Janice Russell

Jun 062021
 

Unapproved Minutes

Braintree Selectboard Meeting

June 1, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Daniel Burson, Selectboard Chairperson         Jessica Brassard, Town Clerk/Treasurer

Dylan Pratt, Road Foreman

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                                   Keegan Haupt, Selectboard Member

Charlie McMeekin, Selectboard Member                               Loren Bent, Selectboard Member

Janice R. Russell, Administrative Assistant           Kris Haupt, Braintree Resident

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.  

 

The Board reviewed the agenda with Ms. O’Toole requesting an addition of ARPA Funding under Old Business.  

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the minutes from the Regular Selectboard Meeting on May 18, 2021.  

 

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – Mr. Kris Haupt stated he still has concerns and questions regarding the way the Town roads are being graded.  Mr. Burson notified Mr. Haupt and the Selectboard Members that he had spoken with the State Transportation Agency and was informed that the Town Highway Crew is correctly grading the roads.  Messrs. Burson and Pratt agreed to meet with Mr. Haupt to view the road conditions.

 

Reports

  • Highway Report – Mr. Pratt reported that the Town had received a request to replace a culvert at the end of a driveway.  A discussion ensued on whether the Town is responsible under Act 64 to replace culverts on private property.  Mr. Burson will research the subject and report back to the Selectboard at the next meeting.  The topic of the benefits of a hydro seeder versus a straw thrower was discussed.  The Town currently owns a straw thrower that was purchased using Grant Funds.  Ms. Russell will research the grant requirements on replacing the straw thrower.  Mr. Pratt responded to a past question regarding the Peth Road ditching.  He stated that there was no requirement for the ditch to be fully stone lined; that check dams were acceptable.  The ditch was stone lined where there is water running through it all the time.

The Town received a FY ’22 VT Better Roads Grant Notification of Award for Hockman Hill Road Ditch Work.  The Town received a FY’22 VT Better Roads Grant Notification of Denial for assistance for upgrading the Road Erosion Inventory.  The Town also received a FY ’22 Highway Class 2 Roadway Program for funding to make improvements on a mile of Thresher Road from Wilson Road to the sharp corner at the top of the ridge line.  The improvements consist of a new surface, ditch work and trimming back trees.

 

Old business

  • Covid 19 Update – Ms. O’Toole summarized Governor Scott’s comments regarding how well the State is doing on vaccinations and that it is close to having 80% first dose vaccinations completed and that once that mark has been reached the State Emergency Order will be lifted shortly thereafter.  Mss. Brassard and Russell are no longer requiring face masks in the offices and are deferring to the visitor’s decision to mask or not.  There is still a requirement for vault appointments as it still has a restricted capacity to one person.  
  • ARPA Funding – A discussion was led by Ms. O’Toole regarding the restrictions on and possible use of the funds to help the community recover economically from COVID-19.  VLCT has a diagram on how the money can be spent and does encourage municipalities to use citizen feedback on the decision process.  The Town is awaiting notification of the exact allocation the Town will receive before moving forward on potential expenditure.
  • Update on VT Rural Fire Protection Task Force Grant – Mr. Bent is continuing to work on the grant and has met with the expert on a good location for the dry hydrant.  The application deadline is August 1, 2021.

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted that if Mr. Bent finds the location for a Dry Hydrant and Pond before the next Selectboard Meeting on June 15, 2021 that the Town will apply for the maximum amount of $20,000.

 

New business

  • VMERS Audit Sullivan & Powers Engagement Letter – A description of the materials required for the audit was presented by Ms. Brassard. 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously voted to confirm the letter from Sullivan & Powers regarding the VMERS audit census data being required by the State of Vermont.  

