Mar 112019
 

Unapproved Minutes

Braintree Selectboard Meeting

Wednesday, March 6, 2019

 

Present:

Megan O’Toole, Selectboard Chair                                                          Stuart Kinney, Resident

Charles McMeekin, Selectboard Member                           Aaron LaRocque, re: LaRocque Road

Daniel Burson, Selectboard Member                                         Zak Freeman, re: LaRocque Road

Keegan Haupt, Selectboard Member                                       Kelly Braman, re: LaRocque Road

Loren Bent, Selectboard Member                                        Mark LaRocque, re: LaRocque Road

Holly Jarvis, Admin. Assistant

Jeff Masterson, Road Commissioner

Ms. O’Toole called the meeting to order at 6pm.

 

The Board reviewed the agenda, nothing was added.

 

Selectboard organization

  • On motion of Mr. Haupt, seconded by Mr. McMeekin, the Board appointed Ms. O’Toole as the Selectboard Chair (Ms. O’Toole abstained, the other four members voted in favor of the motion).
  • On motion of Mr. Bent, seconded Ms. O’Toole, the Board appointed Mr. Burson as vice chair (Mr. Burson abstained, the other four member voted in favor of the motion).
  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the normal meeting schedule as the first and third Tuesday of the each month with the meetings starting at 6pm at the Town Office.
  • On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously approved continuing to post notices at the Town Office, Town Hall, the old Snowsville Store, and on the Town’s website along with having the newspaper of record be the Herald of Randolph.

 

On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the minutes from February 19, 2019.

 

Citizen’s comments

  • Stuart Kinney suggested that Braintree should contract with Randolph Center for fire service. He was talking with the Board about how and when the new truck was purchased. He also stated that sometimes contracts that are cheaper by the hour are not always cheaper overall.

 

Guests:

  • The status of LaRocque Road was discussed. People are still skiing down the road, so what has been done isn’t resolving the issue. Mr. Masterson will work with Mr. Freeman to put up a temporary sign on LaRocque Road asking skiers to stay on the trail, and not ski down the road. A private agreement between Mr. LaRocque and Mr. Kendall has not yet been reached to activate the alternate trail access. The Town will consider what to order for official signs.

 

It is a class 4 road that Mr. Aaron LaRocque plows and sands as needed for his purposes, and he uses chains when needed. He is surprised no one has gotten stuck out there yet. The Selectboard will look into and consider restricting public access on the Road.

 

Discontinuing the road was also discussed.  Mr. Aaron LaRocque isn’t interested in seeing the class 4 section of the road discontinued, but would be interested in the legal trail past his house being discontinued. How the trail came to be on the map as a part of the ancient road process in 2009 was discussed. Mr. Burson has done some research on the matter, and will look into it further. Mr. Mark LaRocque provided his email address asking that Mr. Burson pass along the information he finds.

 

  • The Memorandum of Understanding (MoU) between Randolph and Braintree to share backup sites for Emergency Operation Centers, was tabled until the next meeting, awaiting Randolph’s review of the MoU.

 

  • On motion of Mr. Haupt, seconded by Mr. Burson, the Board unanimously approved the TRORC Agreement for services writing the Local Hazard Mitigation Plan.

 

Reports

  • Highway report: Mr. Masterson explained that the new truck is at Tenco. Some debris was getting into the valves on the hydraulic system on the new truck. A filter is being installed currently to catch it. The 4,000 yards of prepaid gravel was able to be purchased at a good price.
  • The Board will be meeting with Randolph’s Town Manager on Thursday, March 14, 2019 at 8:30 AM at the Braintree Town Office to discuss fire service costs. The Board talked about how the rate has been being calculated in the past. Ms. O’Toole is hopeful that an appropriate agreement can be reach between the two towns.

 

Old business

  • The hot water heater for the Town Office has arrived, but is not yet installed.

 

New business

  • On motion of Ms. O’Toole, seconded by Mr. Haupt, the Board unanimously approved the following appointments:

 

Development Review Board

New Term Expires 2022……………………………………………………………….. Malcolm Fitzpatrick

Planning Commission

New Term Expires 2022………………………………………………………………….. Nathan Cleveland

Conservation Commission

New Term Expires 2022………………………………………………………………………….. Linda Morse

E-911 Coordinator………………………………………………………………………………………… Holly Jarvis

ECFiber Representative……………………………………………………………………………… Jackson Evans

Fire Advisory Committee Representative……………………………………………….. Timothy Caulfield

Green Mountain Alliance Representative……………………………………………….. Timothy Caulfield

Road Commissioner………………………………………………………………………………….. Jeff Masterson

Stagecoach Transportation Services, Inc. Representative …………………………………. Paul Kendall

Town Service Officer……………………………………………………………………………….. Jennifer Phipps

Tree Warden……………………………………………………………………………………………….. Larry Benoir

Two Rivers Ottauquechee Regional Planning and

Transportation Advisory Committee…………………………………………………………… Bob Moyer

White River Valley Ambulance Representative…………………………………………….. Linda Lubold

Zoning Administrator

New Term Expires 2022…………………………………………………………………………… Holly Jarvis

 

The Board reviewed the responsibility split between members. This is to help distribute the workload and to clarify who will take lead on different types of projects. The Board agreed to the following split:

 

  • Highway – Mr. Haupt, with Mr. Burson as the backup
  • Grant Evaluation – Mr. Burson, with Ms. O’Toole as the backup
  • Capital Plan & Budget – Ms. O’Toole, with Mr. Haupt as the backup
  • Town Office & Hall Improvements – Mr. McMeekin, with Mr. Haupt as the backup
  • Personnel Evaluation and Oversight – Ms. O’Toole, and Mr. Bent as the backup

 

On motion of Mr. Haupt, seconded by Ms. O’Toole, the Board unanimously approved the payment orders.

 

On motion of Ms. O’Toole, seconded by Mr. Burson, the Board unanimously adjourned the meeting at 6:59 PM.

 

Respectfully submitted,

 

Holly Jarvis