Jun 232019
 

Approved Minutes

Braintree Selectboard Meeting

June 18, 2019

Present:

Megan O’Toole, Selectboard Chair                                                         Rob Young, from VTrans

Loren Bent, Selectboard Member                                                           Laura Stone, from VTrans

Daniel Burson, Selectboard Member                                    Lou Helmuth, for the ATV ordinance

Keegan Haupt, Selectboard Member                               Jessie Brassard, Town Clerk & Treasurer

                                                                                                Jeff Masterson, Road Commissioner

                                                                                                          Holly Jarvis, Admin. Assistant

Ms. O’Toole called the meeting to order at 6:00 pm.

The Board reviewed the agenda, adding a review of Gene Bianco’s access permit.

On motion of Mr. Burson, seconded by Ms. O’Toole, the Board unanimously approved the minutes of June 4, 2019.

Guests

  • Laura J. Stone of VTrans presented the regional concerns meeting for bridge 14 over Ayers Brook on Route 12 in Snowsville. The State’s plan, which following this meeting will move into the design phase of the project, calls for a partial replacement of the superstructure. This will require a 21 day detour. The construction of the bridge will be either in 2021 or 2022. More about the project can be found on the State website at http://www.aot.state.vt.us/FactSheet/default.aspx?pin=12C578.
  • The ATV ordinance review & renewal was discussed. Mr. Helmuth would prefer if ATV’s were not permitted to travel in the road by his house. He did see some out of time violations. He has talked to his neighbors about the ATV use of the road. Heinz Rathmann and Ellen Fox have seen some use of Connecticut Corners Road on the way into Roxbury where the ATVs are not supposed to be. Mr. Masterson doesn’t feel ATV’s should be using Thresher Road because of the narrow, curvy nature of the road. After some discussion the Board decided to take no action on the renewal of the ATV ordinance at this time. 
  • Jessie Brassard – Town Clerk and Treasurer
    • The State Legislature updated the Town Clerk fee schedule. The new fee schedule was noted.
    • On motion of Mr. Burson, seconded by Ms. O’Toole, the Board unanimously approved the Internal Controls Checklist as completed.

Reports

  • Highway report
    • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved the access for Gene Bianco on Braintree Hill Road.
    • Mr. Masterson indicated that there have been problems with lawn clippings in the roads, and chervil being left in the roads when people pull it. When grass clippings mix into the gravel in the road it can cause the road to be slimier especially when it rains, which is bad for bikes and motorcycles. As for the chervil, if the grader operator encounters chervil in the road he has to get out and remove it before he can grade. Debris like chervil or any other vegetation will get caught in the grader blade causing the newly graded road to have an uneven surface, nullifying the work. Also, the cars traveling on the road pick up the seeds from plants and spread them down the road. The best way to dispose of pulled chervil plants are to bag them and bring them to the transfer station.
    • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved and signed the letters of intent to participate in the “grant in aid” program to purchase the haybale shredder, and a road work project, the location of which is to be determined.
    • The status of mowing, flood work, paving, and other projects were briefly talked about.

Old business

  • Old Truck(s): When the Board approved the purchase of the new Mack, they had thought that the difference in the cost of the truck and the amount planned to spend in the vehicle fund would be made up by selling the truck it was replacing. There has not been any anticipated income in the vehicle fund for the sale of the old truck. Since then there has been some discussion about if it would be best to sell the old truck. It has been decided to sell the 2006 truck. Hopefully the income from the sale of the truck will cover the difference between the estimated cost of the new truck and the actual costs, and some/all of the repairs that the 2001 chloride truck needs. The method of selling the truck and the continued attempts to sell the tractor was discussed. Mr. Bent will look into how Auctions International works.
  • Tannenburg bridge contract. The contract will be sent to Kolby Haupt to see if he has any questions.

New business 

  • The Board discussed taking over the costs of the microcell in Braintree so that it will be turned on. It is 2G technology and will only carry voice and text communications. It won’t do data. It would cost around a thousand dollars a year for the one currently in Braintree to operate (it is installed but not activated). The Board did not feel this old technology would be a good use of town funds.
  • The Planning Commission recommended appointing Paul Kendall to the open seat on the Commission. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board appointed Mr. Kendall to the Planning Commission. (Ms. O’Toole, Mr. Burson and Mr. Haupt voted in favor of the motion, Mr. Bent abstained from the vote).
  • Written permission to gate Morse Road was tabled until the next meeting.
  • The vehicle warranties were discussed again. It was agreed to have it on the agenda of the second meeting in July.

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the payment orders.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously when into executive session under the exemption of 1 V.S.A. § 313(a)(1)(E), for personnel reviews.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board came out of executive session. No decisions were made.

Mr. Masterson had forgot to mention in his Highway report that Bent Hill Road will be closed Wednesday, June 19th for ditch work. He mentioned it after the executive session. 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 8:25 pm.

Respectfully submitted,

Holly Jarvis