Janice Russell

Jul 262021
 

Unapproved Minutes

Braintree Selectboard Meeting

July 20, 2021 at 6:00 pm

 

“In accordance with the recent cancellation of the State of Emergency Order by Governor Scott the meeting was held both in-person and via conference call to follow Vermont’s open meeting law.  The meeting can be accessed at the scheduled time by calling 802-210-4472.”

 

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson               Daniel Burson, Selectboard Vice Chairperson Keegan Haupt, Selectboard Member                               Charlie McMeekin, Selectboard Member Loren Bent, Selectboard Member                                      Jessica Brassard, Town Clerk/Treasurer Dylan Pratt, Road Foreman

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

 

The Board reviewed the agenda with Ms. O’Toole adding under Highway Report the review of Excavator Rentals.

 

On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously approved the minutes from the Regular Selectboard Meeting on July 6, 2021.  

 

Citizen’s comments are limited to 3 minutes per person with a 15-minute maximum –

 

Reports

  • Highway Report – The Selectboard reviewed the submitted Highway Report.  A brief discussion ensued regarding the best process to fill in a gap on the first bridge on Lemery Road.  The Thayer Brook Road Guardrail hole discussion begun at the July 6, 2021 meeting resumed with Mr. Pratt stating that a decision had been made on the best procedure to complete the work.

 

Excavator Bids – The Selectboard reviewed the four bids received from Anderson Equipment, Milton Cat, Nortrax and Pete’s Equipment.

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to go with the bid from Milton Cat for $5,700 a month with $300 each way for trucking and if they are not available at the time needed to go with Pete’s Equipment bid of $5,820 a month with $130 per hour trucking. 

 

Old business

  • Covid 19 Update – No real updates to discuss.

 

New business

  • Financials and approval of Tax Rate – Ms. Brassard explained the increase in the tax rate and the financial reports from Mascoma Savings Bank and Sullivan, Powers & Co.

 

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted to approve the Residential Tax Rate at $2.4591 and the Non-Residential Tax Rate at $2.4904. 

  • Review of Personnel Policy – Ms. O’Toole stated that the Personnel Policy has not been updated since 2014 and does include information that the Selectboard Members should have knowledge of in dealing with employees.
  • ARPA Funding Public Meeting Planning – A decision to hold a presentation during the September 7, 2021 Selectboard Meeting.

Executive Session to discuss personnel matters pursuant to 1 V.S.A. Section 313 (2)(3.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to enter an Executive Session at 6:32 P.M. for a discussion of personnel matters pursuant to 1 V.S.A. Section 313 (a)(3). 

 

At 6:56 p.m. the board came out of the Executive Session.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to terminate the appointment of Tree Warden effective after final receipt of pay for work done to date.

 

Payment orders – There were no Payment Orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 6:57 p.m.

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

Jul 212021
 

The Town of Braintree is seeking an individual to work in the Highway Department. The job includes road maintenance, equipment operation and repair, and vehicle maintenance and repair. Applicants must have a valid driver’s license, a clean driving record, and must have or be able to obtain a valid Commercial Driver’s License (CDL) Class B within 3 months. Applicants must be able to work overtime and be on call during winter months. Equipment repair skills are not required but are a plus. Benefits of employment include health and short-term disability insurances, retirement, paid holidays, and uniforms.  Applications are available at the Town Office (932 VT Route 12A, Braintree, VT 05060) and on the Town website: braintreevt.com/Highway News. For questions, email braintreesb.dburson@gmail.com or call the Town Office at 728-9787, ext. 6.

Jul 092021
 

Minutes

Braintree Selectboard Meeting

July 6, 2021 at 6:00 pm

 

“In accordance with the recent cancellation of the State of Emergency Order by Governor Scott the meeting was held both in-person and via conference call to follow Vermont’s open meeting law.  The meeting can be accessed at the scheduled time by calling 802-210-4472.”

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                 Keegan Haupt, Selectboard Member

Daniel Burson, Selectboard Vice Chairperson                 Charlie McMeekin, Selectboard Member      Loren Bent, Selectboard Member             Dylan Pratt, Road Foreman

Janice R. Russell, Administrative Assistant         Derek O’Toole, Acting Emergency Mgmt. Dir.      Kris Haupt, Braintree Resident                    Stuart Kinney, Braintree Resident

 

Ms. O’Toole called the meeting to order at 6:02pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.  

 

The Board reviewed the agenda with Ms. O’Toole adding Gillespie Fuels & Propane, Inc. Fixed Plan Contracts under New Business.

