Janice Russell

Jan 222021
 

Unapproved Minutes

Braintree Selectboard Meeting

January 19, 2021 at 6:00pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Daniel Burson, Selectboard Vice Chair

Charlie McMeekin, Selectboard Member

Keegan Haupt, Selectboard Member

Tim Caulfield, Emergency Management Director

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson

Loren Bent, Selectboard Member

Jessica Brassard, Town Clerk and Treasurer

Janice Russell, Administrative Assistant

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

 

The Board reviewed the agenda with no comments or additions being made.  Ms. O’Toole added miscellaneous information regarding the Town Report and Mr. Bent added a vote for Road Commissioner to the agenda.

 

On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously approved the minutes from the Regular Selectboard Meeting on January 5, 2021.

 

Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – A citizen comment was moved to the Town Meeting Day discussion.

 

Reports

  • Highway Report – The report was reviewed with no concerns from the Selectboard.
  • Planning Commission – No report was submitted.
  • Fire Advisory Representative – Mr. Bent stated that Braintree had 16 total fire calls and 196 hours of service in 2020.

 

Old Business

  • COVID-19 Follow-up
  • Restructuring Office For Safety – The office door is here but it needs to be sandblasted and sanded.
  • RAMAN update from Tim Caulfield – The Communications Committee of RAMAN is still working on getting the message out to remember to wash your hands, social distance and stay safe. Orange County data has dropped off since the highs in November are now down to 5 cases per day on average.  There are still cases in the Randolph Area so everyone still needs to be very vigilant of the safety protocols recommended by the CDC.
  • Town’s options for a potential location of sand needed to replenish the 2022-2023 Stockpile Follow-up – No updates at this time.
  • FY ’22 Budget Planning Follow-up – Mss. Brassard, O’Toole, and Russell have been working on and will continue adding budget amounts into the budget spreadsheet.
  • Town Meeting Day Preparation, Notices and Warning – A Braintree Citizen has inquired about still having an in-person Town Meeting with limited space. The Selectboard reiterated that there will be no in-person Town Meeting and is encouraging people to join the February 27th Meeting remotely.  All town voting will be conducted through Australian Ballot on Tuesday, March 2nd.   A Town Meeting Day Warning will be completed and approved during a Special Selectboard Meeting during the week of January 24th – January 31st.  An informational postcard regarding Town Meeting, Elections and Candidate Forms were sent to all Braintree Households with a local zip code.

 

New Business –

  • Town Report information – The Town Report is currently being compiled and needs to be to the printer on January 29th and will be completed and returned on February 12th. The printer confirmed that the cost for the 2020 Report would be at the same or near the same as the 2019 Report printing cost.
  • A very brief discussion occurred regarding the need to officially appoint a Road Commissioner.

 

On motion of Mr. O’Toole, seconded by Mr. Bent, the Board unanimously appointed Daniel Burson as the Braintree Road Commissioner

 

Payment orders –

 

On motion of Mr. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 6:55 p.m.  

 

Respectfully submitted,

 

Janice R. Russell

Administrative Assistant

 

 

 

Jan 222021
 

Braintree Selectboard

Special Meeting Agenda

Tuesday, January 26 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

  • Call to order

 

  • New business
  • Approval of Town Meeting Day 2021 Warning
  • Purchase New Chainsaws for Highway Crew

 

  • Adjournment
Jan 222021
 

Braintree Selectboard

Special Meeting Agenda

Tuesday, January 26 2021 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

  • Call to order

 

  • New business
  • Approval of Town Meeting Day 2021 Warning

 

  • Adjournment
Jan 082021
 

Minutes

Braintree Selectboard Meeting

January 5, 2021 at 6:00pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Charlie McMeekin, Selectboard Member

Daniel Burson, Selectboard Vice Chair

Dylan Pratt, Road Foreman

Tim Caulfield, Emergency Management Director

Ronald Cadrette, Braintree Citizen

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson

Loren Bent, Selectboard Member

Keegan Haupt, Selectboard Member

Jessica Brassard, Town Clerk and Treasurer

Janice Russell, Administrative Assistant

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

 

The Board reviewed the agenda with no comments or additions being made.

 

On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously approved the minutes from the Regular Selectboard Meeting on December 15, 2020.

