s Town Manager on Thursday, March 14, 2019 at 8:30 AM at the Braintree Town Office to discuss fire service costs. The Board talked about how the rate has been being calculated in the past. Ms. O’Toole is hopeful that an appropriate agreement can be reach between the two towns.

 

Old business

  • The hot water heater for the Town Office has arrived, but is not yet installed.

 

New business

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the following appointments:

 

Development Review Board

New Term Expires 2022……………………………………………………………….. Malcolm Fitzpatrick

Planning Commission

New Term Expires 2022………………………………………………………………….. Nathan Cleveland

Conservation Commission

New Term Expires 2022………………………………………………………………………….. Linda Morse

E-911 Coordinator………………………………………………………………………………………… Holly Jarvis

ECFiber Representative……………………………………………………………………………… Jackson Evans

Fire Advisory Committee Representative……………………………………………….. Timothy Caulfield

Green Mountain Alliance Representative……………………………………………….. Timothy Caulfield

Road Commissioner………………………………………………………………………………….. Jeff Masterson

Stagecoach Transportation Services, Inc. Representative …………………………………. Paul Kendall

Town Service Officer……………………………………………………………………………….. Jennifer Phipps

Tree Warden……………………………………………………………………………………………….. Larry Benoir

Two Rivers Ottauquechee Regional Planning and

Transportation Advisory Committee…………………………………………………………… Bob Moyer

White River Valley Ambulance Representative…………………………………………….. Linda Lubold

Zoning Administrator

New Term Expires 2022…………………………………………………………………………… Holly Jarvis

 

The Board reviewed the responsibility split between members. This is to help distribute the workload and to clarify who will take lead on different types of projects. The Board agreed to the following split:

 

  • Highway – Mr. Haupt, with Mr. Burson as the backup
  • Grant Evaluation – Mr. Burson, with Ms. O’Toole as the backup
  • Capital Plan & Budget – Ms. O’Toole, with Mr. Haupt as the backup
  • Town Office & Hall Improvements – Mr. McMeekin, with Mr. Haupt as the backup
  • Personnel Evaluation and Oversight – Ms. O’Toole, and Mr. Bent as the backup

 

On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 6:59 PM.

 

Respectfully submitted,

 

Holly Jarvis

Mar 082019
 

Notice:

Special Meeting of the Braintree Selectboard

Thursday, March 14, 2019 at 8:30 AM

At the Braintree Town Office

The purpose of the meeting is for the Braintree Selectboard to discuss the fire service costs with Randolph’s Town Manager, Fire Chief, and Financial Director.

There will be a time for citizens comments (limited to 3 minutes per person with a 15 minute maximum), at the start of the meeting and the Board may go into executive session under 1 V.S.A § 313 (a)(1)(A) for contract negotiations.

Feb 222019
 

Approved Minutes
Braintree Selectboard Meeting

February 19, 2019

 

Present:

Megan O’Toole, Selectboard Chair Holly Jarvis, Admin. Assistant

Richard Bowen, Selectboard Member Tim Caulfield, EMD

Loren Bent, Selectboard Member Jeff Masterson, Road Commissioner

Keegan Haupt, Selectboard Member

Daniel Burson, Selectboard Member

 

Ms. O’Toole called the meeting to order at 6:00pm.

 

The Board reviewed the agenda. The emergency phone set-up was moved to the beginning of the meeting. An update about ambulance service, and a discussion about gravel was added.

 

On motion Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved the minutes from February 5, 2019.

 

On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved minutes from January 24, 2019.

 

Citizen’s comments – none.

 

Mr. Caulfield requested approval to purchase another desk phone for when the emergency operation center is open at the Town Office, and explained the plan for how to set up the phone system so that it can easily be switched over to the emergency mode.  On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the purchase of a desk phone and headset for up to $400.

 

Reports

 

  • Highway report:

 

    • Mr. Masterson anticipates the Town needing more gravel than what is stockpiled for mud season this year. There is currently an opportunity to prepay up to 4,000 yards of gravel, and get a lower than normal price. The town trucks would be able to pick up the gravel from the pit as needed. On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved purchasing up to 4,000 yards to be trucked by the Town as needed. Any not used for mud season can be used for the summer time re-graveling which is planned.  
  • Fire service bill update: Ms. O’Toole will be meeting with Mr. Bailon, Mr. DeCubellis, and Mr. Hildenbrand on March 14th to discuss the increased rate due to the bond for the new fire station.