 

On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously approved the minutes from the Regular Selectboard Meeting on June 15, 2021.  

 

Citizen’s comments are limited to 3 minutes per person with a 15-minute maximum – 

 

Mr. Stuart Kinney initiated a discussion of hiring a part-time employee for the now vacant Highway Crew position.  The Selectboard Members stated that the topic and suggestions would be discussed in the Executive Session.

 

Mr. Kris Haupt expressed his concerns regarding the amount of material being lost from the ditches, specifically the road side of the ditch, during the most recent ditch work.  The loss of materials, in his belief, is removing the shoulders and causing the roads to become narrower.

 

Reports

  • Highway Report – The Selectboard reviewed the submitted Highway Report.  Messrs. Burson and Pratt will be requesting excavator rental quotes.  The Highway Department will continue work on Peth Road, specifically filling in where trees were removed to widen the road.  Mr. Pratt is scheduling the work on Thresher, Thayer Brook and Hockman Hill Roads.
  • Fire Warden Report – Mr. Bent has two state approved locations on Riford Brook Road for a new dry fire hydrant and will be contacting the landowners of the sites.    
  • Emergency Management Director – Mr. O’Toole began his report by recognizing all the terrific work that Timothy Caulfield had done during his tenure as EMD.  Mr. O’Toole stated that due to his other obligations he is scaling down the EMD duties to the bare minimum until the Selectboard can find a full-time director.  
  • Fire Advisory Representative – Mr. Bent reported that the Advisory Board has met recently and discussed the condition of all fire trucks and approved the request for additions to a couple structures and the building of others in the area.

 

Old business

  • Covid 19 Update – No real updates to discuss. 
  • Follow up – Straw Thrower Grant Regulations – A decision was made to sell the straw thrower and purchase a hydro-seeder.  Mr. Burson will speak with the Town Treasurer regarding the Vehicle and Equipment Fund Budget.
  • Update – Road Erosion Inventory – Ms. Russell reported that VLCT informed the Town that VTrans is not funding road erosion inventories if the Town already has one until after the new MRGP permit is revised in 2023.
  • ARPA – Coronavirus Local Fiscal Recovery Funding (CLFRF)

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted to accept the CLFRF funding along with the required Terms and Conditions and Assurances of Compliance with the Civil Rights Requirements.

 

On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously voted to appoint Megan O’Toole as the Braintree Representative for the ARPA Funding.

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted to appoint Janice R. Russell as the Braintree Contact Person for the ARPA Funding.

 

  • FY ’22 Build Communities Grants – Possible Collaboration with Randolph – Mr. Haupt has reached out to the Randolph Fish and Game regarding using these funds for recreational upgrades to the Rolling Rock property.  The topic was then tabled until further information is provided.

 

New business

  • New Short-Term Disability Carrier – 

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted that the Town enter into the joinder agreement for short-term disability insurance with Madison National Life Insurance Company, Inc.

 

  • Town Highway Class 2 Roadway Program – The Town received the Town Highway Class Roadway Program FY22 Agreement.  The Agreement required Ms. O’Toole’s official signature.
  • Forest Pest First Detector Course – Tree Warden Course – This topic was tabled for further research and discussion.
  • Changing Website Domain from .com to.gov creation and support information – Ms. Russell will complete all paperwork etc. to obtain the .gov domain.
  • Gillespie Fuel & Propane 2021-2022 Price Protection Plans – The Selectboard reviewed the plans.  

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted to enter the Price Protection Plans with Gillespie Fuel and Propane again this year.  


Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313 (2)(3) and a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously voted to enter an Executive Session at 7:12 P.M., and extended an invitation to Mr. Pratt join them, for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3). 

 

At 7:45 p.m. the board came out of the Executive Session.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to execute the wage increases that were discussed pursuant to the table that will be provided to the Auditors outlining updated wages for FY ’22.

The Selectboard discussed and decided in the Executive Session to fill the vacant Highway Crew Member position.  This decision requires no vote of approval by the Selectboard.

 

Payment orders – The Selectboard reviewed the Payment Orders.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:47 p.m.

