Braintree Selectboard Meeting
December 19, 2017 at 6:00 p.m.
Richard Bowen, Selectboard Chair Brian Jones, Resident
Keegan Haupt, Selectboard Member Jason Kuhn, Cemetery Commission Chair
Daniel Burson, Selectboard Member Holly Jarvis, Admin. Assistant
Loren Bent, Selectboard Member Jessie Brassard, Treasurer
Megan O’Toole, Selectboard Member
Mr. Bowen called the meeting to order at 6:00 pm.
The Board reviewed the agenda, adding a report about the Town Plan, and quotes for the phone system.
On motion of Mr. Burson, seconded by Mr. Bowen, the Board unanimously approved the minutes of December 5, 2017.
Citizen’s Comments – none
- Cemetery Commission Report. The repair work of the stones at Lower Branch Cemetery has been completed. The Cemetery Commission has renewed a mowing contact with Jason Handiworks for two years with an annual rate of $9,000 per calendar year. Spring cleanup will be billed hourly and normally comes to about $1,100. Ms. Brassard provided the Board a report which showed that the Cemetery Fund has been under funded for the last few years, causing it to now have a negative balance. Spring cleanup and some mowing must be paid for in the current expense year, which will cause the fund to go further in debt to the Town’s general fund before FY19’s transfers can occur. Currently $12,500 has been put in the budget for FY19. There was a discussion regarding if this number will be sufficient given the current negative balance. It was decided that it will be, but understood that it will take a number of years for the balance of the Cemetery’s general fund to increase to a responsible balance.
- Financial Report: The Board reviewed the financials, and agreed on quarterly financial reports instead of monthly ones.
- Highway Report- none. It was snowing at the time of the meeting so the Highway Foreman was not in attendance of the meeting.
- Bowen reported that Gillespie’s response to his letter regarding fuel rates was that the Towns of Braintree and Randolph are charged the same rates.
- Two Rivers has offered to provided assistance to Braintree to re-write the Town Plan next year without charging for the assistance.
- Town Office Projects
- Telephone System update: the grantee has authorized the proposed expenses to be incurred, and will pay the full $5,115.33 of the awarded grant which will leave the Town paying about $2,780 for the phone system. This will mostly be labor, and mileage costs which never were going to be covered by the grant. The quotes from Key Communications were reviewed and signed by Mr. Bowen.
- Window/Door Replacement. On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board voted to accept Mr. Gaidys’ quote of $1,683 for two doors and the installation of them in the Town Office. (Mr. Burson abstained from the vote. The four other Board members voted in favor of the motion and the motion passed.)
- The heating system was discussed. The project should be completed soon.
- The Board reviewed the budget. A number of adjustments were made, and the Board will review it again at the next meeting.
- Security Street Light(s) in front of the town office and garage were discussed. On motion of Mr. Bowen, seconded by Mr. Haupt, the Board unanimously approved installation of a street light in front of the Town Office, as long as the installation cost is reasonable. Masterson will be asked to oversee the project.
- Recycling/Trash was discussed. Currently the Town is paying $48.15 per. month for the dumpster. The same company will change $60 per pick up for recycling. The office’s main need for recycling is for paper, which used to go to the Doanes’ who would shred it for sheep bedding. Ms. Brassard advised that she is trying out a service, at home, which will come to you and shred/recycle the paper you have. She will understand it better later on. The garage’s needs will also be discussed with Mr. Masterson. No decisions were made.
- Town Report
- Quotes for printing the town report were reviewed. On motion of Mr. Bent, seconded by Mr. Bowen, the Board unanimously approved the quote with R. C. Brayshaw for $1,222.00. The Board also discussed volunteers delivering the reports again, which remains the plan.
- The schedule was reviewed. The Board discussed when to approve the warning, and when to proof read the Town Report. On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved moving the meeting of January 16th to the 23rd at 6pm. The Board also agreed to have the proof reading meeting start at 9am at the town office on the 23rd. Any Board member who can attend will, but a quorum is not necessary since the warning will be approved later that evening.
On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved moving the meeting of March 6th to March 7th at 6pm at the office.
After more discussion occurred, on motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously approved moving the first meeting in March back to the 6th from the 7th, and have the meeting at 1pm at the Town Hall.
On motion of Ms. O’Toole, seconded by Mr. Bowen, the Board unanimously approved not having a pre-town meeting this year.
- On motion of Mr. Bowen, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.
- On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved adjourning the meeting at 7:30 pm.
Holly Jarvis, Admin. Assistant