Auditor Minutes

May 302019
 

Town of Braintree

Draft Auditors Meeting Minutes

May 28, 2019

Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown

1. Mr. Cooch called the meeting to order at 8:55 a.m.

2. No changes were made to the agenda.

3. The minutes of the March 25, 2019 meeting were approved.

4. Review tasks needing completion for FY19.

– State Payments: Complete through FY19-Q2. Mr. Brown will do the next one for FY19-Q3&Q4.

– General Journal: Complete through FY19-Q3. Mr. Cooch will do the FY19-Q4 audit.

– Accounts Payable: Done through FY19-Q2. Ms. Barrett will complete the FY19-Q3 and Q4 audit.

– Payroll: Complete through FY19-Q2. Mr. Brown will do the FY19-Q3 and Q4 audit.

– General and Reserve Funds: Complete through FY19-Q3. Mr. Cooch will do the FY19-Q4 audit.

– Cash Receipts and Taxes: In progress.  See discussion in section 6 below.

5. Assign jobs for FY20.

Individual audit assignments for FY20 will remain the same as in FY19.

6. Audit Procedure Manuals.

a. Cash Receipts

Continued discussion about identifying the most effective procedures for auditing cash receipts. We decided to try to develop a trial procedure that would reconcile all cash transactions over $200 and a random sample of five (5) less than $200. Mr. Cooch will prepare a draft procedure for discussion at our next meeting.

b. Taxes

Mr. Brown reported no progress on a procedure for checking that tax bills are generated correctly and that tax receipts are properly recorded and deposited. Mr. Brown will prepare a draft procedure for discussion at our next meeting.

c. Tax Rate Calculation

Mr. Brown reported that the procedure for verifying the process by which the tax rate is set is nearly complete, lacking only a few written details on the sources of information for estimated income. Mr. Brown will prepare a draft procedure for discussion at our next meeting.

d. General Fund Reconciliation

Mr. Cooch reported that small changes are necessary to the procedure manual for General Fund Reconciliation to bring it up-to-date with the new format for data received from Mascoma Bank.

7. Other business.  There was none.

8. Our next meeting will be scheduled at a convenient time in October 2019.

9. The meeting was adjourned at 9:30 a.m.

Respectfully submitted,

Linfield C. Brown

Mar 272019
 

Town of Braintree Draft Auditors Meeting Minutes March 25, 2019   Attendees:  Tom Cooch, Lin Brown   Mr. Cooch called the meeting to order at 8:30 a.m.   No changes were made to the agenda.   The minutes of the October 8, 2018 meeting were approved.   Elect Officers. Mr. Cooch was re-elected Chair and … Read more >>

Oct 112018
 

Town of Braintree Draft Auditors Meeting Minutes October 8, 2018   Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown   Mr. Cooch called the meeting to order at 9:10 a.m.   No changes were made to the agenda.   The minutes of the June 4, 2018 meeting were approved.   Review work completed for FY19. – … Read more >>

Jun 072018
 

Town of Braintree Auditors Meeting Minutes June 4, 2018   Attendees:  Tom Cooch, Lin Brown   Mr. Cooch called the meeting to order at 9:10 a.m.   No changes were made to the agenda.   The minutes of the April 11, 2018 meeting were approved.   Review work completed and remaining for FY18. Status of … Read more >>

Apr 132018
 

Town of Braintree Auditors Meeting Minutes April 11, 2018   Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown   1. Mr. Cooch called the meeting to order at 7:04 p.m.   2. No changes were made to the agenda.   3. Mr. Cooch was elected chair and Mr. Brown was elected secretary for the coming year. … Read more >>

Feb 272018
 

Town of Braintree Auditors Meeting Minutes February 12, 2018   Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown   Mr. Cooch called the meeting to order at 10:00 a.m.   No changes were made to the agenda.   The minutes of the April 3, 2017 meeting were approved.   Review work completed and remaining for FY18 … Read more >>

Mar 312017
 

NOTICE   The Auditors of the Town of Braintree will meet at 4:30 a.m., Monday, April 3, 2017, at the Braintree Town Office       AGENDA   Select chair and secretary for upcoming year Approve minutes from 8/15/16 meeting Review work completed and remaining for FY17 Procedure manuals Approval of Reserve Funds Status of … Read more >>

Aug 262016
 

Town of Braintree Draft Auditors Meeting Minutes August 15, 2016   Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown   Mr. Cooch called the meeting to order at 9:35 a.m.   No changes were made to the agenda.   The minutes of the March 21, 2016 meeting were approved.   Review work completed for FY2016 Cooch: … Read more >>

Aug 112016
 

Braintree Auditors Meeting August 15, 2016 9:30 a.m.   AGENDA Approve minutes from 3/21/16 meeting Review work completed for FY16 Plan tasks for FY17 Procedure manuals Approval of General and Reserve Funds Status of Accounts Receivable and Cash Audit Procedures Other business Adjourn  

Nov 232015
 

Town of Braintree Draft Auditors Meeting Minutes November 9, 2015   Attendees:  Tom Cooch, Stephanie Barrett, Lin Brown Ms. Barrett was welcomed as our newest member, replacing Ms. Baumann.   Mr. Cooch called the meeting to order at 9:25 a.m.   No changes were made to the agenda.   The minutes of the July 20, … Read more >>