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

Jun 212021
 

Braintree Planning Commission
DRAFT Minutes of Regular Meeting
June 10, 2021
7:00pm
“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the
ongoing public health crisis, this meeting will be held via conference call. You can access the
meeting at the scheduled time by signing in on
https://www.uberconference.com/braintreesbmotoole or calling 802-210-4472”
1. The meeting was called to order at 7:03pm by Vice Chair, Jackson Evans. In attendance were
Jackson Evans, Nathan Cleveland, Jennifer Phipps, Paul Kendall and Malcolm Fitzpatrick.
2. Public Comment – No members of the public were in attendance.
3. Approval of Minutes from 05/13/21 Meeting: On a motion from Mr. Fitzpatrick, seconded by
Mr. Cleveland, the minutes from the 5/13/21 meeting were accepted as submitted.
4. Review and discussion of current draft of town plan: A general conversation regarding the
current draft of the town plan took place. Mr. Fitzpatrick noted that some elements relating to
flooding that were suggested by TRORC still need to be added. Mr. Cleveland or Mr. Evans will
request copies of the materials presented by TRORC at their flood planning presentation.
It was noted that the tone of the comprehensive energy plan that was part of an earlier draft of the
town plan, and that needs to be incorporated into the current draft, differs greatly in tone from the
current draft. Mr. Evans will send a copy of the energy section to Tory Littlefield at TRORC.
There was a brief discussion of how edits will be handled going forward. Mr. Kendall instructed
members to send changes/suggestions for edits to him. He will compile those and recirculate the
draft ahead of the next meeting.
5. Old Business: Zoning Administrator – Mr. Cleveland will contact Gary Blatz, Braintree Zoning
Administrator about attending our July meeting. He will also request a copy of the Zoning
Administrator Job Description.
6. New Business: Mr. Fitzpatrick asked if the highway department still uses the “orange book”
which offered best practices for road maintenance. He suggested that reference to this or a
similar publication might be relevant in the highway section of the town plan.
7. On a motion from Ms. Phipps, seconded by Mr. Kendall, the meeting was adjourned at
8:00pm.
Respectfully Submitted,
Jackson Evans
NOTE: Next Meeting: July 8, 2021 7:00pm – Tory Littlefield from TRORC to attend

Jun 192021
 

Minutes

Braintree Selectboard Meeting

June 15, 2021 at 6:00 pm

 

“In accordance with the recent cancelation of the State of Emergency Order by Governor Scott the meeting was held both in-person and via conference call to follow Vermont’s open meeting law.  The meeting can be accessed at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Jessica Brassard, Town Clerk/Treasurer

 

Present at the Town Office:

Daniel Burson, Selectboard Vice Chairperson                             Keegan Haupt, Selectboard Member

Charlie McMeekin, Selectboard Member                               Loren Bent, Selectboard Member

Janice R. Russell, Administrative Assistant           Kris Haupt, Braintree Resident

 

Mr. Burson called the meeting to order at 6:02pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.  

 

The Board reviewed the agenda with no changes being made.

 

On motion of Mr. McMeekin, seconded by Mr. Haupt, the Board unanimously approved the minutes from the Regular Selectboard Meeting on June 1, 2021.  

 

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – Mr. Kris Haupt stated he still has concerns and questions regarding the way the Town roads are being graded.  A discussion ensued regarding the differences on how Messrs. Haupt, Bent and Haupt believe the road grading should be done and what the State recommendations given to Messrs. Burson and Pratt on how road grading should be completed.  

 

Reports

  • Highway Report – The Selectboard reviewed the submitted Highway Report.  The John Deere Loader once again is having problems with water leaking onto the Glow Plugs causing corrosion.  Mr. Burson stated that he believes the Town in the future should move to leasing any new equipment needed instead of purchasing outright.  Many towns in the area lease their equipment and there are great leasing options and terms out there that will be less expensive for Braintree going forward.

 

The Town is researching possible grants to cover the needed work on Thresher Brook and Thayer Brook Roads.

 

Old business

  • Covid 19 Update – Governor Scott’s State of Emergency will end at midnight tonight.  Mask wearing is still required in the office by unvaccinated residents.  The Town will return to holding meetings following the open meeting laws/regulations. 
  • Follow up – Straw Thrower Grant Regulations – The Grant-In-Aid was re-read and there are no requirements for how long the Town needs to keep the equipment.  After a brief discussion topic was tabled until the next meeting.
  • Update – Road Erosion Inventory – Ms. Russell reported that VLCT stated that the next Road Erosion Inventory does not need to be completed until the end of December 2022.  The Highway Foreman does need to keep accurate records on all ditch and other road work being done to mitigate soil erosion for the new inventory.
  • ARPA Funding – Ms. Russell will be attending a VLCT presented webinar on Wednesday, June 16, 2021 on this topic.  The discussion was tabled until the next Selectboard Meeting so further information on the subject could be provided.  