 

  • VT Tree Wardens:  Reporting and Educational Opportunities – The requested information regarding the Town’s Tree Warden will be provided to the State.  The Town Tree Warden, along with the Road Foreman and multiple Selectboard Members will attend the webinar training on the new Municipal Tree Law Overview & Shade Tree Preservation Program.   
  • FY ’22 Annual Financial Plan – Town Highways
  • FY ’22 Certification of Compliance for Town Road and Bridge Standards &                        Network Inventory

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to approve the VTRANS FY ’22 Annual Financial Plan and FY ‘22 Certification of Compliance for Town Road and Bridge Standards & Network Inventory.

 

  • Notification of Trash Ordinance to Tenants at a Braintree Property – The town received a landowner request to have a letter and copy of the Town’s Trash Ordinance sent to a tenant residing on their property.  A quick review of the Trash Ordinance was conducted to confirm that it is not specific to the landowner and reads as “no person shall engage in a prohibitive activity in the listed Trash Ordinance.”  The Selectboard agreed to the sending of the requested material.  A second letter will be sent to a West Street landowner regarding the non-compliance of the Trash Ordinance and reminder of the penalties that will be incurred if the completion of the trash removal is not conducted. 

  

Executive Session to discuss a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to enter into an Executive Session at 6:57 P.M. for a discussion on a legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:06 pm the board came out of the Executive Session. The Legal Matter was discussed and tabled for discussion at a future meeting. 

 

Payment orders – The Selectboard reviewed the Payment Orders.

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:06 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

Jun 032021
 

Braintree Conservation Commission meeting of 26 May 2021

 

Attending: Paul Shriver, Linda Morse, Gina Logan, Sanders Stephens, Joan Richmond-Hall

 

Minutes of the April meeting were approved unanimously.

 

EAB public outreach and education:

  • Paul and Sandy affixed EAB awareness posters from UVM extension to ash trees in Braintree. Gina wrote a short article for the Herald and the CC hosted an opportunity for the public to ask EAB questions at the Town Offices.

 

Invasives work day planned at the Riford Brook site for 9 – 11 am on Wed June 9th.

  • We’ll be pulling chervil and Japanese knowtweed.

 

Town forest?

  • We discussed the possibility of creating a Braintree Town Forest from acreage at the top of the Northfield Mtns in northwestern Braintree.
  • We’ll invite Zac Freeman to our next meeting to discuss his organization’s interest and thoughts.

 

July meeting?

  • Invite Jens Hilke and county forester to discuss potential CC activities including those regarding potential town forest.

 

Next meeting: 7 pm on 23 June by Zoom ID 486 481 0868

 

 

/s/ Joan Richmond-Hall

 

May 252021
 

Braintree Board of Listers

2021 Grievance Hearings

Braintree Town Clerk’s Office

Wednesday, May 19th 9am – noon

Thursday, May 20th 6pm-8pm

Saturday, May 22nd 9am – noon

 

Minutes from Grievance Hearings

Wednesday, May 19th 9am – noon

 

  1. Call to Order at 9:03am. Luke Fisher and Jackson Evans in attendance. 
  2. Having no hearings scheduled, the meeting was recessed until Thursday May 20th at 6pm on a motion from Luke Fisher, seconded by Jackson Evans and approved unanimously at 10:27am.

 

Minutes from Grievance Hearings

Thursday, May 20th 6pm – 8pm

 

  1. Call to Order at 6:00pm. Luke Fisher and Jackson Evans in attendance via conference call. 
  2. Having no hearings scheduled, the meeting was recessed until Saturday, May 22nd at 9am on a motion from Luke Fisher, seconded by Jackson Evans and approved unanimously at 6:03pm.

 

Minutes from Grievance Hearings

Wednesday, May 19th 9am – noon

 

  1. Call to Order at 9:00am. Luke Fisher, Jackson Evans and Derek O’Toole in attendance.
  2. First hearing scheduled for 9:00am.
    1. Vaino Narma – 06-031.001: Mr. Narma submitted objections in writing prior to the hearing but failed to appear at his scheduled hearing. The listers reviewed the objections in writing.
    2. Bonnie Goodman – 06-040: Ms. Goodman submitted objections in writing prior to the hearing and informed that board that she would not be at the hearing. The listers reviewed the objections in writing.
  3. Following scheduled grievances, the listers recessed to make site visits of both properties, returning to the office at 11:50am.
  4. At 12:00 noon, the meeting was adjourned on a motion by Mr. O’Toole and seconded by Mr. Fisher. All listers voted to approve adjournment. 

