Janice Russell

May 272020
 

The Vermont Green-Up Day is this Saturday, May 30, 2020.

A supply of Green-up Bags can be found at these locations:

Braintree Town Office

Braintree Town Hall

Braintree Elementary School

Snowsville General Store

Thank you for your help in keeping Braintree and Vermont Green!

May 272020
 

In response to the COVID-19 pandemic, all Town buildings will be closed to the public until June 15th or until further notice.   Town staff will continue to be available on limited hours, to assist residents by phone, e-mail, U.S. Postal Service, and by appointment with preventive protocols in place. Meetings of all boards are to either be cancelled until further notice or be held by phone conferencing in accordance with the Open Meeting Law, as close as possible.

WHAT IF I NEED SOMETHING?

  • TAX PAYMENTS:  At this point, tax payments are delinquent.  Please call for the new amount owed before mailing in your payment.  You can also leave your payment in the drop-box to the right of the door.
  • TAX BILL COPIES:  If you need a copy of your tax bill, please call or email us!  We can email and fax copies to you or your tax preparer or mail them to you.
  • LAND RECORDS RESEARCH:  Our vault is available for research BY APPOINTMENT ONLY.  The decision to come to our offices will be at your discretion.  We WILL NOT conduct research for anyone regardless of the current situation as we do not carry Title Insurance and could be held liable should incorrect documentation be mistakenly sent.  If you have deed references (book/page required) you may request documents to be emailed to you with an invoice attached.
  • ROAD CREW: Road crew operations will follow guidelines set-up by the Governor and VTRANS.
  • Stay Healthy!

Town Clerk/Treasurer/Delinquent Tax Collector – 802-728-9787 x3

Administrative Assistant – 802-728-9787 x6

Listers – 802-728-9787 x5

Road Foreman – 802-728-9787 x4

For more information:

May 272020
 

Approved Minutes

Braintree Selectboard Meeting

Tuesday, May 19, 2020 

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting was held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Charles McMeekin, Selectboard Member         Robert Moyer, Development Review Board Chair

Keegan Haupt, Selectboard Member           Timothy Caulfield, Emergency Management Director

Kris Haupt – Cemetery Commission Chairperson          Adam Wiggett, Local Business Owner     

 

Present at Town Office:

Megan O’Toole, Selectboard Chairperson         Jessica Brassard, Town Clerk/Treasurer

Loren Bent, Selectboard Member                 Jeff Masterson, Highway Foreman

 

Ms. O’Toole called the meeting to order at 6pm.  A roll call was done to confirm what Selectboard members and citizens were in attendance via teleconferencing.  

 

The Board Reviewed the agenda with Ms. O’Toole adding an Executive Session for a potential legal matter.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the minutes from the Regular Selectboard Meeting on May 5, 2020.

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – No citizens attended.

 

  • Reports
  • Highway Report- was submitted by Mr. Masterson.  Ms. O’Toole received an affirmative to her query on whether the Highway Crew has already returned to working four 10 hour days.  The Selectboard Members had no other questions or concerns regarding the submitted Highway Report.

 

Mr. Masterson stated that several local people have expressed interest in purchasing the 2009 International Truck.  A brief discussion ensued on what the value is and what price the Town of Braintree should ask for the truck without the plow and wing.  A decision was made to accept the highest offer.

 

  • Development Review Board Report – Mr. Moyer reported that the Development Review Board has had no real business since his report in November 2019 except for a conversation in January 2020 between Braintree, Brookfield and Randolph about sharing the Zoning Administrator.  Ms. O’Toole informed Mr. Moyer that Mr. Gary Blatz has accepted the Zoning Administration appointment.  Mr. Moyer was assisting Mr. Masterson with a local ANR permit application for highway work in a floodplain zone and will do further research on the requirement of a permit.

 

  • Cemetery Commission Report – Mr. Kris Haupt stated that the Cemetery Commission in late April started the Spring cleanup and up-righting of fallen and fixing of broken Gravestones in the Town of Braintree cemeteries.  Due to the COVID-19 any meetings or business of the Cemetery Commission will be done via telephone and the Town’s Administrative Assistant will post the meeting warnings.  Mr. Haupt has requested estimates from Green Valley Memorials to clean stones in some of the cemeteries.  Mr. Haupt also indicated that there are several large trees near the Mann Cemetery that need to come down before being blown down and take out many stones in the cemetery.