Old business

    • Town office projects update: the heat pumps are installed and are working. The hot water heater is in the works.

 

  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the edits to the Winter Maintenance Policy.

 

 

New business

    • The Board reviewed and signed the Pre-Disaster Mitigation Grant Agreement.

 

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved and signed the heat pump rebate form.

 

  • Ms. O’Toole briefly explained that Randolph is considering contracting with Northfield for ambulance service, and is asking Braintree if we would want to do so also. Ms. Lubold, Braintree’s Representative on the White River Valley Ambulance’s Board, is invited to talk with the Board about it at the next meeting. A more compressive conversation is planned for the next meeting.
  • The plans to get the word out that Town Meeting is on Saturday this year was briefly discussed, along with Town Meeting Day preparations.
  • The Board thanked Mr. Bowen for his service on the Board as he has indicated that he will not run again this Town Meeting Day, so this will be his last regular Selectboard meeting. He will be missed.

 

On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved payment orders.

 

On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously adjourned the meeting at 6:56 pm.

 

Respectfully submitted,

 

Holly Jarvis

Feb 142019
 

They will be distributed over the next few weeks.

(Volunteers do this, so if you would like to help please contact Holly: 728-9787 ext. 6).

They are also downloadable here:  Town Report 2018

Feb 142019
 

TOWN OF BRAINTREE

WARNING

ANNUAL TOWN MEETING

Saturday, MARCH 2, 2019

The legal voters of the Town of Braintree in the County of Orange are hereby notified and warned to meet in the Braintree Elementary School in said Town on Saturday, March 2, 2019 at 10:00 A.M. to transact the following business from the floor: 

 

Article 1. To elect a moderator for the year ensuing.

 

Article 2. To hear the reports of the town officers for the past year.

 

Article 3. To elect all the Town Officers as required by law:

  1. A Selectperson for a three year term;
  2. A Selectperson for a two year term;
  3. A Selectperson for a two year term;
  4. A Lister for a three year term;
  5. An Auditor for a three year term;
  6. A Delinquent Tax Collector for a one year term;
  7. A First Constable for a one year term;
  8. A Cemetery Commissioner for a five year term;
  9. A Cemetery Commissioner for four years of a five year term;
  10. A Cemetery Commissioner for three years of a five year term;
  11. A Town Agent for a one year term;
  12. A Trustee of Public Funds for a one year term.

 

 

Article 4. Shall the voters authorize financing for capital plan expenses which would include town highway improvements in an amount not to exceed $ 30,000 to be financed over a period not to exceed five years?

Article 5. Shall the voters authorize total fund expenditures of $ 1,236,289.96, of which $ 975,414.96 shall be raised by taxes and $ 260,875.00 by non-tax revenues?

 

Article 6. Shall the town collect its real property taxes in two installments, with the due dates being October 15, 2019 and March 16, 2020?

 

Article 7. Shall the town vote to change Town Meeting day back to the first Tuesday in March pursuant to 17 V.S.A. § 2640(b)?

Article 8. To transact any other business not of a binding nature.

 

Dated at Braintree, County of Orange, and the State of Vermont this 24th day of January 2019.

 

Board of Selectmen:

 

_________________________          _________________________            _________________________

Richard Bowen                                    Keegan Haupt                                       Megan O’Toole

 

_________________________          _________________________

Loren Bent                                           Daniel Burson

Feb 132019
 

The Town of Braintree is seeking proposals for 3 projects: 1 – Design and Build of Tannenburg Bridge, 2 – paving on Thresher Road, 3 – paving on Riford Brook Road & the Town Hall parking lot.  More information is available at the Braintree Town Office, 932 Vermont Route 12A, 728-9787 ext. 6 or by emailing braintreeadm@gmail.com. Technical questions can be directed to the Highway Foreman, Jeff Masterson at 728-9787 ext. 4.  Sealed bids are due by 3 PM Friday, March 29, 2019.

Feb 082019
 

Approved Minutes

Braintree Selectboard Meeting

February 5, 2019

Present:

Megan O’Toole, Selectboard Chair                                                                Tim Caulfield, EMD

Richard Bowen, Selectboard Member                                     Paul Kendall, Re: LaRocque Road

Loren Bent, Selectboard Member                                      Kevin LaRocque, Re: LaRocque Road

Keegan Haupt, Selectboard Member                                Aaron LaRocque, Re: LaRocque Road

Daniel Burson, Selectboard Member                                       Zak Freeman, Re: LaRocque Road

 

Ms. O’Toole called the meeting to order at 6:00pm.