 

May 212021
 

Minutes

Braintree Selectboard Meeting

May 18, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Kris Haupt, Cemetery Commissioner

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                                   Keegan Haupt, Selectboard Member

Daniel Burson, Selectboard Member

 

Loren Bent, Selectboard Member arrived late due to Fire Department obligation

 

Ms. O’Toole called the meeting to order at 6:05pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

 

The Board reviewed the agenda with Ms. O’Toole requesting an addition of ARPA Funding under New Business.  Mr. Burson requested an addition of an Executive Session to discuss a legal matter and Mr. Haupt has a topic to discuss under the Highway Report.

 

Mr. Haupt requested a change to the wording of the Greenup Day Report that removed the word “tossed” and added the word “fell.”

 

On motion of Mr. Burson, seconded by Ms. O’Toole, the Board approved the amended minutes from the Regular Selectboard Meeting on May 4, 2021. 

 

Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – The topic of the roads not being completely graded from top to bottom and across the width was raised by Mr. Kris Haupt.  He believes that it is not necessary or safe to leave a grass edge along the sides of the roads.  Mr. Keegan Haupt agreed that the roads should be graded from top to bottom and that the roads were graded too early this year as some roads had to be graded more than once.

 

Reports

  • Highway Report – The report provided by Dylan Pratt, Highway Foreman, informed the Selectboard that the Peth Road Ditch Project is complete except for the completion of mulching.  Mr. Pratt reported that there are bank and guardrail slides on Thayer Brook Road that will need to be repaired soon and he is in the process of having an expert review the slide and provide mitigation choices.  Mr. Burson added that there is similar slide on Thresher Road that will also be reviewed.  Mr. Keegan Haupt added that a date and time to do site and test visits for a new gravel pit is being planned.
  • Cemetery Commission Report by Mr. Kris Haupt.  Spring cleaning of the cemeteries has been completed, Jason’s Handiworks has been hired again this year to mow all cemeteries and the stone cleaning company, Dirty Rocks, has cleaned the stones at the Lower Branch Cemetery.  The charge for the stones cleaning will be paid out of the Cemeteries Fund.  The Dirty Rocks representative informed Mr. Haupt that the cleanings will last for 10 to 15 years so the Cemetery Commission is planning to have one cemetery cleaned every three years until it rotates back to the Lower Branch Cemetery in 12 years.

 

Old business

  • Covid 19 Update – Ms. O’Toole summarized the CDC and State of Vermont’s Mask Wearing Guidance that states fully vaccinated citizens no longer need to wear mask except for in hospitals, schools etc.  Many businesses, local and statewide, along with many municipalities are continuing with their mask wearing mandates during the transition period.  The Selectboard decided to continue requiring masks be worn in the Town Office and Garage but will revisit this topic at the next Selectboard Meeting.
  • Potential Braintree Town Forest – A Conservation Fund representative contacted Ms. O’Toole regarding her inquiry about purchasing the property up for sale. The representative stated that they would contact the town with an update potentially by the end of the summer.  A discussion of the necessary short-term and long-term resources the town would need to acquire and manage such a large parcel ensued.  O’Toole expressed the concern that Braintree may be too small of a town with too limited a staff to take on such a large project.

 

New business

  • New business – ARPA Funding – Ms. O’Toole participated in the VLCT held webinar regarding the ARPA Funding.  There are specific funding, expenditure and accounting guidelines that municipalities need to follow before and upon receipt of the funds.   A brief discussion occurred on how to proceed with the expenditure criteria and that the Town has until 2026 to use any funds received.