 

  • Old business
  • COVID-19 Follow-up

Mr. Timothy Caulfield reported that RAMAN, along with its original duty of providing assistance to businesses and citizens, is now working on a campaign prevent the spread of COVID-19 in the Braintree, Brookfield and Randolph area by testing and contact follow-up and to continue having citizens remain focused on handwashing, wearing masks and social distancing.  RAMAN is working with Gifford so any citizen who wants testing can now be tested at Gifford or their Primary Care Physician.  RAMAN is also setting up routine testing of owners/employees at area businesses that are open so that said employees do not spread COVID-19.  Mr. McMeekin asked Mr. Caulfield if the general population should be getting this test and Mr. Caulfield stated that in order to get tested a person must still go through their Primary Care Physician.  Those that should definitely get tested are people who are ill and believe they may have COVID-19 or if a person believes an exposure with an infected person may have occurred and believe they may be asymptomatic or a carrier.

 

Office Closure To Public – The Emergency Order has been extended to June 15th and has been modified from Stay Home Stay Safe to Be Smart Be Safe as the State of Vermont slowly opens back up.  The Town Office will continue to be open by appointment only until June 15th or until the restructuring of the office for COVID-19 safety is completed.

 

Restructuring the Office for Safety – Mr. McMeekin stated that what is mandatory is moving the counter back 6 inches and have the Clear Breath Guard along the whole counter.  Ms. Brassard indicated that although this isn’t really COVID-19 related a two level “Dutch Farmhouse” door should be placed at the end of the counter leading into the vault and her area; in the past a swinging gate was used.  A Scope of Work will be created for the necessary required work for potential need to go out to bid.   A remodel of the bathroom and closet was discussed by the Selectboard and Ms. Brassard; as these are discretionary items a separate Scope of Work may be mandatory.

 

  • Remote Working – The process of remote working is going fine.
  • Properties With Trash Problems – Mr. Burson reported on his research into this matter and provided a sample of another town’s Trash Ordinance which states that any trash needs to be taken to a State approved facility.  If trash does build up, then a warning letter is submitted to the property owner and if the letter is not heeded then a $100 fine is presented and if that fine is not paid a $500 fine is written and the fines continue to increase if not paid and citation to a Judicial Board will be written.  Ms. O’Toole stated that there is a Tribunal in White River Junction that has jurisdiction over tickets that are written for ordinances violations.  Mr. Burson will continue researching the topic and definition of some categories.

 

  • New business
  • Braintree Land For Sale – A local Real Estate Agent reached out to Ms. O’Toole regarding the land behind the Town Office and Town Garage going on the market and the owner wanted to provide the town with the first option to purchase said property.  After a brief discussion on the merit of owning this property the Selectboard decided to not pursue the purchase of the property.
  • Gillespie Fuels & Propane, Inc. 2020-2021 Price Protection Plans – after a review of the Price Protection Plans used in 2019-2020 the Selectboard decided  

 

On motion of Mr. Haupt, seconded by Mr. Bent, the Board unanimously approved the renewal of Gillespie Fuels & Propane, Inc. Price Protection Plan Option 2 for all four fuel Accounts.   

 

  • Jackson Evans resignation as Braintree’s Delegate to the ECFiber, effective March 2021.  Mr. Evans has recruited Morgan Eastman as the Alternative ECFiber Delegate to learn the process before Mr. Evans leaves.

 

  • Appointment of Alternate EC Fiber Delegate – 

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the appointment of Ms. Eastman as Alternate ECFiber Delegate.  

 

  • Braintree LHMP – Approval Pending Adoption – 

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously adopted the Local Hazard Mitigation Plan for 2020.  

