Mar 192019

Unapproved Minutes

Braintree Selectboard Meeting

March 14, 2019



Megan O’Toole, Selectboard Chair                                                                                        Stuart Kinney, Resident

Daniel Burson, Selectboard Member                                                                 Tim Caulfield, Fire Advisory Rep.

Charlie McMeekin, Selectboard Member                                                               Holly Jarvis, Admin. Assistant

Keegan Haupt, Selectboard Member                                              Sandy Vondrasek, Reporter for the Herald

Loren Bent, Selectboard Member                                           Patrick French, Randolph Selectboard Member

Adolfo Bailon, Randolph Town Manager


Ms. O’Toole called the meeting to order at 8:33 am


Citizens Comments – none.


The way Braintree’s rate for fire service has been calculated in the past was discussed. It has been based on Randolph’s fire budget, and equalized grand lists. The annual costs of the bond for the new fire station has been included in the calculation this year, which was a surprise to the Braintree Selectboard.


Mr. Bailon talked about possible outcomes with regard to Randolph’s insurance claim appeals, and the subrogation suites Randolph is a part of because of the equipment which caused the fire. Mr. Bailon indicated that a study will be conducted to determine what changes should occur to reduce fire service costs. There was a conversation about possible changes.


It was noted that because Braintree’s share of the fire service expenses are based on the budget and not actual expenses, Braintree has historically over paid. This is the case in eight of the last ten years, since Randolph has keep costs under the budgeted amounts. Possible methods of remedying this were discussed.


It was agreed that the Braintree Selectboard would make a proposal for the Randolph Selectboard to consider.


Mr. Kinney asked if the current figures are based on what Randolph anticipates occurring with the insurance claims, and changes with the structure of the fire service? Mr. Bailon indicated that they are not. They are current expenses.


On motion of Ms. O’Toole, seconded by Mr. Burson, the board unanimously approved going into executive session to discuss what to propose to Randolph for a fire service contract.  Mr. Caulfield and Ms. Jarvis were invited to attend the executive session. It was decided to invite Mr. French, and Mr. Bailon to the very first part of the executive session.


On motion of Mr. Haupt, seconded by Mr. Bent, the Board came out of executive session at 10:15 am.


On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved offering Randolph an arrangement for Braintree to pay for fire services for FY20, based on the equalized rate formula, as applied to the Randolph’s operation expense only, not the expenses for the new Fire Station.  This would be for FY20 only. Braintree will propose that negotiations with Randolph continue once it is understood what the insurance payments will be for the fire station, the use of the fire station, what other overhead might be appropriate to consider, and other restructuring of the fire service as mentioned by Mr. Bailon.


On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 10:16 am.


Respectfully submitted,


Holly Jarvis