 

Executive Session to discuss a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to enter into an Executive Session at 6:50 P.M. for a discussion on a legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:12 pm the board came out of the Executive Session. The Legal Matter was discussed and tabled for discussion at a future meeting.

 

Payment orders – The Selectboard reviewed the Payment Orders.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:12 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

May 072021
 

Minutes

Braintree Selectboard Meeting

May 4, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Daniel Burson, Vice Selectboard Chairperson                             Robert Moyer, DRB Chairperson

Janice R. Russell, Administrative Assistant                                Gary Blatz, Zoning Administrator 

Jackson Evans, Lister/Green Up Day Coordinator                          Paul Kendall, Braintree Citizen

Janice Thresher, Braintree Citizen

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                                        Loren Bent, Selectboard Member

Charlie McMeekin, Selectboard Member                         Keegan Haupt, Selectboard Member

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.  

 

The Board reviewed the agenda with Mr. Haupt requested the addition of trash on Riford Brook Road under New Business and brush left in a ditch on Fletcher Brook Road under Highway.

 

On motion of Mr. McMeekin, seconded by Ms. O’Toole, the Board approved the minutes from the Regular Selectboard Meeting on April 20, 2021 and the Special Selectboard Meeting on April 27, 2021.

 

Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – Janice Thresher questioned why the Executive Session minutes always reflect “No Decision Was Made” instead of “the topic was tabled at this time,” especially if the next Executive Session is regarding the same topic. 

 

Reports

  • Highway Report – The provided report was brief and explained what work the Highway Crew has been completing on the Town Roads.  The grant funded Peth Road Ditch Work began on Monday and will continue through the week.  

 

On Green-Up Day Mr. Haupt discovered that a property on Farnsworth Brook Road had cut brush and trees along their fence line that fell into the ditch. He did try to remove the materials from the ditch.  The Selectboard will send a letter to the property owner requesting the removal of any materials still in the ditch and a reminder of flood hazards caused by clogged ditches.  

  • Development Review Board Chairperson Report – Mr. Moyer stated that there hasn’t been anything referred to DRB from the Zoning Administrator, Gary Blatz.  DRB would like to meet in person with Mr. Blatz to discuss his position and how it relates to the DRB.
  • Zoning Administrator Report – Mr. Blatz reported that he has approved seven permits already this year.  Permits were for one deck, two garages, two houses and one long term container on a property.  Kevin Hall’s minor sub-division permit application was also completed this year. 

 

Old business

  • RAMAN Update – As of May 1st, Tim Caulfield stepped back from RAMAN and the Town has no official representative at this time.  Messrs. Haupt and Bent and Ms. O’Toole reviewed the information provided at the Governor’s Press Briefing which informed the public that the daily rates of infections in the State have lowered.   
  • Parcel of forest land for sale in Braintree – Ms. O’Toole has reached out to the Conservation Fund but has not received an answer back.  The broker handling the sale of the property is Fountains Land.

 

New business

  • Town Hall Rental to WindowDressers.org for Community Build – Although the Selectboard believes this is a very worthy effort it believes the Town Hall is not the right venue for the Community Build.  Ms. Russell will inform Jenn Phipps of the decision and will provide other possible venues she can pass on to WindowDressers.org. 
  • Additional Cost for Admin. Assistant’s Computer Transfer & Installation – When the approval of the purchase of a new computer for the Administrative Assistance occurred, Ms. Russell stated that there would be additional cost associated with the data transfer and installation and setup of the new computer.  For transparency purposes, said costs were provided to the Selectboard for review.
  • Garage Floor Bid from Hook Construction –The original Hook Construction bid was for $14,700 but due to an increase in the cost of materials caused by COVID-19 and other factors an additional $1,500.00 needs to be added to the bid.  Ms. Brassard had already informed the Selectboard that the total cost is still within the budgeted amount for the project.  

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the Hook Construction’s amended bid for the last stages of the garage floor project for a total of $16,200.00.