 

  • Opportunities for solar installations on town property – Mr. Bent and Mr. Burson have met with local solar panel array providers regarding leasing the old quarry pit property to install solar panel arrays at this site.  Mr. Adam Wiggett, a local provider, participated in the brief public discussion on what the benefits to the Town of Braintree would be.  With no further public discussion the topic was tabled to be further discussed in Executive Session and at the next open Selectboard Meeting.

 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to enter into an Executive Session at 7:14 P.M. for a legal matter.   

 

At 7:25 P.M. The Selectboard came out of the Executive Session with no decision made.

 

  • Payment orders – There are no Payment Orders at this time.

 

On motion of Ms. O’Toole, seconded by Mr. Bent the Board unanimously adjourned the meeting at 7:25 p.m.  

May 072020
 

Unapproved Minutes

Braintree Selectboard Meeting

Tuesday, May 5, 2020 

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting was held via conference call. You can access the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Charles McMeekin, Selectboard Member          Tim Caulfield, Emergency Management Director

Keegan Haupt, Selectboard Member          Joan Richmond-Hall, Planning Commission Co-Chair 

Gary Blatz, Braintree Citizen          

 

Present at Town Office:

Megan O’Toole, Selectboard Chairperson         Jessica Brassard, Town Clerk/Treasurer

Loren Bent, Selectboard Member                 Jeff Masterson, Highway Foreman

Janice R. Russell, Administrative Assistant                                 Paul Rea, Citizen 

 

Ms. O’Toole called the meeting to order by phone at 6pm.  A roll call was done to confirm what Selectboard members and citizens were in attendance via teleconferencing.  

 

The Board Reviewed the agenda with no changes made. 

 

On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board unanimously approved the minutes from the Regular Selectboard Meeting on April 21, 2020.

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – No citizens attended.

 

  • Reports
  • Highway Report- The Selectboard reviewed the Highway Report and discussed the following with Mr. Masterson.
    • COVID-19 operations – All the Road Crew Members are VOSHA Certified.  Ms. O’Toole is going to research having a COVID-19 Plan in place for all town employees.  
    • Roadside spraying – The Town is in the process of getting a permit for roadside spraying in the same areas as last year although some areas may not need to be sprayed.  

 

Mr. Haupt has had contact from a resident on Riford Brook and Thayer Brook Roads who was concerned that only parts of the roads had been graded   Mr. Masterson stated it was due to the weather.    

 

Several Riford Brook Road residents also felt that the Beavers located at the Pond on their road should be left alone because lack of food for the beavers will make them leave and the road has never flooded.    Mr. Masterson goes to that specified location every day or every other day to clean out the debris from the culvert so the road does not flood.  It has been close to flooding a couple of times before it was cleaned out.

 

A discussion ensued between Mr. Masterson, Ms. Brassard, Mr. Caulfield and the Selectboard members regarding the 2020 Green–up Day, which has been moved to May 30th.  It was decided that the Town will get a dumpster as usual and will keep the price of tires the same as last year at $3.00 per tire.  The tires do need to be rimless. 

 

  • RAMAN update – Mr. Caulfield reported that Postcards went out to all residents.  A Sub-committee is looking at how to safely open local businesses and the economy in the region. Ms. O’Toole has been in a discussion with Mr. Nate Cleveland about shifting the focus of the Working Communities Grant to assisting the towns in recovering from the public health crisis.   

 

  • Old business
  • COVID-19 Follow-up
    • Office Closure To Public – Ms. O’Toole proposed that we continue to keep the office closed until May 19th, even though the Stay Home Stay Safe Order ends Friday, May 15th.    Ms. Brassard initiated a discussion regarding rearranging the Town Office for safety purposes before re-opening to the public.  Ms. Brassard would like to change the current counter and include a new see-through barrier.   The Selectboard agreed that there is money in the Capital Budget for the safety upgrades to the work areas in the Town Office and Garage.  Mr. McMeekin volunteered to meet with the Town Office employees and Mr. Masterson to plan how to reorganize all work areas for safety purposes.   
    • Remote Working – The process of remote working is going fine and the new computer hardware is working wonderful.