 

New business

  • FY 2022 Build Communities Grants – Possible Collaboration With Randolph – This topic, after a discussion on what the grant was actually to be used for, was tabled until the next meeting.
  • Sullivan, Powers & Co., P.C. 2021 Audit Scope of Services – The Selectboard did a review of the Scope of Services. 

 

On motion of Mr. McMeekin, seconded by Mr. Haupt, the Board unanimously voted to accept the Audit Scope and Services price of $15,000, plus or minus $1,000, from Sullivan & Powers.   

 

  • FY ’22 Letter of Intent to Participate in the Municipal Roads Grants-In-Aid Program

On motion of Mr. Burson, seconded by Mr. Bent, the Board unanimously voted to accept and sign the Letter of Intent to Participate in the FY’22 Municipal Grants-In-Aid Program.  


Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313 (2)(3) and a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously voted to enter into an Executive Session at 6:53 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3) and on a legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:15 p.m. the board came out of the Executive Session with nothing new discussed on the Legal Matter and no movement needed on the Personnel Matter as it was handled but did not require a voted decision. 

 

Payment orders – The Selectboard reviewed the Payment Orders.

 

On motion of Mr. McMeekin, seconded by Mr. Haupt, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Mr. Burson, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:15 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

Jun 062021
 

Minutes

Braintree Selectboard Meeting

June 1, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Daniel Burson, Selectboard Chairperson         Jessica Brassard, Town Clerk/Treasurer

Dylan Pratt, Road Foreman

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                                   Keegan Haupt, Selectboard Member

Charlie McMeekin, Selectboard Member                               Loren Bent, Selectboard Member

Janice R. Russell, Administrative Assistant           Kris Haupt, Braintree Resident

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.  

 

The Board reviewed the agenda with Ms. O’Toole requesting an addition of ARPA Funding under Old Business.  

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the minutes from the Regular Selectboard Meeting on May 18, 2021.  

 

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – Mr. Kris Haupt stated he still has concerns and questions regarding the way the Town roads are being graded.  Mr. Burson notified Mr. Haupt and the Selectboard Members that he had spoken with the State Transportation Agency and was informed that the Town Highway Crew is correctly grading the roads.  Messrs. Burson and Pratt agreed to meet with Mr. Haupt to view the road conditions.

 

Reports

  • Highway Report – Mr. Pratt reported that the Town had received a request to replace a culvert at the end of a driveway.  A discussion ensued on whether the Town is responsible under Act 64 to replace culverts on private property.  Mr. Burson will research the subject and report back to the Selectboard at the next meeting.  The topic of the benefits of a hydro seeder versus a straw thrower was discussed.  The Town currently owns a straw thrower that was purchased using Grant Funds.  Ms. Russell will research the grant requirements on replacing the straw thrower.  Mr. Pratt responded to a past question regarding the Peth Road ditching.  He stated that there was no requirement for the ditch to be fully stone lined; that check dams were acceptable.  The ditch was stone lined where there is water running through it all the time.

The Town received a FY ’22 VT Better Roads Grant Notification of Award for Hockman Hill Road Ditch Work.  The Town received a FY’22 VT Better Roads Grant Notification of Denial for assistance for upgrading the Road Erosion Inventory.  The Town also received a FY ’22 Highway Class 2 Roadway Program for funding to make improvements on a mile of Thresher Road from Wilson Road to the sharp corner at the top of the ridge line.  The improvements consist of a new surface, ditch work and trimming back trees.

 

Old business

  • Covid 19 Update – Ms. O’Toole summarized Governor Scott’s comments regarding how well the State is doing on vaccinations and that it is close to having 80% first dose vaccinations completed and that once that mark has been reached the State Emergency Order will be lifted shortly thereafter.  Mss. Brassard and Russell are no longer requiring face masks in the offices and are deferring to the visitor’s decision to mask or not.  There is still a requirement for vault appointments as it still has a restricted capacity to one person.  
  • ARPA Funding – A discussion was led by Ms. O’Toole regarding the restrictions on and possible use of the funds to help the community recover economically from COVID-19.  VLCT has a diagram on how the money can be spent and does encourage municipalities to use citizen feedback on the decision process.  The Town is awaiting notification of the exact allocation the Town will receive before moving forward on potential expenditure.
  • Update on VT Rural Fire Protection Task Force Grant – Mr. Bent is continuing to work on the grant and has met with the expert on a good location for the dry hydrant.  The application deadline is August 1, 2021.