 

  • After Green-up Day Follow-up – Mr. Evans reported that Green-up Day went well and he looks forward to coordinating next year’s event.  He has ideas about possibly providing a free breakfast or lunch, have residents commit to clean up specific areas and to hold a contest or provide Litter Bug prizes to children and possibly adults.  Several residents did provide payment for the removal of tires and the use of Town dump trucks to collect the trash and metal worked very well.  A discussion ensued on how the disposal of materials next year should be free at the Tri-Town Alliance Transfer Station.   Mr. Burson thanked Mr. Evans for volunteering to be the coordinator again next year.
  • Trash on a Riford Brook property.   A property owner on Riford Brook reported that there is trash located on a property that animals are spreading into the woods.  Mss. O’Toole and Russell will draft a letter to the property owner and include a copy of the current Trash Ordinance. 

Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3) and a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to enter into an Executive Session at 6:53 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3) and legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:19 pm the board came out of the Executive Session. Relating to the Personnel Matter, no decision was made.  The Legal Matter was discussed and tabled for discussion at a future meeting. 

 

Payment orders – Messrs. Bent, Haupt and McMeekin and Ms. O’Toole reviewed the Payment Orders.

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:19 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

 

Apr 302021
 

Minutes

Special Meeting Braintree Selectboard

Tuesday, April 27, 2021 at 5:30pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson                             Daniel Burson, Selectboard Member Keegan Haupt, Selectboard Member                           Charlie McMeekin, Selectboard Member

Dylan Pratt, Road Foreman

 

Mr. Burson called the meeting to order at 5:30pm.  A roll call was done to confirm what members were in attendance via teleconferencing.

 

  • Update on scope of work funded by Better Back Roads grant for Peth Rd project
  • Pratt and Mr. Burson reported that, due to an administrative oversight, the tree cutting work required to be conducted as part of the Peth Rd project will not be reimbursable under the grant. The board discussed whether and how to proceed with funding this work, given that it is not eligible for grant reimbursement.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to continue with the planned tree work, at the cost of $5,000, which will be funded with available funds from the highway operations budget. 

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 5:58 p.m. 

 

Respectfully submitted,

 

Megan O’Toole

Selectboard Chairperson

Apr 262021
 

Minutes

Braintree Selectboard Meeting

April 20, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson                Keegan Haupt, Selectboard Member            Tim Caulfield, Emergency Management Dir.       Paul Shriver, Chairperson Conservation Comm.

Victoria Littlefield, TRORC Representative                               Ronald Cadrette, Braintree Citizen

 

Present at the Town Office:

Daniel Burson, Selectboard Vice-Chair                               Loren Bent, Selectboard Member

Charlie McMeekin, Selectboard Member                         Janice Russell, Administrative Assistant

Jessicia Brassard, Town Clerk/Treasurer

 

The Meeting was chaired by Mr. Burson who called it to order at 6:04pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.  

 

The Board reviewed the agenda with Mr. Burson moving the New Business item “Updating the Town Plan” to the beginning of the meeting to accommodate Ms. Littlefield’s schedule.  

 

On motion of Mr. McMeekin, seconded by Mr. Haupt, the Board unanimously approved the minutes from the Regular Selectboard Meeting on April 6, 2021.

 

Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – Ronald Cadrette, Lemery Road property owner, inquired about the bridge project slated for that road.  Mr. Burson stated that the Contract has been awarded to Hilltop Construction, LLC but that due to Vermont Waterway restrictions the project cannot begin until July 1st

 

Reports

  • Highway Report – Mr. Burson provided the report and stated that the Highway Crew is trying to complete the grading of all roads.  On April 15th a Class 2 Road Improvement Grant was submitted for funding to make improvements on a mile of Thresher Road from Wilson Road to the sharp corner at the top of the ridge line.  The improvements consist of a new surface, ditch work and trimming back trees.  Mr. Bent requested the Highway Crew clean out the culverts on all Town roads because several are full or plugged.