 

  • New business
  • Properties With Trash Problems – Ms. Brassard reported she has received two complaints on properties with a trash problem.  The Town of Braintree does not have a By-law or Ordinance regarding properties with excessive trash but can send a letter to the property owners requesting a cleanup of said property be done.  Ms. O’Toole and M. Burson will do further research on who has jurisdiction to send the letter and also on creating an Ordinance for future problems.  They will report their findings at the next Selectboard Meeting.  Mr.’s McMeekin and Haupt wanted to know why an Ordinance was not created last year when there were similar issues but no answer could be provided. 
  • Zoning 

 

  • Zoning Administrator Appointment – Gary Blatz was on the phone to express his interest in the Zoning Administrator position.  Mr. Blatz and Ms. Richmond-Hall have spoken; Mr. Blatz printed off and has started reading the ByLaws and Ms. Richmond-Hall suggested he review the last several years of Zoning Permits.  Ms. Richmond-Hall also suggested that Mr. Blatz start with the two easy permit applications that were recently submitted.to the Town of Braintree.  

 

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the appointment of Mr. Blatz as Zoning Administrator.  

 

    • Consideration of Zoning application for subdivision- After a lengthy discussion on why Paul Rea’s Sub-division Zoning Permit had not been completed last year by The Town and Mr. Rea.   Mr. Rea explained the need to reconfigure two adjoining parcels to make all parcels two acres and he then resubmitted a new permit application in January which was directed to the Development Review Board by then Zoning Administrator, Holly Jarvis. The changes are very minor from last year to this year’s permit application and Ms.’s Brassard and Richmond-Hall believe that the Selectboard should grant Mr. Rea a waiver requiring the need to go before the Development Review Board and allow the submission of a new mylar of the design.   

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved Mr. Rea’s application for zoning and issued him a permit. Mylar will be submitted and signed by the appropriate town officials.   

 

  • Executive Session
    • Personnel matter – 

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously voted to enter into an Executive Session at 7:05 P.M. for a personnel matter.   

 

At 7:19 P.M. The Selectboard came out of the Executive Session with no decision made.

 

  • Payment orders – Ms. O’Toole and Mr. Bent reviewed the Payment Orders.

 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved the payment orders.

 

On motion of Ms. O’Toole, seconded by Mr. Bent the Board unanimously adjourned the meeting at 7:18 p.m. 

Apr 252020
 

Braintree, VT Conservation Commission

Minutes, 04/22/2020

Present: (by teleconference)

Gina Logan, Linda Morse, Paul Shriver, Sandy Stephen, Joan Richmond-Hall

 

Agenda:

  • Public comment—none at this time
  • Approval of March minutes—there was no March meeting, so no minutes to approve
  • Information from Joan re: DEC/PFOAS and Randolph sewage treatment plant: deferred to May meeting
  • Introductions: Gina (Regina) Logan, 60 Murphy Rd., Braintree (logan.writer@gmail.com; 802-728-9080) is a new member of the commission as of March 2020
  • Review of goals/ discussion of new goals:
  • Work with Randolph/ Brookfield?

Discussion: sponsor/ hold a presentation on pollinators.  Linda will look through her notes from a presentation she attended previously. Sandy wondered about the “bee folks” in

Brookfield; he will look into his contacts. Linda will look into Brian Lowe from Randolph, who works with birds (banding kestrels, etc.).

  • The bird count was also mentioned as omething we could participate in (winter bird count/ spring bird count).
  • Everyone will report back at the May meeting and we will plan a presentation on pollinators going forward.
  • Work on Thayer Brook: deferred to summer due to COVID-19 restrictions on gathering/ social distancing. We will discuss the situation at the next meeting, when perhaps some restrictions will have been lifted or modified.
  • The meeting ended at 7:50 p.m.
  • Next meeting (27 May, 7 p.m.) will be via Zoom. Joan will host. An invitation will be emailed; to participate, members should click on the link provided in the body of the email.  Make sure to test your device’s audio and video (camera).