 

Review of agenda, a review of the financials were added.

 

On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved the minutes from January 15, 2019.

 

LaRocque Road was discussed.

  • The public concern is for safety for those using the road. Some skiers using ski trails on the property of the New England Forestry Foundation (NEFF) have chosen to deviate from the trail to LaRocque Road. The current plan that is being negotiated between the landowners is for the Rochester/Randolph Area Sports Trails Alliance (RASTA) to create a new route across NEFF’s and Kendall’s land, and close the trail which crosses LaRocque Road near Mr. Aaron LaRocque’s property. This proposed route would keep skiers further from Mr. Aaron LaRocque’s house and keep the skiers off the road away from cars. The snow needs to be mostly gone before the trees along the proposed route can be cut, and the trail prepared.
  • To assuage the problems temporarily RASTA has put out signs asking that the trail users keep off the road, respect Mr. LaRocque’s private property, and be quiet when skiing past his house. Some additional private matters between Mr. Aaron LaRocque, NEFF, and Mr. Paul Kendall regarding how to reroute trail users way from Mr. Aaron LaRocques house, and the preferred method for NEFF to access the land beyond Mr. Aaron LaRocques’ house for forestry management & trail management purposes, were brought up at the meeting. Mr. Kendall suggested that a Memorandum of Understanding (MOU) may be in order between the three parties regarding the private matters. He is interested in having the Selectboard recognize the MOU. The Board made it clear that any such “recognition” would not provide any change in the MOU’s legal standing, or the Town’s responsibility and is solely a private matter..
  • Aaron LaRocque asked about discontinuing LaRocque Road. It was noted that a petition of the voters can start the process to discontinue the road. Mr. Kevin LaRocque asked about using a different access to Mr. Aaron LaRocque’s house and stopping personal maintenance of the 4th class town road which is currently how he accesses his property. It was noted that unless the road is actually discontinued it would remain a public access, even if it is not maintained. A bridge that was in the Town’s legal trail, but was washed out in Hurricane Irene, was discussed. If someone wants to install one in its place they will need to get permission from the Selectboard and approval of the design from the Road Foreman.
  • The Selectboard would like to be kept in the loop about the public concerns regarding LaRocque Road.

 

Citizen’s comments

  • Caulfield provided the Board a draft of an insert for the Town Report to giving people information about emergency information and looking for volunteers.

 

Reports

  • Masterson reported that the new truck was picked up today.
  • The parking issue on West Street was discussed. One of the cars was able to be moved some. The Selectboard may want to consider a parking ordinance.
  • The financial report was reviewed.

 

Old business

  • Phone system update: the problems with the echo may be resolved. We will continue to monitor the situation.
  • Town office projects update: the process of getting the heat pumps installed is continuing.

 

New business

  • Editing the Winter Maintenance Policy was tabled. Mr. Burson will provide edits ahead of the next meeting.
  • The FY’21 Transportation Capital Projects Prioritization from TRORC was reviewed.
  • The Board reviewed the changes in the insurance coverage documents for 2019.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously re-appointed Loren Bent as the Fire Warden for 5 years.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved moving the March 5th meeting to March 6th at 6:00 pm.

 

On motion of Mr. Bowen, seconded Mr. Burson, the Board unanimously approved the payment orders.

 

On motion of Mr. Bowen, seconded Mr. Burson, the Board unanimously approved adjourning the meeting 7:30 pm.

 

Respectfully submitted,

 

Holly Jarvis

Jan 282019
 

Approved Minutes

Braintree Selectboard Meeting

January 24, 2019

 

Present:

Megan O’Toole, Selectboard Chair Jessie Brassard, Town Clerk/Treasurer

Daniel Burson, Selectboard Member Holly Jarvis, Administrator

Richard Bowen, Selectboard Member – conference call

 

Ms. O’Toole called the meeting to order at 9:24 am.

 

The fire department budget was discussed. Ms. O’Toole will communicate with Randolph and report back to the Board.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the town meeting warning.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

On motion of Mr. Burson, seconded by Ms. O’Toole, the Board adjourned the meeting.

 

Respectfully submitted,

 

Holly Jarvis