 

Old business

  • RAMAN update from Tim Caulfield – There has been a surge of COVID cases statewide.  Vermont is still the second lowest state in positivity rates and Orange County is the 2nd lowest county in positivity rates in Vermont.  RAMAN has placed the “Mask and Social Distance” reminder signs in Braintree, Brookfield and Randolph.
  • 2021 Green Up Day Preparation Follow-up – Jackson Evans has agreed to become the Green Up Day Coordinator and has been provided all materials.  Instead of renting a dumpster a Town Highway Truck will be used for trash collection.  The tire recycling company would not budge on price so the Town will pay the $5.00 per tire charge.

 

New business

  • Parcel of forest land for sale in Braintree – A 2000 acre parcel owned by the Conservation Fund is on the market. The board discussed the idea of purchasing the property as a potential Braintree Town Forest.  Potential funding for the purchase is available through USFS, USDA and other Federal Entities and the State has funding based on land and water use.  The board discussed the philosophy on the use of the land.  Ms. O’Toole will reach out to the Conservation Fund to open a conversation about the status of the parcel and the portion for sale in Braintree.  As this is all fact finding at this time, no formal motion or resolution needs to be made.
  • Updating the Town Plan – Ms. Littlefield outlined what assistant TRORC would provide the Town in completing and adoption of the Town Plan.  Ms. Littlefield stated she has previously worked with the Town’s Planning Commission.  TRORC’s cost will be no more than $2,000 and will provide matching funds of up to $2,000 with Project Total being $4,000.

 

On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the contracted offer of $2,000 from TRORC to complete the Town Plan.

 

  • Changes to Short Term Disability Plan Provider – Ms. Russell was notified by VLCT that the provider for the Town’s Short Term Disability Plan will be changed effective July 1st.  The new plan saves the Town 10% with a 4-year Rate Guarantee.
  • Discussion of Contracting/Non-Employee Document Requirements-VLCT PACIF Workman’s Comp Audit – Ms. Russell has completed the 2020 audit for VLCT PACIF.  She reminded the Selectboard and Highway Foreman and Commissioner that signed contracts or non-employee work agreements are required for any person(s) who are hired to do work for the Town.
  • VT Rural Fire Protection Task Force Grant – Mr. Bent is scouting and researching possible sites for one or two dry hydrants for a grant submittal by June 15th.
  • Summit on the Future of Vermont – The Selectboard members agreed that the summit sounds very interesting but the timing does not work for any member’s schedule. 
  • New Computer For Administrative Assistant – Ms. Russell has experienced major issues with her current computer’s hard drive and experts have recommended the purchase of a new computer.  Ms. Brassard confirmed the availability of budget funding for the purchase.

 

On motion of Mr. Bent, seconded by Mr. McMeekin, the Board unanimously approved the expenditure of $799.00 to purchase a new computer from VT Computing with Mr. Burson amending the motion to include the VT Computing four year warranty with free maintenance every six months during the term of the warranty. 

 

Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3) and a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Mr. Burson, seconded by Ms. O’Toole, the Board unanimously voted to enter into an Executive Session at 6:47 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3) and legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:15 pm the board came out of the Executive Session with no action or decision being made. 

 

Payment orders – Messrs. Bent and McMeekin reviewed the Payment Orders.

 

On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Mr. McMeekin, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:17 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

 

Apr 092021
 

Minutes

Braintree Selectboard Meeting

April 6, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Daniel Burson, Selectboard Vice-Chair                                   Keegan Haupt, Selectboard Member            Tim Caulfield, Emergency Management Director

Linda Lubold, White River Valley Ambulance Representative

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                                    Loren Bent, Selectboard Member

Charlie McMeekin, Selectboard Member                         Janice Russell, Administrative Assistant

Michael Czok, Braintree Citizen

 

Ms. O’Toole called the meeting to order at 6:01pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

 

The Board reviewed the agenda with Ms. O’Toole moving the discussion of the Bent Hill Brewery Restaurant License & ACT 250 item to before reports.