 

 

 

Minutes respectfully submitted by Gina Logan

Apr 252020
 

 Minutes

Braintree Selectboard Meeting

Tuesday, April 21, 2020 

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting was held via conference call. The public could have accessed the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson     Tim Caulfield, Emergency Management Director

Charles McMeekin, Selectboard Member                         Daniel Burson, Selectboard Member

Keegan Haupt, Selectboard Member

 

Present at Town Office:

Loren Bent, Selectboard Member         Jessica Brassard, Town Clerk/Treasurer

Janice R. Russell, Administrative Assistant     Jeff Masterson, Highway Foreman

 

Ms. O’Toole called the meeting to order by phone at 6pm.  A roll call was done to confirm what Selectboard members and citizens were in attendance via teleconferencing.  

 

The Board Reviewed the agenda with Ms. O’Toole requesting the Local Emergency Management Plan (LEMP) be added under New Business and Ms. Russell and Mr. Masterson requested the Municipal Highway Grant Application be removed from New Business.

 

On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved the minutes from the Regular Selectboard Meeting on April 7, 2020.

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – No citizens attended.

 

Reports

 

  • Highway Report – The Highway Foreman, Jeff Masterson, wants to move forward in procuring next year’s sand stockpile.  Under the new COVID-19 Governor’s Guidelines work can begin on projects that require no more than a 2-person crew and who will be practicing social distancing.  The projects Mr. Masterson has lined up are mostly outside and the Highway Crew will be in individual vehicles. The Town is lacking PPE’s for the Highway Crew so Mr. Haupt will donate hand sanitizer and Ms. O’Toole will post a request on Front Porch Forum and Facebook requesting assistance on locating face masks.  

 

There is an ongoing issue with a beaver dam on Riford Brook Road that requires a culvert to be cleaned out every two days or so to prevent flooding of the road.  A discussion followed on the best option to legally remove the beavers and, although there was no decision on how to remove the beavers the Selectboard provided permission to Mr. Masterson to use his judgement and proceed with the removal.

 

  • COVID-19 – Randolph Area Mutual Aid Network (RAMAN) Updates – Tim Caulfield provided information on what RAMAN has been able to provide to area towns and what will be happening in the future.  There is not much happening in Braintree at this time relevant to the CoVID-19 issue. A mailing will be going out to all the residents of Braintree with what assistance RAMAN can provide.   

 

  • Treasurer’s Report – Mr. Brassard read her Treasurer’s Report and will be providing it out to the Selectboard members.  The Town is below 75% of spending at the end of March.  Delinquent Tax Bills have been sent out and another set will go out shortly and there are two requests at this time to convene the Board of Abatement.  Dog Registrations are continuing to arrive at the office.

 

Old business

 

  • Hiring of a Zoning Administrator- Mr. McMeekin will continue his efforts to contact potential candidates.  

 

  • COVID-19 Follow-up – The Governor’s new COVID-19 Guidelines have stipulated that Municipal Clerks Offices may re-open.  The re-opening has to follow strict safety guidelines and after a brief discussion between the Selectoboard, Ms. Brassard and Ms. Russell it was decided that the Office will continue to be closed to the public and limited research access to the vault would be on an appointment basis only and under strict guidelines.  

  

Ms. O’Toole suggested that as the Stay At Home Order is still in effect until May 15th that the Town Office should remain closed and the Selectboard will re-evaluate the closure at each consecutive Selectboard meeting until the COVID-19 pandemic has ended.  The other Selectboard members agreed that it made sense to continue with the closure.  Ms. Russell will update the Town website, Front Porch Forum and Facebook with the new information.

 

New business

  • Town and Bridge Standards – There are no changes to the Town Road and Bridge Standards from last year.

 

  • Emergency Management Director and Deputy Emergency Management Director Delegation of Authority forms to be attached to the Local Emergency Management Plan.  The Delegation of Authority allows the Emergency Management Director and Deputy Emergency Management the ability to act quickly on behalf of the Town of Braintree during a disaster.

 

On motion of Ms. O’Toole, seconded by Mr. McMeeken the Board unanimously approved the Delegation of Authority to the Emergency Management Director, Timothy Caulfield. 

