Janice Russell

Mar 062020
 

Unapproved Minutes

Braintree Selectboard Meeting

Wednesday, March 4, 2020

 

Present:

Megan O’Toole, Selectboard Chair                                                          Walter Palmer, Resident

Charles McMeekin, Selectboard Member                                                     Brian Jones, Resident

Daniel Burson, Selectboard Member                                      Janice R. Russell, Admin. Assistant

Keegan Haupt, Selectboard Member                                    Jeff Masterson, Road Commissioner

Loren Bent, Selectboard Member

 

Ms. O’Toole called the meeting to order at 6:02 pm.

 

Jessica Brassard, Town Clerk, swore in the newly re-elected Selectboard Member -Megan O’Toole.

 

The Board reviewed the agenda, nothing was added at this time.

 

Selectboard organization

 

  • On motion of Mr. Burson, seconded by Mr. McMeekin, the Board appointed Ms. O’Toole as the Selectboard Chair (Ms. O’Toole abstained, the other four members voted in favor of the motion).
  • On motion of Mr. Bent, seconded Mr. McMeekin, the Board appointed Mr. Burson as vice chair (Mr. Burson abstained, the other four members voted in favor of the motion).
  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the normal meeting schedule as the first and third Tuesday of each month with the meetings starting at 6pm at the Town Office.
  • On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved continuing to post notices at the Town Office, Town Hall, the old Snowsville Store, and on the Town’s website along with having the newspaper of record be The Herald.
  • Selectboard Responsibilities – after a brief discussion it was decided that the responsibilities to help distribute the workload and to clarify who will take lead on different types of projects would remain the same as 2019, no motion or vote required:

Highway – Mr. Haupt, with Mr. Burson as the backup

Grant Evaluation – Mr. Burson, with Ms. O’Toole as the backup

Capital Plan & Budget – Ms. O’Toole, with Mr. Haupt as the backup

Town Office & Hall Improvements – Mr. McMeekin, with Mr. Haupt as the backup

Personnel Evaluation and Oversight – Ms. O’Toole, with Mr. Bent as the backup

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the minutes from February 18, 2020.

 

 

Citizen’s comments

 

  • Walter Palmer – suggested that the Town of Braintree, if it does not already own one, purchase a Noise Meter for the Highway Crew while they are working inside the garage doing grinding and other work that causes extremely loud noise. Masterson stated that hearing protection is offered to and worn by the Highway Crew.

 

 

Reports

  • Highway Report – Mr. Masterson reported that equipment/vehicle maintenance is ongoing and all equipment is operable at this time. The Road Crew completed the MSHA Refresher course but are still needing the Flaggers Course.  Two Grants, the VTrans Class 2 Road and the VTrans Structures Grant, are being prepared and the Town is still awaiting approval notification on a Better Roads Grant. Ms. O’Toole asked how things are at the Riford Brook Road RASTA site.  Masterson reported that RASTA did place new signage at the site and a reminder on their website.

 

Old business

  • Bids For Purchase of New Truck – Mr. Burson handed out copies of the five bids for the new truck to review. He then explained the options provided in each truck and warranty offered through the bids.  A discussion followed between the Selectboard Members, Ms. Brassard and Mr. Masterson about the optimum choice of truck for the town’s current and future requirements at the best price.  Bent stated that the town should not waste time and should order the truck, Mr. Burson and Mr. Haupt concurred.

 

On motion made by Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously voted to except the bid from Sheldon Trucks, Inc., located in Williston, Vermont, for a 2020 MACK Truck at the $138,700.00 bid price with a trade-in offer for the 2013 of $72,000.00 for a cost to the town of $66,700.00.   

 

New business

  • Appointments – Ms. O’Toole explained that she had added Malcolm Fitzpatrick back onto the Planning Commission although he now resides in Randolph. Per a request by Joan Richmond-Hall, Ms. O’Toole had Mr. Burson check with the Town’s lawyer, who confirmed that the law states for the Planning Commission only that as long as a majority of commission members reside in Braintree that a member can reside in another town.

 

  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the following appointments:

 

Agent To Deed Land………………………………………………………….. Kris Haupt

Development Review Board

New Term Expires 2023…………………………………………………. Linda Doane

New Term Expires 2023………………………………………. Joan Richmond-Hall

Planning Commission

New Term Expires 2023……………………………………………… Jennifer Phipps

New Term Expires 2023………………………………………. Malcolm Fitzpatrick

Conservation Commission

New Term Expires 2023……………………………………………… Sandy Stephen

New Term Expires 2023…………………………………………………… Gina Logan

E-911 Coordinator………………………………………………………….. Janice Russell

ECFiber Representative………………………………………………….. Jackson Evans

Emergency Management Director………………………………. Timothy Caulfield

Fire Warden………………………………………………………………………. Loren Bent

Fire Advisory Committee Representative………………………………. Loren Bent

Mountain Alliance Representative………………………………. Timothy Caulfield

Health Officer………………………………………………………………. Lindsay Haupt

Road Commissioner………………………………………………………. Jeff Masterson

Stagecoach Transportation Services, Inc. Representative ……… Paul Kendall

Town Service Officer……………………………………………………. Jennifer Phipps

Tree Warden……………………………………………………………………. Larry Benoir

Transportation Advisory Committee…………………………………….. Bob Moyer

White River Valley Ambulance Representative…………………. Linda Lubold

 

