Jun 072019
 

Unapproved Minutes

Braintree Selectboard Meeting

June 4, 2019

Present:

Megan O’Toole, Selectboard Chair Paul Kendall, Re: LaRocque Road

Charlie McMeekin, Selectboard Member Jessie Brassard, Treasurer

Daniel Burson, Selectboard Member Holly Jarvis, Admin. Assistant

Loren Bent, Selectboard Member Jeff Masterson, Road Commissioner

Keegan Haupt, Selectboard Member

Ms. O’Toole called the meeting to order at 6:00 pm.

The Board reviewed the agenda. They added a discussion about who might want to serve on the Fire Advisory Board. An executive session to discuss personnel evaluations was also added to the agenda.

On motion of Mr. McMeekin, seconded by Mr. Burson, the Board unanimously approved the minutes of May 21, 2019.

Citizen’s comments – none.

Reports

  • Highway report:
    • Update on Morse Road: the class 3 road can have an unlocked gate on it with written permission of the Selectboard. Mr. Burson will write up a draft.
    • The road work on Braintree Hill Road was mentioned.
    • The Board reviewed the paving quote [the paving projects when out to bid twice with no bidders, so this bid is a direct bid]. With just the paving projects that were budgeted the bid came in at $51,964.25. There was $77,465.40 allotted for the projects. So the Board considered paving a section of the Town Office parking lot. They also considered an apron to wash the truck on, at the Garage to reduce the amount of mud being brought into the Garage by the trucks which will in turn reduce the amount of dust which must be swept back out. This is important because the silica in airborne dust is a health hazard. With both of those items added the paving estimate is $71,641.00. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved Woodchuck Property Improvement’s doing the various paving projects that were previously planned along with the paving around the Town Office and the Garage for about $71,640.  
  • Update on LaRocque Road: the Board reviewed the land survey fee schedule for Paul Hannan. He is recommended by our Town Attorney. Mr. Hannan thought it would cost two to three thousand to do the work. Ms. O’Toole also talked to a surveyor that Mr. Burson suggested, but he is retiring. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved hiring Paul Hannan to survey legal trail #10, using the sole source provision of the purchasing policy.
  • Update on Jackson Road: Randolph intends to reclassify the road. Mr. Bailon has not responded to Ms. O’Toole’s latest request to continue discussing concerns about the road.

Old business

  • Old Truck(s): Mr. Burson, Mr. Haupt and Mr. Masterson met to discuss the trucks. Mr. Burson will write up the thoughts of the group.
  • Mr. Bent and Mr. Burson have looked at the oil tank at Town Hall. It looks fine to them. The Board saw no reason to be concerned about the tank at this time.
  • Tannenburg bridge contract was discussed. There is a little more rewriting to do.

New business

  • The ATV ordinance was reviewed and tabled until the next meeting. The board invited anyone with comments about the ordinance to attend the next meeting to provide comments. People may also provide comments in writing to the board before the next meeting.
  • NRCS participation letter. On motion of Ms. O’Toole, seconded by Mr. Burson, the Board agreed to participate in the program, if any residents wish to participate in the program.
  • Vehicle warranties were discussed.
  • There was no information available yet about a possible contract with the Orange County Sheriff’s Department. It was tabled until the next meeting.
  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved Sullivan, Powers’ scope of services.
  • Who might serve as Braintree Fire Advisory Board representative was discussed. Mr. Bent agreed to attend the next meeting.

On motion of Ms. O’Toole, seconded Mr. Burson, the Board unanimously approved the payment orders.

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved going into executive session to discuss annual personnel reviews under the exemption in 1 V.S.A. § 313(A) (3).

The Board came out of executive session at 7:20 pm. No decisions were made.

On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously adjourned the meeting at 7:20 pm.  

Respectfully submitted,

Holly Jarvis

Administrative Assistant