On motion of Mr. Haupt, seconded by Mr. McMeekin the Board unanimously approved with Ms. O’Toole abstaining, the Delegation of Authority to the Deputy Emergency Management Director, Derek O’Toole. 

 

  • Local Emergency Management Plan (LEMP) – Mr. Caulfield had provided the newest version of the LEMP and the only changes were the dates of the current plan, contacts and contacts information.

 

On motion of Mr. O’Toole, seconded by Mr. Burson, the Board unanimously approved the Local Emergency Management Plan dated April 21, 2020.

 

Payment orders – Mr. Bent, as the only Selectboard attending the meeting at the Town Office, checked and signed the payment orders. 

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

On motion of Mr. Bent, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 6:49 p.m. 

Apr 102020
 

Minutes

Braintree Selectboard Meeting

Tuesday, April 7, 2020

 

“In accordance with the recent amendments to Vermont’s open meeting law, and in light of the ongoing public health crisis, this meeting was be held via conference call. The public could have accessed the meeting at the scheduled time by calling 802-210-4472.”

 

Present via Remote Conference Calling:

Megan O’Toole, Selectboard Chairperson

Charles McMeekin, Selectboard Member

Daniel Burson, Selectboard Member

Keegan Haupt, Selectboard Member

 

Present at Town Office:

Loren Bent, Selectboard Member                                       Jessica Brassard, Town Clerk/Treasurer

Janice R. Russell, Administrative Assistant                                Jeff Masterson, HighwayForeman

 

Ms. O’Toole called the meeting to order by phone at 6pm.  A roll call was done to confirm what Selectboard members and citizens were in attendance via teleconferencing.

 

The Board Reviewed the agenda with Ms.’ O’Toole and Brassard stated that new information would be mentioned under the COVID-19 section of Old Business as the situation and regulations are constantly evolving.

 

On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board unanimously approved the minutes from the Regular Selectboard Meeting on March 17, 2020.

 

On motion of Ms. O’Toole, seconded by Mr. McMeekin, the Board unanimously approved the minutes from the Emergency Selectboard Meeting on March 18, 2020.

 

Citizen’s comments are limited to 3 minutes per person with a 15 minute maximum – No citizens attended.

 

Reports

 

*    Highway Report – The Selectboard reviewed the report submitted by Mr. Masterson. Ms.             O’Toole requested information on the Peth Road tree cutting plans and was informed that            it is between Mud Pond and Walker Roads for ditch work and is a grant funded project,          although the town has not yet received said grant.

 

Upon a question presented by Ms. O’Toole regarding sand stockpile and a need for a new             sandpit in the near future;  she wanted a definition of near future.  Mr. Masterson stated   that on best case scenario the current sand pit will suffice for 3 or 4 years and worst case          is 1 or 2 years.  Until further digging is completed there is no way of knowing which           scenario will pan out.

 

 

Old business

 

*   Hiring of a Zoning Administrator- Mr. McMeekin will continue his efforts to contact           potential candidates.  Currently all Zoning questions are being forwarded to Joan             Richmond-Hall, chairperson of the Braintree Planning Commission.

 

*    COVID-19 Follow-up – Office Closure To Public & Remote Working – Upon request      from the Selectboard Ms.’ Brassard and Russell described how effective the Office       Closure and Remote Working is functioning and when each employee is at the office.

 

Ms. O’Toole suggested that the Town Office should remain closed until April 21st and the       Selectboard will re-evaluate the closure then and at each consecutive Selectboard meeting       until the COVID-19 pandemic has ended.  The other selectboard members agreed that it   made sense to continue with the closure.  Ms. Russell will update the Town website,             Front Porch Forum and Facebook with the new April 21st date.

 

Timothy Caulfield, the Emergency Management Director, has created a new Town Office             outgoing message that states that if you need any non-emergency assistant related to the   COVID-19 Health Crisis that there are resources on the Braintree Website right on the Home Page with a link to the Emergency Management Page that leads to the Randolph    Area Mutual Aid Network (RAMAN) information. The new outgoing message also             provides Tim’s contact information.