 

Citizens comments – 3 minutes.

  • Ronald Cadrette requested an update on the Lemery Bridge RFP and was informed that three or four contractors have shown interest in the project with two scheduling appointments for viewing of the site.  A final decision on a contractor will be made by the end of February with a completion date of September 2021.   Mr. Pratt will reach out to the White River Valley Snowgoers regarding the plan to dismantle the current bridge.

 

Reports

  • Highway Report: Mr. Pratt had previously submitted a highway report that was reviewed by the board. There were no questions or comments about the report.
  • Emergency Management Director – Tim Caulfield – Gave a brief update on what the State has put out for information on COVID.  RAMAN had a winter clothing supply for people who needed them.
  • Fire Advisory Representative – Mr. Bent advised that the Fire Department will be getting their vaccines starting on January 15th with follow-up on February 12th.  There are problems with communications and bandwidth, looking for another provider.  The Fire Advisory members reviewed an application for a subdivision on Beanville Road.

 

Old Business

  • COVID-19 follow up
  • The door for the Town Clerk’s office space is being worked on.
  • RAMAN update was presented in the Emergency Management Director’s presentation.
  • Town’s options for a potential location of sand needed to replenish the 2022-2023 stockpile – no updates at this time.
  • FY ’22 Budget Planning Follow-up – The Budget Committee met for the first time today and Ms. O’Toole explained what minor preliminary changes have been made to the budget.
  • Town Meeting Day Webinar and Other Planning – A discussion ensued regarding the options available to get the Town Meeting Day, Notification for Filing as a Candidate and Australian Ballot Information, along with the Warning out to the Braintree Citizens.  The notifications need to be clear that Town Meeting Day ballots are not being automatically mailed to all Braintree Citizens that a request for a mailed Ballot needs to be submitted to the Town Clerk.

 

New Business

  • Town Hall Lighting – The lighting in the Hall section of the building needs to be updated and Ms. Brassard stated that there are funds still available from the Election Grant the Town received to cover a majority of the cost and there are funds in the Town Hall budget to cover the remaining cost.
  • Approval of Town Meeting 2020 Minutes – The Selectboard reviewed the minutes.

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board voted unanimously to approve the Town Meeting 2020 Minutes.

 

  • Retroactively Approve the Cat B FY 22 Better Roads Grant For Ditching on Hockman Hill Rd –

 

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board voted unanimously to retroactively approve the Braintree Cat B FY22 Better Roads Grant for Ditching on Hockman Hill Road. 

 

  • Issues with HRA Setup with Further – Ms. Russell, with input from Ms. Brassard, explained the difficulties the Town of Braintree was experiencing in setting up an administration of the Town’s HRA Benefit with BC/BS of Vermont’s Further program.  Both Ms. Russell and Ms. Brassard stated that it would be most practical for the Town to continue using HealthEquity for the administration of the Town’s HRA Benefit.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board voted unanimously to continue using HealthEquity to administer the Town’s HRA Benefit program. 

Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313(a)(3).

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously voted to enter into an Executive Session at 6:46 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3). 

 

At 7:10 pm the board came out of executive session. A decision was made to amend the Road Foreman’s salary at the successful completion of his Probation Period.

 

Payment orders –

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:11 p.m.  

 

Respectfully submitted,

 

Janice R. Russell

Administrative Assistant

Dec 202020
 

Minutes

Braintree Selectboard Meeting

December 15, 2020 at 6:00pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Keegan Haupt, Selectboard Member

Charlie McMeekin, Selectboard Member

Daniel Burson, Selectboard Vice Chair

Tim Caulfield, Emergency Management Director

 

Present at the Town Office:

Megan O’Toole, Selectboard Chairperson

Loren Bent, Selectboard Member

Jessica Brassard, Town Clerk and Treasurer

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members were in attendance via teleconferencing.

 

The Board reviewed the agenda with no comments or additions being made.

 

On motion of Mr. Bent, seconded by Mr. McMeekin, the Board approved the minutes from the Regular Selectboard Meeting on December 1, 2020 and the Special Selectboard Meeting on December, 4 2020, with Mr. Haupt and Mr. Burson abstaining because they were not present at one of the two meetings.