 

On motion of Mr. McMeekin, seconded by Mr. Bent, the Board approved the minutes from the Regular Selectboard Meeting on March 16, 2021 and the Special Selectboard Meeting on March 25, 2021.

 

Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – No citizen’s comments.

 

Reports

  • Highway Report – There was a brief discussion of a possible location on Thresher Road that needs work completed that would fit the requirements for the Class 2 Road Grant. Haupt pointed out the need to fix a portion of the Riford Brook Road Bandrail that is hanging out.
  • White River Valley Ambulance Representative – Linda Lubold described the last six months of busy activity at the White River Valley Ambulance. WRVA has received Grants to cover COVID and other needs, received the new ambulance, is using the new billing service and has paid off the building mortgage.
  • Treasurer’s Report – The Selectboard reviewed the submitted report and requested clarification, which Ms. Brassard provided, on items from the Highway Budget, the Advertising and Warning Budget and the COVID related expenses and the Grant funds received to cover said expenses.

 

Old business

    • RAMAN update from Tim Caulfield – Orange County is the lowest COVID Count per capita in the state and VT is the lowest on the continental U.S. RAMAN is discussing the options of getting out the Reminder To Be Vigilant signs in the three Town area. Governor Scott stated in his press conference that Vermont may be back to normal around the 4th of July and travel ad quarantine requirements have been changed for vaccinated and unvaccinated people.

 

New business

  • Bent Hill Brewery Restaurant License & ACT 250 – Mike Czok presented a brief overview of why the new Restaurant License is required by the State of Vermont and what Bent Hill Brewery is planning for the size of their restaurant, what will be served at the restaurant and what hours the restaurant would be open. Mr. Czok also made it clear that no alcohol but beer would be served at the restaurant.

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the application of Bent Hill Brewery’s First Class Liquor License.

 

  • New Truck Loan – The $75,000.00 loan is for three years taken out monthly as this is cheaper on interest.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the Execution of the Mascoma Bank Loan Paperwork for $75,000.00 for the 2021 MACK Truck for the term of three years.

 

  • FY ’22 Draft VTRANS Priority Project Selection List – After reviewing list the Selectboard had no comments on this subject.
  • Town of Braintree Energy Progress Report Card from TRORC – The Selectboard discussed the Report Card and decided as a small rural town there are limited options on how to improve energy use.
  • 2021 LEMP Renewal – The minor changes to the 2021 LEMP Renewal were the inclusion of the evacuation plan which was approved three months ago and the change from Mr. Caulfield as EMD to Derek O’Toole as Acting EMD.

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the updated 2021 LEMP.

 

  • Delegation of Authority – Derek O-Toole, Acting EMD

 

On motion of Mr. McMeekin, seconded by Mr. Bent, the Board unanimously approved Delegation of Authority of Acting Emergency Management Director to Derek O’Toole.  Ms. O’Toole abstained.

 

  • 2021 Green Up Day Preparation – A discussion ensued on possible people to take up the Green Up Day Coordinator Position and what could be done to mitigate the cost of the dumpsters and recycling of tires.

 

Payment orders – Ms. O’Toole and Mr. McMeekin reviewed the Payment Orders.

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously adjourned the meeting at 7:11 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

 

Mar 262021
 

Minutes

Special Meeting Braintree Selectboard

Thursday, March 25, 2021 at 6 p.m.

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson

Daniel Burson, Selctboard Vice Chair

Charlie McMeekin, Selectboard Member

Janice Russell, Administrative Assistant

 

Ms. O’Toole called the meeting to order at 6:03 p.m.

New Business

  • Dog License Late Fee

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the waving of Dog License Late Penalty Fees until the Governor’s COVID Executive Order has ended.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 6:07 p.m.  

 

Respectfully submitted,

 

Janice Russell

Administrative Assistant