 

Ms. Russell initiated a discussion regarding the new forum, much like Zoom that   Vermont Computing created for the greater Randolph area to use for video and telephone    meetings.  At this time, the Selectboard decided this forum is not necessary to use at this          time but are glad the option is there for use at a later date.

 

New business

 

*          Dog License Late Fee Waiver – Ms. Brassard that because of Vermont State Statute the             Dog License Fee date of April 1st can not be changed but late fees can be waived.  Due to         the COVID-19 Rabies Clinics have been pushed out or canceled altogether and people             are scrabbling to get the required Rabies Certificate. Other towns are pushing the late fees      out to April 30th to the end of May.  The Town of Braintree collected less then $100 from    late fees last year and wonders if we should push it out or waive all late fees for Dog             Licenses this year.

 

On motion of Mr. Bent, seconded by Ms. O’Toole, the Board unanimously approved the waiver of Dog License Late Fees for this year.

 

*          Certificate of Highway Mileage – The Selectboard reviewed the Highway Mileage,             which has not changed since last year.

 

On motion of Mr. Burson, seconded by Mr. Bent, the Board unanimously approved the Certificate of Highway Mileage.

 

*          Request for Public Assistance (RPA) from FEMA to Recoup Any Losses During             COVID-19 Crisis – A discussion ensued and no Selectboard Member felt that the Town   had anything to recoup at this time.  The Town has not experienced any financial burden.

 

*          Current town wide reappraisal and issues surrounding the extension of the deadline for             the grand list. –  The State of Vermont has extended the filing of the Grand List but the             requirement of a 30 day period of when the tax bills are sent out and when said tax bills             are due is still in place.  Ms. O’Toole read the information provided by Ms. Brassard and      Jackson Evans, Town Lister, and the Town is in a unique position because the Town             Wide Appraisal is almost completed.  Mr. Evans, in his information, explained his             concern is regarding grievances of an appraisal and due to COVID-19 would not be able      to convene the Board of Listers to hear these grievances. A discussion to push back the             date of reappraisal notifications until later in the summer occurred and the selectboard             discussed that the bills could be sent out on October 1st with a due date of October 31st.

 

Ms. Brassard spoke about the lack of Disaster Recovery Backup of the KAMA system,             which is where all the appraisers support and work comes from.  To purchase the Disaster             Recovery Backup for KAMA would be $500.00.  To prevent the possible lose all the        work of the appraisers the Selectboard approved Ms. Brassard using the IT Support and             Software and Office Supply lines there is money available to purchase the Disaster    Recovery Backup software.

.

*          Kari’s Law and Upgrade to the Phone System – Ms. Brassard informed the Selectboard             Members that Key Communications notified her that as of February 16, 2020 that all             public building required to have a phone system that allows direct dial to 911 without             having to enter a code.   The cost to the Town of Baintree would be a one time fee of no        more then $100 for the update.  Ms. Brassard was given permission to have the upgrade             to the telephone system completed.

 

Payment orders –  Mr. Bent, as the only Selectboard attending the meeting at the Town     Office, checked and signed the payment orders. Mr. Burson arrive at the Town Office on Wednesday morning for a second signature.

 

On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved    the payment orders.

Apr 082020
 

In response to the COVID-19 pandemic, all Town buildings will be closed to the public until May 19th or until further notice.   Town staff will continue to be available on limited hours, to assist residents by phone, e-mail, U.S. Postal Service, and by appointment with preventive protocols in place. Meetings of all boards are to either be cancelled until further notice or be held by phone conferencing in accordance with the Open Meeting Law, as close as possible.

WHAT IF I NEED SOMETHING?

  • DOG LICENSES:  The date to register dogs by has been extended to April 30th.  You can leave your payments ($9 s/n/$13 intact) and an updated copy of your rabies certificate for each dog in the drop-box or send via USPS.  We will mail new tags. If you aren’t sure if you need a new rabies certificate you can call the town clerk.
  • TAX PAYMENTS:  At this point, tax payments are delinquent.  Please call for the new amount owed before mailing in your payment.  You can also leave your payment in the drop-box to the right of the door.
  • TAX BILL COPIES:  If you need a copy of your tax bill, please call or email us!  We can email and fax copies to you or your tax preparer or mail them to you.
  • LAND RECORDS RESEARCH:  Our vault is available for research BY APPOINTMENT ONLY.  The decision to come to our offices will be at your discretion.  We WILL NOT conduct research for anyone regardless of the current situation as we do not carry Title Insurance and could be held liable should incorrect documentation be mistakenly sent.  If you have deed references (book/page required) you may request documents to be emailed to you with an invoice attached.
  • ROAD CREW:  Road crew operations will be limited.
  • Stay Healthy!