 

Citizens comments – 3 minutes. There were no citizens comments.

 

Reports

  • Highway Report: Mr Pratt had previously submitted a highway report that was reviewed by the board. There were no questions or comments about the report.
    • Mr Burson reported that the Lemery Bridge RFP has been sent to several local contractors.
    • The board discussed the options for securing contingent resources in the event that the highway crew is understaffed due to the pandemic. Mr. Burson will discuss possible arrangements for contracting with local individuals to assist the crew if needed. If contracts are put in place before there is a need, such costs may be reimbursable by FEMA.

Old Business

  • COVID-19 follow up
    • The door for the Town Clerk’s office space is being worked on.
    • Mr Caulfield gave a brief update on the current situation with COVID-19 in Braintree and Orange County. Mask wearing, hand-washing and social distancing should continue to be practiced until a vaccine is available and administered to the general population later this year.
  • Town’s options for a potential location of sand needed to replenish the 2022-2023 stockpile – no updates at this time.
  • The Board engaged in continued discussion of how to reconcile the need to hold an annual town meeting with the ongoing situation related to the pandemic. A gathering the size of town meeting is currently not allowed due to social distancing and crowd gathering restrictions.

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board voted unanimously to hold Australian Ballot voting in place of the annual town meeting floor voting for the year 2021, and hold an information meeting, virtually, the Saturday before Town Meeting Day.

 

New Business

  • Better Roads Cat A application for road erosion inventory.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board voted unanimously to sign the Better Roads Cat A grant application.

 

  • Lister’s errors and omissions certificate

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board voted unanimously to sign the Lister’s errors and omissions certificate. 

 

  • Internal controls approval

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board voted unanimously to sign the Internal control checklist. 

 

  • Treasurer’s financial report. Ms. Brassard gave the financial report for the fiscal year to date.
  • FY22 Budget planning. The budget committee agreed to meet the first week in January to begin budget planning for FY22.
  • Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313(a)(3).

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to enter into an Executive Session at 6:48 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3). 

 

At 7:15pm the board came out of executive session. No decisions were made.

 

  • Payment orders – payment orders were not approved as they were not ready.

 

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 7:15 p.m.  

 

Respectfully submitted,

 

Megan O’Toole

Selectboard Chairperson

Dec 112020
 

Minutes

Special Braintree Selectboard Meeting

December 4, 2020 at 6:00pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson                             Daniel Burson, Selectboard Member Loren Bent, Selectboard Member                           Charlie McMeekin, Selectboard Member

Dylan Pratt, Road Foreman

 

Ms. O’Toole called the meeting to order at 6:00pm.  A roll call was done to confirm what members were in attendance via teleconferencing.

 

  • Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313(a)(3).

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously voted to enter into an Executive Session at 6:00 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3).  Mr. Pratt was invited to join the board during Executive Session.

 

At 6:25pm the board came out of executive session.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously voted to offer the position of highway crew member to Dan Small.  

 

Mr. Bent brought up a seasonal employee compensation matter, which was discussed by the board.

 

Adjournment

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 6:35 p.m.  

 

Respectfully submitted,

 

Megan O’Toole

Selectboard Chairperson

 

 

Dec 042020
 

Minutes

Braintree Selectboard Meeting

December 1, 2020 at 6:00 pm

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting will be held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson                       Charles McMeekin, Selectboard Member

Keegan Haupt, Selectboard Member                                                     Jackson Evans, Lister Chair

Timothy Caulfield, Emergency Management Director

Present at Town Office:

Loren Bent, Selectboard Member

Janice Russell, Administrative Assistant

 

Mr. Burson was unable to attend the meeting.

 

Ms. O’Toole called the meeting to order at 6:03pm.  Due to the ongoing COVID crisis in Orange County the Braintree Selectboard has transitioned back to an all call-in meeting format.  A roll call was conducted to confirm what Selectboard Members, Committee Chairpersons and guests were in attendance via teleconferencing.

 

The Board reviewed the agenda with no comments or additions being made.

 

On motion of Mr. Bent, seconded by Mr. McMeekin, the Board unanimously approved the minutes from the Regular Selectboard Meeting on November 17th.