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted that if Mr. Bent finds the location for a Dry Hydrant and Pond before the next Selectboard Meeting on June 15, 2021 that the Town will apply for the maximum amount of $20,000.

 

New business

  • VMERS Audit Sullivan & Powers Engagement Letter – A description of the materials required for the audit was presented by Ms. Brassard. 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously voted to confirm the letter from Sullivan & Powers regarding the VMERS audit census data being required by the State of Vermont.  

 

  • VT Tree Wardens:  Reporting and Educational Opportunities – The requested information regarding the Town’s Tree Warden will be provided to the State.  The Town Tree Warden, along with the Road Foreman and multiple Selectboard Members will attend the webinar training on the new Municipal Tree Law Overview & Shade Tree Preservation Program.   
  • FY ’22 Annual Financial Plan – Town Highways
  • FY ’22 Certification of Compliance for Town Road and Bridge Standards &                        Network Inventory

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to approve the VTRANS FY ’22 Annual Financial Plan and FY ‘22 Certification of Compliance for Town Road and Bridge Standards & Network Inventory.

 

  • Notification of Trash Ordinance to Tenants at a Braintree Property – The town received a landowner request to have a letter and copy of the Town’s Trash Ordinance sent to a tenant residing on their property.  A quick review of the Trash Ordinance was conducted to confirm that it is not specific to the landowner and reads as “no person shall engage in a prohibitive activity in the listed Trash Ordinance.”  The Selectboard agreed to the sending of the requested material.  A second letter will be sent to a West Street landowner regarding the non-compliance of the Trash Ordinance and reminder of the penalties that will be incurred if the completion of the trash removal is not conducted. 

  

Executive Session to discuss a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to enter into an Executive Session at 6:57 P.M. for a discussion on a legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:06 pm the board came out of the Executive Session. The Legal Matter was discussed and tabled for discussion at a future meeting. 

 

Payment orders – The Selectboard reviewed the Payment Orders.

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:06 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant

Jun 032021
 

Braintree Conservation Commission meeting of 26 May 2021

 

Attending: Paul Shriver, Linda Morse, Gina Logan, Sanders Stephens, Joan Richmond-Hall

 

Minutes of the April meeting were approved unanimously.

 

EAB public outreach and education:

  • Paul and Sandy affixed EAB awareness posters from UVM extension to ash trees in Braintree. Gina wrote a short article for the Herald and the CC hosted an opportunity for the public to ask EAB questions at the Town Offices.

 

Invasives work day planned at the Riford Brook site for 9 – 11 am on Wed June 9th.

  • We’ll be pulling chervil and Japanese knowtweed.

 

Town forest?

  • We discussed the possibility of creating a Braintree Town Forest from acreage at the top of the Northfield Mtns in northwestern Braintree.
  • We’ll invite Zac Freeman to our next meeting to discuss his organization’s interest and thoughts.

 

July meeting?

  • Invite Jens Hilke and county forester to discuss potential CC activities including those regarding potential town forest.

 

Next meeting: 7 pm on 23 June by Zoom ID 486 481 0868

 

 

/s/ Joan Richmond-Hall

 

May 252021
 

Braintree Board of Listers

2021 Grievance Hearings

Braintree Town Clerk’s Office

Wednesday, May 19th 9am – noon

Thursday, May 20th 6pm-8pm

Saturday, May 22nd 9am – noon

 

Minutes from Grievance Hearings

Wednesday, May 19th 9am – noon

 

  1. Call to Order at 9:03am. Luke Fisher and Jackson Evans in attendance. 
  2. Having no hearings scheduled, the meeting was recessed until Thursday May 20th at 6pm on a motion from Luke Fisher, seconded by Jackson Evans and approved unanimously at 10:27am.

 

Minutes from Grievance Hearings

Thursday, May 20th 6pm – 8pm

 

  1. Call to Order at 6:00pm. Luke Fisher and Jackson Evans in attendance via conference call. 
  2. Having no hearings scheduled, the meeting was recessed until Saturday, May 22nd at 9am on a motion from Luke Fisher, seconded by Jackson Evans and approved unanimously at 6:03pm.