On a motion made by Mr. Haupt, seconded by Mr. Bent, the Board unanimously voted to appoint Seth Bent as Cemetery Commissioner for a 5 year term.

 

Local Hazard Mitigation Plan In-Kind Contribution Reporting – Mr. Haupt reported he spent two hours reading the Local Hazard Mitigation Plan and Mr. McMeekin stated that he was on the committee that created the plan.  Both Mr. Haupt and Mr. McMeekin submitted their hours to Mr. Caulfield for presenting to Two Rivers Ottauquechee Regional Planning Commission for the Town’s In-Kind Match.

 

Vermont Emergency Management – Ms. O’Toole asked if all members received an e-mail from

The Vermont Emergency Management Department and upon receiving negatives from all other members, Ms. Brassard and Ms. Russell, Ms. O’Toole stated that she will submit all e-mail addresses to the appropriate person.

 

Mr. Haupt provided information regarding an offer to purchase the tractor and International.  A discussion followed amongst the Selectboard Members and Jeff Masterson about the sales person and the offer presented.  Mr. Haupt will pass further information to Mr. Masterson and the Board Members.

 

Ms. Russell presented a notice regarding the FEMA Risk Mapping, Assessment, and Planning Discovery Meeting for the White Watershed in Vermont.  The previous Administrative Assistant did attend the last meeting and the Board approved Ms. Russell’s request to attend the current meeting.

 

Mr. Bent made a suggestion that the Town Highway Crew, later in the Spring, place Deaf Person Ahead Signs near the property of a citizen who is deaf but needs to cross the road to retrieve mail.  As this is a highway safety concern, there was no official vote required by the board to request Mr. Masterson to order the signs in preparation of placing them at the appropriate time.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the payment orders.

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously adjourned the meeting at 6:37 PM.

 

Respectfully submitted,

 

Janice R. Russell

 

Mar 022020
 

The Town Clerk/Treasurer Office will be closed Thursday, March 5th and Friday, March 6th.  The office will re-open on March 9th with regular office hours 9 a.m. to 4 p.m. for March 9th, 10th and 11th, but will have limited hours for March 12th – 14th and will have longer hours open on March 16th.   The new office hour schedule for March 12th-16th is as follows:

March 12th-13th – 8 a.m. – 1 p.m.

March 14th – 8 a.m. to Noon

March 16th – 7:30 a.m. – 6 p.m.

Thank you.

Feb 272020
 

Braintree CC minutes of 26 Feb 2020 meeting

 

Attending: Linda Morse, Joan Richmond-Hall, Sandy Stephens, Paul Shriver

 

Convened at 7:05 pm

 

WRP will be doing a presentation on 11 March at 6:30 RTCC in conjunction with Randolph and Brookfield’s CC.

Looking for a donation of cookies.

 

Should we have a speaker from DEC regarding PFOAs and Randolph’s sewage treatment plant?

  • Joan will investigate possible speakers, etc.

 

No joy yet with new members.

 

Review goals:

  • Joint meeting with Brookfield and Randolph CCs
  • Thayer Brook work?
  • Vernal Pool surveys?

 

Provisional work dates for Thayer Brook: Saturday 18 April or 25 April.

 

Adjourned at 7:50 pm.

 

Next meeting Wednesday 11 March at 6:30 pm at the town offices for the WRP presentation.

 

/s/ Joan Richmond-Hall

Feb 212020
 

Braintree Selectboard

Regular Meeting Minutes – Unapproved

February 18, 2020 at 6:00 pm

 

Present:

Megan O’Toole, Chair                                                                          Jessie Brassard, Town Clerk

Daniel Burson, Selectboard Member                                          Jeff Masterson, Highway Foreman

Charlie McMeekin, Selectboard Member                                      Janice Russell, Admin. Assistant

Loren Bent, Selectboard Member

Keegan Haupt, Selectboard Member

 

Ms. O’Toole called the meeting to order at 6:00 p.m.

 

The Board reviewed the agenda with no comments or admissions.

 

On motion made by Mr. Haupt, seconded by Mr. McMeeken, the Board unanimously approved the minutes of February 4, 2020 (Ms. O’Toole, Mr. Burson, Mr. McMeekin, Mr. Bent and Mr. Haupt approved the motion).