 

  • Citizen’s comments limited to 3 minutes per person with a 15 minute maximum – No citizen comments.

 

  • Reports
  • Highway Report – Mr. Pratt, through a provided a written report, informed the Selectboard that he is still in the process of contacting contractors for the Spring 2021 Peth Road Project. Pratt has also ordered the Public Access Sign for the Old Stagecoach Road Town Trail.   Mr. McMeekin has been diligently checking and removing the Posting Signs on the Old Stagecoach Road Town Trail Access Gate.
  • Zoning Administrator – Mr. Blatz supplied a brief written report to the Selectboard. A verbal report will need to be provided at a future Selectboard Meeting.

 

  • Old business
  • COVID-19 Follow-up
    • Restructuring Office For Safety – No update at this time.
    • RAMAN update from Tim Caulfield – RAMAN are continuing to meet and are brainstorming ways to continue to get the word out for the need to keep wearing masks, social distancing and washing hands. Governor Scott is requesting that a fourteen day quarantine be done for any travel from out of state and to limit travel within the state.
  • Town’s options for a potential location of sand needed to replenish the 2022-2023 Stockpile Follow-up – Mr. Haupt stated no updates at this time; that he is continuing to follow-up with American Consulting and Engineering and R.E. Tucker to set up a meeting at the potential gravel pit site.
  • Possible Changes to Town Meeting Date and Australian Ballot Voting Due to COVID-19 – A discussion ensued regarding what options are available to the Town of Braintree for holding Town Meeting. O’Toole pointed out that some of the options discussed at the November 17, 2020 Selectboard Meeting are not viable based on a FAQ that VLCT has published on their website regarding ACT 162.  A Town Meeting cannot be conducted remotely via electronic means although the Informational Hearing prior to an Australian Ballot Voting is considered a Selectboard Meeting and can be held remotely.  Several local Towns, according to information provided in The Herald, are moving to Australian Ballot.  An option to move the Town Meeting to later in the year so it could be held outside, or inside if a vaccine is being widely distributed, is still available.  This option would require the Selectboard to send out a Warning that on Town Meeting Day only the Selectboard Members and Moderator would be in attendance to open the meeting and then vote to move the meeting to a later date and then close the meeting.  Before making a final decision the Selectboard would like to consult with the town’s attorney regarding the date that Australian Ballot Voting can be held.
  • New business
  • Highway Crew Member Applications – Messr. Bent and Burson have reviewed the applications and plan to hold interviews on Wednesday and Thursday, December 2nd and 3rd.
  • Lister Position Appointment – Lewis (Luke) R. Fisher – A brief discussion regarding Mr. Fisher’s interest and capabilities to perform the duty of a Lister until Town Meeting Day 2021.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the appointment of Mr. Lewis Fisher to the Lister Position.

 

  • Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313(a)(3).

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously voted to enter into an Executive Session at 6:49 P.M. for a discussion on a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3).

 

Executive Session –The Board returned from Executive Session at 6:57 PM with no decision being made on the personnel matter

 

  • Payment orders – Mr. Bent, as the sole Selectboard Member in attendance at the Town Office, reviewed the Payment Orders.

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

  • Adjournment

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously adjourned the meeting at 6:57 p.m.  

 

 

Dec 022020
 

There are still free masks available at the Braintree Town Office! If you have elderly neighbors, relatives or know people who can not make it to the Town Office during the posted hours, please feel free to come in and pick up a mask for them. The masks can be found at the left side entrance of the building from 8:15 a.m. to 3:45 p.m. Monday-Friday! If residents can not make it during this time frame, please call Janice at 802-728-9787, ext. 6 to set up an appointment.

Dec 012020
 
Good Morning Braintree,
This evening (Tuesday, December 1), during our regularly scheduled selectboard meeting, the board will be discussing how we will conduct the business of town meeting in 2021. In order to prevent the spread of COVID-19 in Vermont communities, many towns are moving to Australian ballot in lieu of a floor meeting. We will be weighing that option as well as some others. We invite you to call in and be heard so that we can consider the opinion of the voters in how to proceed. The meeting begins at 6pm, and you can participate by calling the conference line 802-210-4472 at that time. Hope to hear from you then!
Be well,
Megan, Selectboard Chair