 

Minutes from Grievance Hearings

Wednesday, May 19th 9am – noon

 

  1. Call to Order at 9:00am. Luke Fisher, Jackson Evans and Derek O’Toole in attendance.
  2. First hearing scheduled for 9:00am.
    1. Vaino Narma – 06-031.001: Mr. Narma submitted objections in writing prior to the hearing but failed to appear at his scheduled hearing. The listers reviewed the objections in writing.
    2. Bonnie Goodman – 06-040: Ms. Goodman submitted objections in writing prior to the hearing and informed that board that she would not be at the hearing. The listers reviewed the objections in writing.
  3. Following scheduled grievances, the listers recessed to make site visits of both properties, returning to the office at 11:50am.
  4. At 12:00 noon, the meeting was adjourned on a motion by Mr. O’Toole and seconded by Mr. Fisher. All listers voted to approve adjournment. 

 

May 212021
 

Minutes

Braintree Selectboard Meeting

May 18, 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Kris Haupt, Cemetery Commissioner

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson                                   Keegan Haupt, Selectboard Member

Daniel Burson, Selectboard Member

 

Loren Bent, Selectboard Member arrived late due to Fire Department obligation

 

Ms. O’Toole called the meeting to order at 6:05pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

 

The Board reviewed the agenda with Ms. O’Toole requesting an addition of ARPA Funding under New Business.  Mr. Burson requested an addition of an Executive Session to discuss a legal matter and Mr. Haupt has a topic to discuss under the Highway Report.

 

Mr. Haupt requested a change to the wording of the Greenup Day Report that removed the word “tossed” and added the word “fell.”

 

On motion of Mr. Burson, seconded by Ms. O’Toole, the Board approved the amended minutes from the Regular Selectboard Meeting on May 4, 2021. 

 

Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – The topic of the roads not being completely graded from top to bottom and across the width was raised by Mr. Kris Haupt.  He believes that it is not necessary or safe to leave a grass edge along the sides of the roads.  Mr. Keegan Haupt agreed that the roads should be graded from top to bottom and that the roads were graded too early this year as some roads had to be graded more than once.

 

Reports

  • Highway Report – The report provided by Dylan Pratt, Highway Foreman, informed the Selectboard that the Peth Road Ditch Project is complete except for the completion of mulching.  Mr. Pratt reported that there are bank and guardrail slides on Thayer Brook Road that will need to be repaired soon and he is in the process of having an expert review the slide and provide mitigation choices.  Mr. Burson added that there is similar slide on Thresher Road that will also be reviewed.  Mr. Keegan Haupt added that a date and time to do site and test visits for a new gravel pit is being planned.
  • Cemetery Commission Report by Mr. Kris Haupt.  Spring cleaning of the cemeteries has been completed, Jason’s Handiworks has been hired again this year to mow all cemeteries and the stone cleaning company, Dirty Rocks, has cleaned the stones at the Lower Branch Cemetery.  The charge for the stones cleaning will be paid out of the Cemeteries Fund.  The Dirty Rocks representative informed Mr. Haupt that the cleanings will last for 10 to 15 years so the Cemetery Commission is planning to have one cemetery cleaned every three years until it rotates back to the Lower Branch Cemetery in 12 years.

 

Old business

  • Covid 19 Update – Ms. O’Toole summarized the CDC and State of Vermont’s Mask Wearing Guidance that states fully vaccinated citizens no longer need to wear mask except for in hospitals, schools etc.  Many businesses, local and statewide, along with many municipalities are continuing with their mask wearing mandates during the transition period.  The Selectboard decided to continue requiring masks be worn in the Town Office and Garage but will revisit this topic at the next Selectboard Meeting.
  • Potential Braintree Town Forest – A Conservation Fund representative contacted Ms. O’Toole regarding her inquiry about purchasing the property up for sale. The representative stated that they would contact the town with an update potentially by the end of the summer.  A discussion of the necessary short-term and long-term resources the town would need to acquire and manage such a large parcel ensued.  O’Toole expressed the concern that Braintree may be too small of a town with too limited a staff to take on such a large project.

 

New business

  • New business – ARPA Funding – Ms. O’Toole participated in the VLCT held webinar regarding the ARPA Funding.  There are specific funding, expenditure and accounting guidelines that municipalities need to follow before and upon receipt of the funds.   A brief discussion occurred on how to proceed with the expenditure criteria and that the Town has until 2026 to use any funds received.

 

Executive Session to discuss a legal matter pursuant to 1 V.S.A. Section 317(a).

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to enter into an Executive Session at 6:50 P.M. for a discussion on a legal matter pursuant to 1 V.S.A. Section 317(a). 

 

At 7:12 pm the board came out of the Executive Session. The Legal Matter was discussed and tabled for discussion at a future meeting.

 

Payment orders – The Selectboard reviewed the Payment Orders.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:12 p.m.  

 

Respectfully submitted,

Janice R. Russell

Administrative Assistant