Town Clerk/Treasurer/Delinquent Tax Collector – 802-728-9787 x3

Administrative Assistant – 802-728-9787 x6

Listers – 802-728-9787 x5

Road Foreman – 802-728-9787 x4

For more information:

Mar 272020
 

Braintree Planning Commission Meeting of 25 March 2020

 

Attending: Jenn Phipps, Paul Kendall, Jackson Evans, Malcolm Fitzpatrick, Joan Richmond-Hall

 

Convened at 7:02 pm by phone conference in light of the COVID-19 pandemic

 

Malcolm felt that there were a number of issues that needed to be addressed in the Town Plan but were missing in this draft.

  • Groundwater and aquifer maps should be included. If this information isn’t available, then we should make plans to get it.
  • Braintree needs plans to develop a more resilient back roads system that is more resistant to weather and allows emergency vehicle access across town even in mud season.
  • Braintree’s higher ground, for example along the top of Braintree Hill, doesn’t have fire-fighting ponds. We should consider locating water tanks on the higher ground.
    > Malcolm will contact Mike Hildenbrand, chief of Randolph’s Fire Department to get his feedback.
  • Roadside shade trees should be maintained and thinned. This would require landowner’s permission and that of the tree warden but should be done.
  • Flooding is a major issue. We should get ahead of the State’s coming stormwater regulations and require residential construction to assess groundwater runoff and mitigation.

> Joan will ask TRORC what they are planning to do about upcoming stormwater rules.

 

Jackson likes the new, concise format. He’ll send granular edits to Paul K.

  • Chapter 1 is good.
  • Chapter 2:
    • Agrees that we need to check the items that Paul highlighted.

> Joan will do a bit more research here and check sources.

  • Wonders if the child-care section is outdated in light of universal pre-K and after-school until 5 pm programs.

> Jackson will do a bit of research on the current child-care situation and will check in with employers.

  • Chapter 3: Notes that we’ll need to go back and add sources.
    • Added a paragraph about Braintree’s architectural history. There may be additional information on Snowsville. Needs to add information on old dams as evidence of an ‘industrial’ past.
    • 5.3: Clarified that we have no “identified” archeological resources.
  • Chapter 4:
    • Notes that Braintree may be maxed out for new housing sites: geographically challenged (particularly in light of need for two septic sites).
    • 5: Need to consider the balance between solar and wind development vs. preserving agricultural land.

 

Jen:

  • Chapter 1: good
  • Chapter 2: No mention of Stagecoach?
    • Need to double check descriptions of town officers and volunteers (Town Report)
    • In policies/actions:
      • How do we: attract the young? Improve transportation? Develop the economy?
    • Need to clarify the connection between climate change and forests.
    • How recent is development or densification in South Braintree.
    • Housing should include all types of housing, not just apartment buildings.
    • Add wood to the energy section.
  • Chapter 4: Needs to include:
    • Housing
    • EV charging
    • Single-family homes
    • Isn’t Randolph providing sufficient socialization for seniors?

 

Joan:

In the interests of time Joan will send her comments to Paul. They are largely in agreement with others comments.

 

Next meeting will focus on policies and actions.

  • Paul will pull together earlier policies and actions, organize them and weed out repetition.
  • Joan will send around TRORC’s last replies about required elements.
  • Malcom will draft areas of concern to him, particularly water.
  • Jackson will consider childcare and housing sites.
  • Jen will focus on housing.

 

Adjourned at 8:50 pm.

 

Tentative schedule for next meeting: Thursday 16 April by phone conference

 

/s/ Joan Richmond-Hall