 

Citizen’s comments – There were no Citizen’s Comments.

 

Highway Report stated that equipment/vehicle maintenance is ongoing and that all equipment is operable at this time.  The Road Crew needs training refresher courses in MSHA, Flagger’s Course and CPR/AED.  Mr. Burson will contact the White River Valley Ambulance to get further information on the CPR/AED training.

 

A neighboring town which previously requested to borrow a truck from the Town of Braintree withdrew their request as a truck was no longer needed by said town.

 

There is an ongoing issue of vehicles parking on Riford Brook Road, or within the town right-of-way, near the RASTA trail.  Mr. Masterson is working with Zac Freeman of RASTA to put up new signage.

 

Old business

  • Budgeting – It was brought to Ms. Brassard’s attention that the town clerk salary is not adding into the budget total in the town report. Options were discussed and an amendment will need to be made at town meeting. No other corrections have been brought to Ms. Brassard’s attention.

 

New business

  • Health Advocate Services Through Hickok & Boardman HR Intelligence – Ms. Russell, explained that effective February 29, 2020 the Vermont League of Cities and Towns (VLCT) will no longer be doing offering Health Advocate Services. Beginning March 1, 2020 Health Advocate Services can be purchased through VLCT’s broker partner Hickok & Boardman HR Intelligence.

 

  • Three River Ottauquechee Regional Commission (TROC) – FY’22 Transportation Capital Projects Prioritization List – A discussion followed the Selectboard Members and Mr. Masterson reviewing of the TROC’s FY’22 Prioritization List. Masterson has recently, upon request from the VTrans and TROC, supplied the status and condition of The Town of Braintree Roads, Culverts and Bridges.  The Selectboard have no comments to present to TROC on the project list.

 

  • March 3rd Selectboard Meeting Conflict With School Board and Election Voting –

After a brief discussion and On Motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved moving the Selectboard Meeting to Wednesday, March 4th at 6pm at the Town Office.

 

Ms. Brassard reminded the Selectboard Members that she needs to have people count votes and two volunteers to take the School Board Votes to the Town of Randolph for the OSSD vote counting.

 

  • Putney Press Discount Sale of Vermont ACT 250 Handbook & 2019 Vermont

Government Directory.  There was no interest by the Selectboard to purchase either book.

 

  • VLCT Cybersecurity and Emerging Technology Committee – After a brief description and discussion pertaining to the duties of this committee there were no volunteers from the Selectboard Members to participate on the committee.

 

  • Bid Process For New Truck – The Selectboard Members, Ms. Brassard and Mr. Masterson deliberated the benefits of having sealed bids versus open bids. The Town is not constricted by any statutes on the bid process for a new truck but we are by Town policy guidelines; which at this time do not specifically require sealed bids.  If the funds are allocated at Town Meeting through the passing of Article #6 of the Town Warning – Purchase of a New Dump Truck, then Mr. Masterson will work directly with dealers and deliver bids to the board.  Burson volunteered to assist Mr. Masterson in the process.  Once the dealers have returned their bids, then the Selectboard will review the bids.

 

Payment orders – On Motion of Ms. O’Toole, seconded by Mr. Bent, the payment orders were unanimously approved.

 

Adjournment – On Motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 6:39 p.m.

 

Respectfully submitted,

 

Janice R. Russell, Administrative Assistant

 

Feb 192020
 

Braintree Planning Commission meeting of 13 Feb 2020
Attending: Jenn Phipps, Paul Kendall, Jackson Evans, Joan Richmond-Hall
Convened at 7:10 pm
We reviewed the goals of the Town Plan in light of our simplification of the draft plan.
Goals:  Eliminate redundancy;  Fill holes; and
 Write for simple clarity.
Questions for TRORC:  Are water resources a required element. Does drinking water have to be included?
 Do we have to have a mineral resources section? And can we just say gravel rather than
mineral resources?
 Is ‘Use good planning practices within designated Flood Hazard Areas and Fluvial Erosion
Hazard Areas’ a required boilerplate goal for all plans?
 Snowsville now a Hamlet. We’d still like to seek Village Center status. Should that goal
go in the plan’s village or hamlet section?
 What are the likely planning implications for Braintree and other TRORC towns if H.926
(changes to Act 250) passes?
Paul will work on drafting sections of the plan.
Adjourned at 8:40 pm
Next meeting: Thursday 12 March at 7 pm
/s/ Joan Richmond-Hall

Feb 192020
 

Braintree Selectboard

Regular Meeting Minutes – Approved

February 4, 2020 at 6:00 pm

 

Present:

Megan O’Toole, Chair                                                                          Jessie Brassard, Town Clerk

Daniel Burson, Selectboard Member                                  Jackson Evans, ECFiber Representative

Charlie McMeekin, Selectboard Member                                      Janice Russell, Admin. Assistant

Loren Bent, Selectboard Member

Keegan Haupt, Selectboard Member

 

Ms. O’Toole called the meeting to order at 6:00 p.m.

 

The Board reviewed the agenda, with Ms. O’Toole adding a discussion about the Certificate of No Appeals and Executive Session after Payment Orders for Personnel Matters under Statute 313 A.1.B and Ms. Brassard requested adding a discussion of Town Report delivery.

 

On motion made by Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the minutes of January 21, 2020 (Ms. O’Toole, Mr. Burson, Mr. McMeekin, Mr. Bent and Mr. Haupt approved the motion).

 

Citizen’s comments – There were no Citizen’s Comments.

 

Jeff Masterson, Road Commissioner, was unable to attend the meeting tonight but did provide a copy of the Highway Report which was distributed to the Selectboard Members.  Mr. Masterson had noted that two Highway Personnel attended a Weight Permit and Posting Training that was hosted by Vermont Local Roads. Ms. O’Toole asked if there were any questions, concerns or discussion regarding the report.  There were no questions, concerns or discussion regarding the Highway Report.

 

Guests –

 

Jackson Evans, ECFiber Representative presented the Semi-Annual ECFiber Report.  The Town of Braintree is a town transitioning from “being built” to a town now “being built out.”  The Service Cost and what is being provided for Speed are now more of the focus and there are now 41 miles of fiber on poles all around the town.  ECFiber counted 748 premises in Braintree, places that have 911 addresses, not including camps that are too remote, and of those premises 127 are active subscribers.  ECFiber’s goal is to get 50% of the town premises as subscribers.  Currently some subscribers are not being hooked up because of the need for underground connections that cannot be done during the winter. The Town of Braintree’s number of subscribers is typical for the towns built out in the ECFiber area.  ECFiber is now lowering the cost of Basic Service and has increased the speed, although the cost of the phone service is going up.  The benefit to ECFiber for keeping the phone services is being able as a 911 provider to receive federal and state grants.  ECFiber’s bond rating is presently very sound and keeps going up.  ECFiber is looking at surrounding towns, outside the original 23 towns, to see if said towns would like to join because the original 23 towns will all be built out by the end of the year.  Governor Scott is touting ECFiber as a great model for Community Based Internet Service (CBIS) and the State is putting more money into these small CBIS’ to get VT connected to the Internet.

 

Old business

 

  • VLCT Cannabis Resolution Relating to S.54 – Ms. O’Toole gave an update that the bill is on the House of Representatives Notice Calendar for Wednesday, February 5th. There have been many changes to the bill since VLCT sent out the information notification.  In the revised version of the bill municipalities are now required to have a Town Wide Vote before a commercial cannabis facility can open within a municipality.  This would require a Special Town Meeting to be held in order for approval for a commercial cannabis facility to open within the town.  But at the same time towns are not allowed to write any Ordinances specifically prohibiting a commercial cannabis facility setting up shop.  The bill gives towns more control much like the sale of alcohol.

New business

  • Certificate of No Appeals – after a brief description by Jackson Evans, in his role as a Town Lister, about what the Certificate of No Appeals is and how every year a Certificate needs to be signed by the Selectboard Members and the Listers. The Certificate indicates that there were no appeals from last year’s Grand List; that the Town is not waiting for anything else and last year’s Grand List can now be put to bed.
  • On Motion of Ms. O’Toole to sign the Certificate of No Appeals, seconded by Mr. Burson, the Board unanimously agreed to sign the Certificate of No Appeals.

 

  • Draft Braintree Local Hazard Mitigation Plan – Ms. O’Toole confirmed that all Selectboard Members have skimmed the draft created by Two Rivers-Ottauquechee Regional Commission and Tim Caulfield. There were no comments from the Selectboard regarding the draft.  O’Toole will inform Two Rivers-Ottauquchee Regional Commission that the Town has no questions or concerns.

 

  • Town Report Delivery – Ms. Brassard announced that the Town Report has to be delivered by February 19th and volunteers to do the house to house delivery were needed. A brief discussion ensued between Ms. Brassard, the Selectboard Members and Ms. Russell about how many routes and people were required to get the reports delivered. Ms. O’Toole will send out an e-mail to the Commission Members asking for volunteers.

 

Payment orders – On Motion of Ms. O’Toole, seconded by Mr. Burson, the payment orders were unanimously approved.

 

Executive Session for Personnel Matter Under Statute 313 A.1.B- Ms. O’Toole made a motion at 6:30 p.m. to enter into Executive Session, seconded by Mr. Haupt.  No decision was made in the Executive Session.

 

Adjournment – On Motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 6:37 p.m.

 

Respectfully submitted,

 

Janice R. Russell, Administrative Assistant